Contract Maintenance Professional

CTC Group; United States; On-site; USD 90,000 - 140,000; Full time

Job summary

CTC Group is seeking Contract Maintenance Professionals for SETA positions to support the Government by drafting modifications to contract documents, tracking funding, and reporting contractor performance for compliance. The role requires analysis of costs and schedules and coordination with CORs and GCMs.

Qualified candidates will have TS/SCI clearance, advanced Excel skills, and experience in contract management and financial systems such as FACTS and CMIS.

Qualifications

• Active TS/SCI clearance with polygraph.
• Advanced Excel skills: pivot tables, slicers, and pivot charts.
• Experience tracking cost, schedule, and performance on programs/contracts.
• Experience with NSA financial management interfaces (FACTS, CMIS) preferred.

Responsibilities

• Update burn rates and track funding runout dates.
• Review invoices per BM&A Guide and report discrepancies.
• Draft modifications to existing Technical Task Orders (TTOs).
• Prepare TTO/Delivery Order funding tables and de-obligation forms.
• Track funding, costs, and outlays against goals and plans.
• Identify cost overruns/underruns and track award fee pools.

Skills

TS/SCI clearance

Excel pivot tables

Contract cost tracking

Cost/schedule/performance tracking

Education

Bachelor's degree in business or related discipline

CPCM certification or DAWIA Level I in Contracting and Program Management

Tools

FACTS

CMIS

NSA financial management systems

Job description

Summary

CTC Group is seeking Contract Maintenance Professionals for SETA positions to assist the Government in administering contracts to include drafting of modifications to contract documents such as TTOs, Award Fee Plans, and CDRLs; tracking, analyzing, and reporting contract costs; and monitoring and reporting on contractor performance to ensure compliance with contract terms and receipt of goods and services.

Responsibilities

• Update burn rates using corporate template; conduct burn rate analysis and track funding run out dates.
• Review invoices in accordance with the most recent BM&A Invoice Review Desk Guide and contract clauses; report any discrepancies to Government Contract Manager (GCM).
• Draft modification to existing Technical Task Orders (TTOs).
• Refine requirements with COR-T to ensure within contract scope; draft TTOs for CM.
• Prepare TTO/Delivery Order funding tables.
• Prepare de-obligation forms including all applicable attachments.
• Review/track requisitions for accuracy and communicate to BFMs corrections needed in order to adhere to GCM’s plan.
• Track contract funding against DoD/BM&A goals for commitment, obligation, and outlay
• Track contract costs at the TTO, fundcite/CLIN/SLIN, and budget center levels.
• Analyze estimates provided by contractors to determine if estimates are in alignment with CM guidance and burn rate analysis.
• Analyze QAR data to ensure in line with burn rate analysis prior to COR submission/approval.
• Review spend plan data to ensure contracts have sufficient funding planned.
• Assist with the validation of ULO and TAR lines for contracts.
• Identify cost overruns and underruns on contracts.
• Track award fee pool and calculate earned fee for the period as well as any incurred interest.
• Assist in preparing contract funding estimates for Continuing Resolutions (CRs) and for spend plan build.

Requirements

• Active TS/SCI with polygraph security clearance
• Intermediate proficiency with MS Excel is required to include demonstrated use of pivot tables, slicers, and pivot charts.
• Experience in the tracking of programs/project/contract status in areas of cost, schedule and performance is required.
• Experience using NSA’s financial management system and its interfaces (currently FACTS and CMIS) is preferred.

Level 1 Qualifications

• Four (4) years of DoD, IC, or commercial experience in contract management or financeis required.
• A Bachelor’s Degree with a business focus or related discipline is required.
  • In lieu of a degree, Contract Manager CPCM certification or DAWIA Level I in both Contracting and Program Management plus an additional three (3) years of directly related experience for a total of seven (7) years may be substituted.
  • In lieu of certification, an additional two (2) years of directly related experience for a total of nine (9) years may be substituted.

Level 2 Qualifications

• Eight (8) years of DoD, IC, or commercial experience in contract management or financeis required.
• A Bachelor’s Degree with a business focus or related discipline is required.
  • In lieu of a degree, Contract Manager CPCM certification or DAWIA Level I in both Contracting and Program Management plus an additional three (3) years of directly related experience for a total of eleven (11) years may be substituted.
  • In lieu of certification, an additional two (2) years of directly related experience for a total of thirteen (13) years may be substituted.

Level 3 Qualifications

• Twelve (12) years of DoD, IC, or commercial experience in contract management or finance is required.
• A Bachelor’s Degree with a business focus or related discipline is required.
  • In lieu of a degree, Contract Manager CPCM certification, or CDFM certification or DAWIA Level I in both Contracting and Program Management plus an additional three (3) years of directly related experience for a total of fifteen (15) years may be substituted.
  • In lieu of certification, an additional two (2) years of directly related experience for a total of seventeen (17) years may be substituted.
• Experience writing Completion tasks is required. Experience with award fee incentivized contracts required.

Pay Information

The final salary may be influenced by various factors, such as location, labor categories, experience, education, and/or certifications. CTC also provides a variety of benefits as well as opportunities for continuous education and development.
The estimated salary range for this position is $90,000 - $140,000.

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Why CTC Group?

We recognize that successful partnerships are based on open and direct communication, mutual respect, and the ability to adapt to evolving capabilities. Our cleared employees bring decades of experience supporting customers in the Intelligence and Defense communities. We specialize in providing engineering, technical, operational support, and training services to Federal government, and Mission Operations.

CTC Group provides a comprehensive benefits package that includes, but is not limited to, Health/Dental/Vision, 401k, PTO and holiday pay, disability and life insurance.

CTC Group provides equal employment opportunities to all employees and applicants without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, physical disability, genetic information, mental disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner status, gender (including sex stereotyping), medical condition (including, but not limited to, cancer related or HIV/AIDS related) or sexual orientation in accordance with applicable federal and state laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.