CONTRACT MANAGEMENT SPECIALIST 3

Arizona Department of Administration; Phoenix (AZ); Hybrid; USD 55,000 - 67,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Parental leave

Retirement plan (ASRS)

Job summary

Department of Economic Security is seeking a Contract Management Specialist 3 to oversee post-award administration of contracts, grants, and intergovernmental agreements. The role includes scope of work development, contract execution, and setup, with statewide compliance monitoring and occasional travel within Arizona.

Remote options may be available based on business needs, with mandatory in-state travel.

Qualifications

• Knowledge of state procurement codes, DES contract policies, RFP/RFGA processes, and background check/DSA requirements.
• Contracting policies and procedures for contract administration and compliance reviews.
• Budget coordination and invoice tracking basics.
• Continuous improvement methodologies and standard work.

Responsibilities

• Manage post-award administration of contracts, grants, and intergovernmental agreements.
• Coordinate contract compliance reviews statewide (onsite and virtual).
• Draft formal correspondence and maintain executed agreements and related checks.

Skills

Communication

Prioritization

Relationship building

Education

Bachelor's degree in business/public administration/finance or related field

Job description

DEPARTMENT OF ECONOMIC SECURITY

Contract Management Specialist 3

Job Location:

Division of Aging and Adult Services (DAAS) Address: 1789 W. Jefferson St. Phoenix, Arizona 85007

Posting Details:

Salary: $29.3269 Hourly/ $61,000.00 annually

Grade: 20

Closing Date: 10/11/2026

Job Summary

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or view the DES Our video. The Contract Management Specialist manages all post-award administration of contracts, grants, and Intergovernmental or Interagency Agreements, while assisting with upfront development activities like scope of work creation, contract execution, and setup. This role primarily serves to administer contracts, coordinate closely with division program teams, provide targeted training and technical assistance to contractors, and manage statewide onsite or virtual compliance monitoring. In-state travel is required.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties

Essential Duties and Responsibilities include but are not limited to:

• Contract Management and Administration - Collaborate with the DES Office of Procurement and division program teams throughout the contract lifecycle to develop, execute, and coordinate contract/grant documents and DSAs. This includes processing amendments such as extensions, scope of work revisions, and reimbursement ceiling adjustments, and drafting formal correspondence like Demands for Assurance and Letters of Concern.
• Contract compliance reviews (CCR) - Coordinate and conduct statewide on-site and virtual Contract Compliance Reviews to ensure contractor adherence to federal, state, grant, and Department regulations. Aggregate and analyze CCR data to identify compliance trends, report contractual concerns, and deliver targeted contractor training and technical assistance.
• Research contract provisions, historical documentation, and compliance requirements to provide accurate interpretations and resolve inquiries from program teams and contractors.
• Concurrently, track and maintain all fully executed agreements—including required contractor background checks, annual risk assessments, and insurance within the appropriate files and visual management tools.
• Partner with program and fiscal staff to manage contractor non-compliance by tracking Corrective Improvement Plans and coordinating direct resolutions. This includes ensuring timely CIP responses from contractors, verifying full issue resolution, and completing annual contractor risk assessments that incorporate these historical CIP outcomes.

Knowledge, Skills & Abilities (KSAs)

Knowledge of:

• State procurement code, DES and Division-specific contract policies, RFP/RFGA processes, Uniform/Special Terms and Conditions, and contractor background check and DSA requirements.
• Contracting policies and procedures specific to contract administration, Contract Compliance Reviews, and sub-recipient risk assessments.
• Basic principles of budget coordination and invoice compliance tracking.
• Continuous improvement methodologies, Lean principles, or standard work formulation.

Skills in:

• Oral and written communication
• Prioritizing workload, problem identification and resolution, conflict resolution, and time management.
• Establishing, building, and maintaining professional relationships with division program teams, community partners, tribal representatives, and governmental agency staff.

Ability to:

• Write clear, concise, and accurate reports and formal correspondence (e.g., Demands for Assurance, Letters of Concern).
• Effectively, efficiently, and concurrently manage multiple, varied tasks in a fast-paced, time-sensitive work environment.
• Plan, organize, coordinate, and prioritize activities to best meet department needs.

Selective Preference(s)

The ideal candidate for this position will have:

• Bachelor's degree in business or public administration, management, finance or another related field and 1 year of contract management or contract compliance experience which includes preparing professional level documents and analyzing numerical/financial data; OR
• 3 years of contract management or contract compliance experience which includes preparing professional level documents and analyzing numerical/financial data.

Pre-Employment Requirements

In-state travel may be required. Driver’s License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance. Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities

Learn more about the Paid Parental Leave program and the benefits page at the State of Arizona website.

Retirement

State employees are required to participate in the Arizona State Retirement System and the Long-Term Disability program after a 27-week waiting period. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

Contact Us

For questions about this career opportunity, please contact the State by email or phone as provided in the original posting. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation by contacting the listed contact details. Requests should be made as early as possible to allow time to arrange the accommodation.