Contract Operations & Automation Specialist

Pipp Mobile Storage Systems Inc.; Grand Rapids, Northern (MI, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Pipp Mobile Storage Systems, Inc. in Grand Rapids, MI is seeking a Contract Coordinator to manage contract workflows, records, and automation initiatives. You will partner with Finance, Sales, Operations, Purchasing, IT, and Legal to ensure accurate processing and strong internal controls.

The role emphasizes problem solving, process improvement, and effective communication while supporting accounts payable/receivable back-up as needed. A strong accounting/administrative background is essential.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, Legal Studies, or related field, or equivalent experience.
• Three+ years of contract administration, accounting operations, document management, or related functions.
• Knowledge of accounting procedures and internal controls.
• Experience with ERP systems and business software.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Experience with contract administration or document management.
• Familiarity with Power Automate, SharePoint, ODR technologies, Microsoft Copilot, or other AI-enabled tools.

Responsibilities

• Coordinate the review, approval, execution, and storage of company contracts.
• Maintain contract records, amendments, supporting documents, and insurance certificates.
• Track important contract milestones, renewal dates, notice periods, and key obligations.
• Facilitate collaboration across Finance, Sales, Purchasing, Operations, IT, legal, and leadership.
• Maintain contract dashboards, status reports, and tracking logs.
• Support onboarding requirements for customers and vendors.
• Ensure documentation and contract records are maintained per company policies.
• Identify opportunities to improve efficiency and reduce manual processes.
• Assist with workflow design, testing, implementation, and documentation.
• Create and maintain process maps, standard operating procedures, and training materials.

Skills

Contract administration

Accounting operations

Document management

Time management

Attention to detail

Communication skills

Confidential handling

Adaptability

Education

Associate degree or equivalent

Tools

ERP systems

Power Automate

SharePoint

OCR technologies

AI-enabled tools

Copilot

Job description

Pipp Mobile Storage Systems, Inc. in Grand Rapids, MI is seeking a Contract Coordinator to manage contract workflows, records, and automation initiatives. You will partner with Finance, Sales, Operations, Purchasing, IT, and Legal to ensure accurate processing and strong internal controls.

The role emphasizes problem solving, process improvement, and effective communication while supporting accounts payable/receivable back-up as needed. A strong accounting/administrative background is essential.