Contract / Temporary Contracting Specialist (20-40 Hours / Week)

American Society of Anesthesiologists®; Illinois; Remote; USD 39,000 - 52,000; Part time

Job summary

The American Society of Anesthesiologists (ASA) seeks a part-time to full-time Contracting Specialist (independent contractor) to support the Legal Department. The role focuses on improving contracting workflows, drafting and negotiating documents, maintaining records, and coordinating with internal stakeholders and vendors.

The incumbent will manage contracts through their lifecycle, implement templates and playbooks, and ensure compliance with ASA requirements, while applying independent

Qualifications

• Bachelor’s degree in business, legal studies, paralegal studies, contract management, or a related field preferred; equivalent relevant experience may be considered.
• Minimum 3 years of substantive experience in contract management or contracting operations.

Responsibilities

• Manages assigned contracts throughout the contracting lifecycle, including intake, drafting, review, negotiation, approval, signature, filing, renewal, amendment, termination, and closeout.
• Evaluates contracting processes and technologies and recommends practical improvements to streamline intake, drafting, negotiation, approvals, execution, tracking, and recordkeeping; develop prioritized recommendations and assist with implementation.
• Drafts and revises contracts, amendments, statements of work, licenses, nondisclosure agreements, and other documents using ASA-approved templates and direction.
• Reviews and negotiates standard terms with vendors, customers, partners, and other counterparties within established parameters and escalates issues to ASA legal staff when needed.
• Coordinates with business owners and internal stakeholders to gather requirements, obtain approvals, and move agreements through review and execution.
• Serves as a knowledgeable point of contact for internal clients regarding contracting status and requirements, without providing legal advice.
• Maintains a central repository and inventory of contracts and related documentation.
• Tracks terms and deadlines (renewals, notices, deliverables, pricing changes) and provides reminders to attorneys and business owners.
• Prepares contract summaries, issue lists, and risk escalations to support attorney review and decision‑making.
• Coordinates contract execution in line with signature authority and ensures complete approvals and documents.
• Develops and maintains contracting procedures, templates, and playbooks in collaboration with ASA attorneys.
• Uses contract management technology to improve workflow visibility, reporting, and turnaround time.
• Handles confidential information with discretion and follows established document management practices.
• Provides project‑management and administrative support related to contracting matters and projects.
• Builds effective working relationships with internal clients, counterparties, and outside counsel and communicates contract requirements clearly.
• Assists with addressing contract disputes, performance concerns, or breaches by organizing facts and coordinating follow‑up.
• Performs duties in alignment with ASA core values of Dedication, Collaboration, and Continuous Improvement.

Skills

Contract management

Contract drafting

Negotiation support

Education

Bachelor’s degree in business/legal studies/paralegal/contract management

Job description

Job Category: Legal Affairs

Requisition Number: CONTR001394

• Posted : November 2, 2026
• Full-Time
• Remote

Locations

Showing 1 location

• Travel Required : No

Description

The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients in their care. You can be a part of this important work—join more than 160 change-makers, collaborators, and advocates as we continually work towards excellence.

We live our core values of collaboration, dedication, commitment, and improvement every day. And we know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our policies, culture, and people strengthen this commitment every day. As a result, ASA has been named one of the Best and Brightest Companies to Work For in Chicago and the Nation ® for the past ten years.

This is a part-time to full-time (20-40 hours per week) contract / temporary position for approximately 6 months starting as soon as possible. The position can be based in Schaumburg, IL or remote.

The Contracting Specialist is an independent contractor engaged to provide specialized contracting support to the Legal Department for the American Society of Anesthesiologists (ASA) and its related organizations. In addition to managing assigned contracting matters, the contractor is expected to bring substantial contracting experience and a process‑improvement mindset to the engagement, evaluating ASA’s existing contracting practices and recommending practical opportunities to improve efficiency, consistency, workflows, and use of attorney time.

The contractor applies prior contracting experience and independent professional judgment to assess existing workflows and practices, identify inefficiencies and opportunities for improvement, and recommend practical solutions. Areas of focus may include contract intake and triage, templates and playbooks, negotiation parameters, approval workflows, contract tracking and repositories, reporting, technology, and allocation of work between attorneys and non‑attorney resources. The contractor also drafts and revises agreements, facilitates contract negotiations within established parameters, coordinates contracting matters with internal stakeholders and counterparties, maintains contract records, and identifies issues requiring attorney or subject‑matter‑expert review.

This is a non‑attorney independent contractor engagement. The contractor does not provide legal advice or independently make legal determinations on behalf of ASA. The contractor is expected to apply independent professional judgment and expertise in determining how to perform the services and develop recommendations, subject to agreed priorities, deliverables, deadlines, and applicable ASA requirements.

