Contract Ops Specialist (6-Month, Hybrid)

American Society of Anesthesiologists®; Schaumburg (IL); Remote; USD 69,000 - 96,000; Part time

Job summary

The American Society of Anesthesiologists (ASA) seeks a Contracting Specialist to provide independent contracting support to the Legal Department. You will evaluate current contracting practices, draft and revise agreements, coordinate negotiations, and maintain contract records, ensuring efficient workflows and attorney time optimization.

As a non-attorney contractor, you will apply professional judgment within ASA parameters, work with internal stakeholders, and manage contracts through the

Qualifications

• Bachelor’s degree in business, legal studies, paralegal studies, contract management, or related field preferred; equivalent relevant experience may be considered.
• Minimum 3 years of substantive experience in contract administration, contract specialist, paralegal, legal operations, procurement contracting, or comparable experience.
• Experience developing or improving contract templates, playbooks, intake processes, approval workflows, contract repositories, reporting tools, or other legal operations resources preferred.
• Demonstrated experience drafting and negotiating contracts and supporting resolution of contract disputes within established parameters.
• Excellent organizational and project-management skills, with ability to manage high volume of matters and deadlines.
• Proficiency with Microsoft 365 Office and contract-management tools is preferred.

Responsibilities

• Manages contracts throughout the contracting lifecycle, including intake, drafting, review, negotiation, approval, signature, filing, renewal, amendment, termination, and closeout.
• Evaluates contracting processes and technologies and recommends practical improvements to streamline workflows and reduce administrative work.
• Drafts and revises contracts, amendments, statements of work, licenses, NDAs, and other documents using ASA-approved templates.
• Reviews and negotiates standard terms with vendors and escalates issues to ASA legal staff as needed.
• Coordinates with business owners and other stakeholders to gather requirements and move agreements through review and execution.
• Maintains a central repository and inventory of contracts, including amendments and related documents.
• Tracks key terms and deadlines and provides reminders to attorneys and business owners.
• Prepares contract summaries, issue lists, risk escalations, and status reports to support attorney review.
• Coordinates contract execution to ASA’s signature authority requirements and ensures complete approvals.
• Develops contracting procedures, templates, and checklists in collaboration with ASA attorneys.
• Uses contract-management technology to improve workflow visibility and turnaround time.
• Handles confidential information with discretion and follows legal department practices.
• Provides project-management and administrative support for assigned contracting matters.

Skills

Contract management

Contract drafting

Negotiation

Project management

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft 365 Office

CoPilot

Contract lifecycle management tools

Electronic signature tools

CRM systems

Job description

The American Society of Anesthesiologists (ASA) seeks a Contracting Specialist to provide independent contracting support to the Legal Department. You will evaluate current contracting practices, draft and revise agreements, coordinate negotiations, and maintain contract records, ensuring efficient workflows and attorney time optimization.

As a non-attorney contractor, you will apply professional judgment within ASA parameters, work with internal stakeholders, and manage contracts through the