Contract Manager

IntagHire; Austin (TX); Hybrid; USD 110,000 - 160,000; Full time

Job summary

IntagHire seeks an experienced Contracts & Compliance Manager to support a mission-driven organization in Austin. This role partners with legal leadership for contract administration, review, procurement compliance, and governance processes.

The ideal candidate has 7+ years in contract administration, compliance, governance, or legal ops, with strong judgment to escalate matters to legal counsel and to improve processes across Finance, Operations, and leadership. Hybrid Austin-based role.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 7+ years of relevant professional experience in contract administration, contracts management, compliance, paralegal work, corporate governance, legal operations, risk management, or a related field.
• Demonstrated experience reviewing, administering, and managing contracts.

Responsibilities

• Review, edit, and administer a variety of organizational contracts and agreements.
• Assist internal stakeholders with contract questions and support contract negotiations.
• Ensure contracts follow established review, approval, and signature requirements.
• Identify contracts and transactions that require legal review or escalation.
• Manage contract routing, signature collection, filing, record retention, renewals, and related deadlines.
• Develop and maintain contract templates, forms, and other resources to improve consistency and efficiency.

Skills

Contract administration

Contract review

Compliance

Governance

Cross-functional collaboration

Attention to detail

Communication

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Contract lifecycle management systems

Governance databases

Job description

We are seeking an experienced Contracts & Compliance Manager to support a growing mission-driven organization in Austin. This role sits closely with the organization's legal leadership and will have primary responsibility for contract administration, contract review, procurement compliance, and related legal and governance processes.

The ideal candidate brings strong hands-on experience managing contracts and organizational processes, along with the judgment to identify potential risks and determine when matters should be escalated to legal counsel. This is a highly collaborative role that works across Finance, Operations, leadership, and other departments to ensure contracts and compliance processes are handled accurately, efficiently, and consistently.

This opportunity is well suited for a Contracts Manager, Contract Administrator, Corporate Paralegal, Legal Operations professional, or Compliance professional with significant contract experience.

Key Responsibilities

Contract Management & Procurement

• Review, edit, and administer a variety of organizational contracts and agreements.
• Assist internal stakeholders with contract questions and support contract negotiations.
• Ensure contracts follow established review, approval, and signature requirements.
• Identify contracts and transactions that require legal review or escalation.
• Manage contract routing, signature collection, filing, record retention, renewals, and related deadlines.
• Develop and maintain contract templates, forms, and other resources to improve consistency and efficiency.
• Maintain accurate contract databases, records, and reporting tools.
• Partner with Finance and other departments to strengthen vendor procurement processes and controls.
• Evaluate existing contract and procurement processes and recommend improvements.

Corporate Governance & Compliance

• Administer annual conflict-of-interest disclosure processes for board members, committee members, officers, and designated employees.
• Assist with documenting, reviewing, and managing disclosed conflicts of interest.
• Maintain corporate records, governance files, organizational charts, and related documentation.
• Track board and committee terms and governance requirements.
• Coordinate board and committee meeting documentation, including minutes and records retention.
• Prepare reports and summaries related to governance and compliance activities.

Regulatory & Tax Compliance

• Support Finance and external auditors by gathering and maintaining documentation for audits and compliance reviews.
• Assist with information supporting federal and state tax filings and nonprofit reporting.
• Conduct comparative reviews and analyses of governance and compliance disclosures.
• Assist with charitable and other regulatory compliance requirements.
• Research and monitor emerging laws, regulations, and compliance requirements.
• Assist with developing and maintaining organizational policies, procedures, and compliance processes.
• Help departments identify, document, and mitigate compliance risks.
• Support compliance training, policy reviews, and process improvement initiatives.
• Assist with compliance requirements related to healthcare operations, privacy, workplace safety, and other regulated activities.
• Support responsible and compliant use of emerging technologies, including artificial intelligence.
• Perform other duties as assigned.

What We're Looking For

• Bachelor's degree or equivalent combination of education and experience.
• 7+ years of relevant professional experience in contract administration, contracts management, compliance, paralegal work, corporate governance, legal operations, risk management, or a related field.
• Demonstrated experience reviewing, administering, and managing contracts.
• Experience working with organizational policies, approval processes, and compliance requirements.
• Strong project management skills and the ability to coordinate multiple priorities and stakeholders.
• Excellent attention to detail and organizational skills.
• Ability to interpret policies, regulations, contractual obligations, and other requirements and translate them into practical guidance.
• Strong judgment, including the ability to recognize issues that require escalation to legal counsel.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively across departments.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• High level of discretion when handling confidential and sensitive information.

Preferred Qualifications

• 10+ years of relevant experience.
• Experience in a nonprofit, healthcare, legal, financial services, or other regulated environment.
• Experience supporting boards of directors or other governance bodies.
• Knowledge of nonprofit governance and regulatory requirements.
• Familiarity with nonprofit tax compliance and Form 990 reporting.
• Experience with contract lifecycle management, governance databases, or compliance management systems.
• Experience with healthcare compliance, including HIPAA or related regulatory requirements.
• Experience developing or improving compliance and operational processes.
• Experience using workflow/project management platforms and generative AI tools.

Why This Opportunity

This is an opportunity to join a mission-driven organization where contracts, compliance, governance, and operational excellence intersect. The successful candidate will have meaningful visibility across the organization and will play an important role in creating practical, efficient processes that support responsible growth and strong organizational governance.

Location & Schedule

This is a hybrid position based in Austin, Texas (downtown area). Candidates must be local to the Austin area and able to reliably travel to organizational worksites as needed. Occasional evening or weekend commitments may be required.

Equal Opportunity Employer

We are committed to creating an inclusive workplace and encourage qualified candidates with diverse backgrounds and experiences to apply.