Contract Coordinator

Pipp Mobile Storage Systems Inc; Grand Rapids (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Pipp Mobile Storage Systems, Inc. is seeking a detail-oriented Contract Coordinator to strengthen our finance and administrative operations in Grand Rapids, MI.

You will work closely with leadership to manage contract review, approval, and storage while driving process improvements. The role emphasizes collaboration across Finance, Sales, Purchasing, Operations, IT, and Legal, with opportunities to implement automation using ERP, Power Automate, SharePoint, and AI tools to boost accuracy and

Qualifications

• Associate degree in Accounting, Finance, Business Administration, Legal Studies, or related field or equivalent experience.
• Three or more years of contract administration or related experience.
• Knowledge of accounting procedures and internal controls.
• Experience with ERP systems and business software.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism.
• Experience with contract administration or document management.
• Familiarity with Microsoft Power Automate, SharePoint, ODR technologies, CoPilot, or AI-enabled tools.

Responsibilities

• Coordinate the review, approval, execution, and storage of company contracts.
• Maintain contract records, amendments, supporting documents, and insurance certificates.
• Track important contract milestones, including renewal dates, notice periods, and key obligations.
• Facilitate collaboration between Finance, Sales, Purchasing, Operations, IT, legal counsel, and leadership teams.
• Maintain contract dashboards, status reports, and tracking logs.
• Support onboarding requirements for customers and vendors.
• Ensure documentation and contract records are maintained according to company policies.
• Identify opportunities to improve efficiency and reduce manual processes.
• Support automation initiatives using ERP systems, Microsoft 365, Power Automate, SharePoint, OCR, AI tools, and other approved technologies.
• Assist with workflow design, testing, implementation, and documentation.
• Create and maintain process maps, standard operating procedures, and training materials.
• Help improve visibility, accuracy, compliance, and internal controls through technology-enabled solutions.
• Provide back up support to the Accounts Payable and Accounts Receivable teams.

Skills

Contract administration

ERP systems

Power Automate

SharePoint

Attention to detail

Communication skills

Data confidentiality

Education

Associate degree or higher in Accounting/Finance/Business Admin/Legal Studies/related field

Tools

OCR

Microsoft Copilot

AI-enabled tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical PIPP, Grand Rapids, MI, US

Pipp Mobile Storage Systems, Inc. is a dynamic and innovative organization committed to delivering excellence to our customers. As a rapidly growing company, we are looking for a highly analytical, business-minded Contract Coordinator to strengthen our finance and administrative operations.

This is a unique opportunity for someone who enjoys solving problems, creating efficiencies, and being part of a growing organization.

You will work closely with the CFO, Director of Finance, Controller, and operational leaders to transform financial and operational data into actionable insights that improve revenue growth, profitability, cash flow, and overall business performance.

Key responsibilities of the Contract Coordinator include:

• Contract Coordination
  • Coordinate the review, approval, execution, and storage of company contracts.
  • Maintain contract records, amendments, supporting documents, and insurance certificates.
  • Track important contract milestones, including renewal dates, notice periods, and key obligations.
  • Facilitate collaboration between Finance, Sales, Purchasing, Operations, IT, legal counsel, and leadership teams.
  • Maintain contract dashboards, status reports, and tracking logs.
  • Support onboarding requirements for customers and vendors.
  • Ensure documentation and contract records are maintained according to company policies.
• Automation & Process Improvement
  • Identify opportunities to improve efficiency and reduce manual processes.
  • Support automation initiatives using ERP systems, Microsoft 365, Power Automate, SharePoint, OCR, AI tools, and other approved technologies.
  • Assist with workflow design, testing, implementation, and documentation.
  • Create and maintain process maps, standard operating procedures, and training materials.
  • Help improve visibility, accuracy, compliance, and internal controls through technology-enabled solutions.
• Support Accounting Functions - Provide back up support to the Accounts Payable and Accounts Receivable teams

To be successful in this role, the candidate should possess the following qualifications and competencies:

• Associate degree in Accounting, Finance, Business Administration, Legal Studies, or a related field or equivalent experience.
• Three or more years of experience in contract administration, accounting operations, document management, or related business functions.
• Knowledge of accounting procedures and internal controls.
• Experience working with ERP systems and business software.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Experience with contract administration or document management.
• Familiarity with Microsoft Power Automate, SharePoint, ODR technologies, Microsoft CoPilot, or other AI-enabled business tools.

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by federal, state, or local law.