Contract & Legal Affairs Associate

American College of Cardiology Foundation; Washington (District of Columbia); On-site; USD 125,000 - 150,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement plan (10% contribution)

Job summary

American College of Cardiology (Washington, DC) seeks a Contract & Legal Affairs Associate to provide legal and contractual support for programs and operations. You will draft, negotiate, and manage service, collaboration, license, and meeting agreements while maintaining templates and ensuring regulatory compliance.

The role collaborates with program leaders, development, finance, HR, and compliance teams to streamline contracting and mitigate risk in a mission-driven nonprofit.

Qualifications

• J.D. degree from an accredited law school and bar admission preferred.
• Experience in contract review, drafting, negotiation or legal support.
• Knowledge of nonprofit, tax-exemption and regulatory considerations.

Responsibilities

• Draft, negotiate, and manage various contracts and templates.
• Advise on contract structure, SOWs, and compliance requirements.
• Support proposal responses, bids, and contract modifications.
• Ensure contract compliance, timely payment schedules, and deadlines.
• Maintain contractual records and improve management processes.
• Provide legal research on contracts, governance, privacy, and compliance.

Skills

Contract review

Negotiation

Legal writing

Risk management

Tax-exempt law

Data privacy

Contract management systems

Microsoft Office

Education

Juris Doctor (J.D.)

Tools

Contract lifecycle management systems

Microsoft Office

Job description

Position Title: Contract & Legal Affairs Associate

Location: Washington, DC, United States

Department: Legal & Compliance

Job Description

The Contract & Legal Affairs Analyst's responsibilities include providing legal and contractual support for programs, and operations, and the development, negotiation, execution, and management of a wide range of contracts while helping mitigate legal and operational risk.

The ideal candidate is a collaborative legal professional who can balance legal requirements with the practical needs of a mission-driven nonprofit organization. This role works closely with program leaders, development, finance, human resources, and compliance teams to facilitate efficient contracting processes that support organizational objectives.

Responsibilities

• Collaborates with business leads across the College to define contractual needs and relationships.
• Drafts complex and specialized contractual agreements, including but not limited to service agreements, collaboration agreements, license agreements, and hotel and meeting agreements. Maintains and updates contractual templates for use across the organization.
• Provides guidance to business team members for appropriate contract structure and Statement of Work development.
• Assists business lines in preparing requests for proposals, reviews complex solicitations and assists business lines in the preparation of specialized and/or non-routine responses for proposals, bids, and contract modifications. Maintains and updates proposal templates.
• Assists business lines in the negotiation of contractual terms and conditions adhering to established standard operating procedures. Maintains a library of templated contractual provisions for use in all contracts with applicable regulations and policies.
• Applies knowledge of tax-exempt organization requirements to the contracting process, including through advisement on proper tax treatment of income and associated contractual provisions necessary to maximize non-taxability of income.
• Facilitates contract review and sign off process.
  Participates in contract initiation procedure including reviewing contractual terms with the business leads and communicating action items necessary for contractual compliance.
• Works with business leads to assist, as appropriate, with the administration of executed contracts, specifically to ensure contractual compliance with emphasis on adhering to the terms and conditions, adhering to payment schedules and stated deadlines, and complying with all applicable laws.
• Maintains contractual records.
• Evaluates opportunities to enhance the contract management process through technical innovation.
• Monitors best practices in the contract management profession and assess feasibility of implementation of such practices.
• Advises business leads on issues arising from executed contracts, including matters of intellectual property rights and contract breach.
• Develops strong cooperative working relationships between both internal and external customers.

Legal and Compliance Support

• Assists in identifying and mitigating legal, regulatory, operational, and reputational risks.
• Supports compliance with nonprofit, tax-exemption, charitable, grant, and funding requirements.
• Conducts legal research on matters relating to contracts, nonprofit operations, governance, privacy, and regulatory compliance.
• Assists with implementation and maintenance of contract templates, playbooks, and approval processes.
• Support special projects and strategic initiatives as assigned.

Qualifications

• Juris Doctor (J.D.) degree from an accredited law school.
• Two years of experience in contract review, drafting, negotiation, or legal support roles. Strong preference for contract professionals with experience in tax-exempt organizations, data privacy and healthcare matters, and licensing arrangements.
• Strong understanding of contract law principles and risk management.
• Excellent legal writing, communication, and analytical skills.
• Ability to manage multiple priorities in a fast-paced, mission-driven environment, and to operate in a self-directed manner.
• Strong attention to detail and organizational skills.
• Dedication to customer service and ability to positively represent the organization.
• Proficiency with Microsoft Office applications and contract management systems.
• Admission to a state bar and eligible to practice law, preferred.
• Experience working for a nonprofit organization, foundation, educational institution, or healthcare organization, preferred.
• Knowledge of privacy, data protection, and intellectual property matters, preferred.
• Experience with contract lifecycle management systems and workflow tools, preferred.

About Us

At the American College of Cardiology, we bring our hearts to work.

We are a 500-person organization dedicated and committed to our mission to transform cardiovascular care and improve heart health for all for more than 75 years. When you join our team, you become part of a culture that envisions a world where science, innovation and knowledge optimize cardiovascular care and outcomes.

Every day, we are committed to supporting our more than 60,000 members and their patients around the globe and in doing so, ensure our staff have a positive environment of teamwork, collaboration, professionalism and excellence. To learn more about why ACC has been recognized as a great place to work, please visit our site, www.acc.org/jobs.

What We Offer: ACC values all members of our College family, including ACC staff. As the foundation of the organization, ACC staff enjoy world-class benefits and a culture of work-life balance. Our benefit offerings include insurance (medical, dental, vision, basic life, and short- and long-term disability, and supplemental options), generous paid time off (pre-loaded vacation and sick, 12 holidays and an organizational shut-down during the last week of the year, parental leave, 2 community service days, and half-day summer Fridays), tuition assistance and a very competitive 10% retirement contribution after a year of service, and much more! You can visit our careers site for an overview of our full offerings. Please note that these offerings may change at any time.

ACC believes in fair and equitable pay. Multiple factors are taken into consideration when we determine what salary to offer a selected candidate. These factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, as well as internal equity, market, and business considerations. Our salary ranges differ based on the cost of labor in the local market where the job will be performed. The salary ranges for will vary based on the local labor market; ACC’s Recruitment Team will be able to provide more information to candidates during initial discussions.

EEOC: ACC is proud to be an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all candidates and employees. All employment is decided on the basis of qualifications, merit and business need. Equal Opportunity Employer, including individuals with disabilities and veterans. ACC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact Katie Sarreal, HR Business Partner at [e-mail] or [phone].

Salary Range: 125,000-150,000

Equal employment opportunity, including veterans and individuals with disabilities.

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