Procurement Manager

AustinTexas; Austin (TX); Hybrid; USD 97,000 - 125,000; Full time

Benefits offered by this job

Telework after training

Job summary

The City of Austin is seeking an experienced procurement leader to manage the Austin Energy-embedded procurement team, directing staff and ensuring excellence in advisory and technical procurement services for department customers. Responsibilities include category management, contract formation, and program management.

Telework opportunities may be available after an initial training period; office location is in Austin with standard hours, and travel as needed.

Qualifications

• Graduation with a Bachelor’s degree plus six (6) years of experience in a related field, including two (2) years in a supervisory or managerial capacity.
• Master’s degree may substitute for up to two (2) years of the required non-supervisory/managerial experience.
• Preferred: professional procurement experience in governmental setting; professional procurement certification.

Responsibilities

• Manages procurement units with staff; oversees recruitment, training, performance management, and discipline.
• Provides advisory and technical procurement services on cards, orders, informal and formal source selections, and contract formation.
• Oversees department customers and staff; develops procurement plans and monitors performance.
• Performs program management, policy knowledge, and reporting on program performance.
• Performs source selection and contract formation services including RFQs, IFBs, RFPs, and RFQs; participates in cooperative contracts.
• Performs contract management and administration including monitoring and compliance.
• Performs category management within assigned categories; develops market intelligence and reports on category performance.

Skills

Leadership

Staff development

Contract management

Negotiation

Program management

Stakeholder management

Cross-functional teams

Communication

Education

Bachelor’s degree

Master’s degree substitution

Tools

Excel

Databases

Word processing

Job description

About This Position

Under minimal supervision and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including the management of procurement staff, all formal and occasional informal source selection services, contract monitoring and contract administration services, category management, customer management, program management, and a range of advisement and technical support services in these same areas. This position will typically be responsible for soliciting contracts of the highest value, greatest complexity, and most public interest.

Job Description:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Duties, Functions and Responsibilities:

• Manages one or more procurement units composed of supervisory, professional, and administrative staff; and provides recruitment, hiring, training, recognition, staff development, performance management, coaching, and progressive discipline.

• Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management.

• Oversees multiple department customers managed by subordinate staff and directly manages department customers as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; and monitors and reports on the performance of departmental procurement plans.

• Performs program management for one or more programs as assigned; develops and maintains policy and procedural knowledge in assigned programs; develops program goals and objectives and strategies; monitors and reports on program performance.

• Performs, as necessary, source selection and contract formation services including occasional informal solicitations such as Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and leads cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQS); solicitations for Citywide, revenue generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods.

• Performs, as necessary, contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts.

• Performs, as necessary, category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on category performance.

Responsibilities - Supervisor and/or Leadership Exercised:

Responsible for full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed

• Knowledge of best practices nationally in public procurement.

• Knowledge of public purchasing practices and techniques.

• Knowledge of applicable procurement statutes, ordinances, and codes.

• Knowledge of accounting and budgeting process as it relates to purchasing transactions.

• Knowledge of contract law, terms, and conditions.

• Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards.

• Knowledge of alternative delivery methods for the procurement of construction and construction-related professional services.

• Knowledge of informal and all formal source selection processes including price competition.

• Knowledge of contract negotiation and formation, contract management, and contract administration processes.

• Knowledge of contract category management.

• Knowledge of automated purchasing systems.

• Skill in leading, managing, and training multi-disciplinary workforce.

• Skill in providing internal consulting services.

• Skill in providing relationship management to assigned customer departments.

• Skill in developing and leading cross-functional teams.

• Skill in computes applications including spreadsheets, databases, and word processing software.

• Skill in establishing and maintaining good working relationships with other City employees and the public.

• Skill in effective oral and written communication.

• Skill in exercising good judgment, tact, and diplomacy.

• Ability to resolve complex formal contract disputes.

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university, plus six (6) years of experience in a related field, including two (2) years in a supervisory or managerial capacity.

• Graduation with a Master’s degree from an accredited college or university may substitute for up to two (2) years of the required non-supervisory/managerial experience.

Preferred Qualifications:

• Professional procurement experience in a governmental setting

• Professional procurement certification

• Experience developing strategic sourcing strategies based on market intelligence, risk insights, long-term organizational goals or other factors

• Experience leading and developing a procurement team

• Ability to travel to more than one work location

Notes to Candidate:

Position Overview:

Manages the Austin Energy-embedded procurement team, composed of supervisory and professional staff. Performs advisory and technical procurement services to Austin Energy. Develops and maintains comprehensive market intelligence while demonstrating a nuanced understanding of the customer's industry dynamics and the sensitivities of the political environment. Collaborates cross-functionally with corporate procurement category managers to ensure adherence to an integrated organizational strategy and the elimination of operational siloes.

Ensures an excellent customer experience while driving proactive procurement planning informed by strategic foresight and meaningful stakeholder engagement.

Pay Range:

$97,450 – $125,200 (Annual)

Hours:

Monday – Friday; 8:00 a.m. to 5:00 p.m.

Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.

Staff eligible to telework must be in the office for at least 40% of their scheduled work week.

Location:

4815 Mueller Blvd, Austin, TX 78723

Travel:

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

90 Day Provision for Additional Vacancy:

When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.

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By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.