Position Summary

The Contracting Specialist is an independent contractor engaged to provide specialized contracting support to the Legal Department for the American Society of Anesthesiologists (ASA) and its related organizations. In addition to managing assigned contracting matters, the contractor is expected to bring substantial contracting experience and a process‑improvement mindset to the engagement, evaluating ASA’s existing contracting practices and recommending practical opportunities to improve efficiency, consistency, workflows, and use of attorney time.

The contractor applies prior contracting experience and independent professional judgment to assess existing workflows and practices, identify inefficiencies and opportunities for improvement, and recommend practical solutions. Areas of focus may include contract intake and triage, templates and playbooks, negotiation parameters, approval workflows, contract tracking and repositories, reporting, technology, and allocation of work between attorneys and non‑attorney resources. The contractor also drafts and revises agreements, facilitates contract negotiations within established parameters, coordinates contracting matters with internal stakeholders and counterparties, maintains contract records, and identifies issues requiring attorney or subject‑matter‑expert review.

This is a non‑attorney independent contractor engagement. The contractor does not provide legal advice or independently make legal determinations on behalf of ASA. The contractor is expected to apply independent professional judgment and expertise in determining how to perform the services and develop recommendations, subject to agreed priorities, deliverables, deadlines, and applicable ASA requirements.

Primary Position Responsibilities

• Manages assigned contracts throughout the contracting lifecycle, including intake, drafting, review, negotiation, approval, signature, filing, renewal, amendment, termination, and closeout.
• Evaluates ASA’s existing contracting processes and technologies and recommends practical improvements to streamline contract intake, drafting, negotiation, approvals, execution, tracking, and recordkeeping; reduce unnecessary administrative work and attorney touchpoints; and improve the effectiveness and efficiency of the contracting function. Develops prioritized recommendations and assists with implementing approved improvements, including workflows, intake and triage processes, templates, playbooks, negotiation parameters, approval processes, checklists, contract repositories, reporting, and appropriate technology solutions.
• Drafts and revises contracts, amendments, statements of work, licenses, nondisclosure agreements, and other documents using ASA-approved templates, playbooks, and attorney direction.
• Reviews and negotiates standard business and contractual terms with vendors, customers, partners, and other counterparties within established parameters and promptly escalates legal, financial, operational, or non‑standard issues to ASA legal staff.
• Coordinates with business owners, Finance, Information Technology, Privacy and Security, and other stakeholders to gather requirements, identify dependencies, obtain approvals, and move agreements efficiently through review and execution.
• Serves as a knowledgeable point of contact for internal clients regarding contracting status, process requirements, documentation, approvals, and next steps, without providing legal advice.
• Maintains a complete and accurate central repository and inventory of ASA and related‑organization contracts, including amendments, statements of work, exhibits, certificates, approvals, correspondence, and related documentation.
• Tracks key terms and deadlines, including renewal and termination dates, notice periods, deliverables, pricing changes, insurance requirements, and other contractual obligations, and provides timely reminders to attorneys and business owners.
• Prepares contract summaries, comparison charts, issue lists, risk escalations, status reports, and other work products to support attorney review and organizational decision‑making.
• Coordinates contract execution in accordance with ASA’s signature authority requirements and confirms that required approvals and supporting documents are complete before signature.
• Develops, documents, and maintains contracting procedures, intake tools, templates, clause libraries, checklists, and service standards in collaboration with ASA attorneys.
• Uses contract‑management and other technology to improve workflow visibility, record accuracy, reporting, productivity, and turnaround time.
• Conducts factual and procedural research and organizes information requested by ASA attorneys, including contract histories, prior language, approvals, correspondence, and supporting records. Handles confidential and privileged information with discretion and follows Legal Department practices for document management, retention, and communications.
• Provides project‑management and administrative support related to assigned contracting matters and projects, including document preparation, proofreading, signature coordination, deadline tracking, and related follow‑up.
• Builds effective working relationships with internal clients, counterparties, vendors, and outside counsel and communicates professionally regarding contract requirements, open issues, and required actions.
• At the direction of ASA attorney, assists with addressing contract disputes, performance concerns, alleged breaches, payment issues, termination matters, and other contract‑related disagreements by organizing facts and documents, preparing correspondence and draft resolutions, tracking commitments, and coordinating follow‑up.
• Performs services in a manner consistent with ASA core values: Dedication, Collaboration, Commitment to Excellence, and Continuous Improvement.
• Other contracting or legal operations projects may be assigned by mutual agreement within the scope of the engagement.

Position Qualifications

• Bachelor’s degree in business, legal studies, paralegal studies, contract management, or a related field preferred; equivalent relevant experience may be considered.
• Minimum 3 years of substantive experience in contract