Coordinator, Governance

American College of Cardiology Foundation; Washington (District of Columbia); On-site; USD 65,000 - 75,000; Full time

Job summary

American College of Cardiology Foundation in Washington, DC is seeking a Coordinator, Governance to support multiple committees within the Governance Office. You will schedule meetings, prepare agendas, capture minutes, and manage deliverables, ensuring timely follow-ups.

You’ll develop and maintain documentation for the Awards Program, craft policies and procedures, and collaborate with communications to promote awards and governance processes.

Qualifications

• Bachelor’s degree required.
• Minimum of two years of experience in a related role.
• Excellent verbal and written communication, including grammar and proofreading.
• Ability to organize work, attention to detail, and meet deadlines.
• Proficiency with Salesforce CRM and MS Office.
• Experience coordinating applications, nominations or awards processes.

Responsibilities

• Provide support to committees and aligned work groups within Governance Office.
• Schedule meetings for members and internal staff.
• Prepare, manage and distribute agendas and materials for meetings.
• Capture minutes and action items clearly and accurately.
• Coordinate and track deliverables to completion.
• Maintain centralized documentation of the ACC Awards Program.
• Develop and maintain policies for the Awards Program and awards.
• Develop and manage timelines for various awards.
• Collaborate with communications to support award/app goals.
• Support application process for candidates for open committees/councils.
• Learn and share policy and processes with staff and applicants.
• Manage governance email inboxes and respond promptly.
• Create/update Salesforce work groups and member records.
• Develop and export reports from the committee portal or Salesforce.
• Other duties as assigned.

Skills

Interpersonal skills

Verbal and written communication

Organizational skills

Problem solving

Time management

Independent work

Confidentiality

Fast-paced environment

Prioritization

Learning new software

Education

Bachelor’s degree

Tools

Salesforce CRM

Microsoft Office

Job description

Position Title: Coordinator, Governance

Location: Washington, DC, United States

Department: Governance

Job Description

Responsibilities

• Provide support to multiple committees and aligned work groups (e.g., Governance Committee, Awards Committee) staffed by the Governance Office. This includes the following:
• Scheduling meetings for both members and internal staff.
• Preparing, managing, and distributing meeting agendas and materials in advance of meetings.
• Capturing meeting minutes and action items clearly and accurately during fast-paced meetings.
• Coordinating and tracking deliverables and follow-up items to completion.
• Maintain centralized documentation of the ACC Awards Program.
• Develop and maintain policies and procedures documentation for the administration of the Awards Program and individual awards.
• Develop and manage timelines, ensuring milestones are reached according to schedule, for various awards.
• Collaborate with communications and marketing colleagues to support achieving application goals for awards programs, committee applications, etc.
• Support the application process for over 500 candidates for open member committee and council positions, ensuring compliance with organizational governance policy and processes.
• Learn and accurately share policy and processes with staff and applicants.
• Manage the awards and committee’s email inboxes, ensuring inquiries are addressed quickly and efficiently.
• Create or update work groups and aligned members within Salesforce.
• Develop and export reports as requested from the committee application portal and/or Salesforce.
• Other duties as assigned.

Qualifications

• Bachelor’s degree.
• Minimum of two years of experience in a role requiring aligned knowledge and skills.
• Strong interpersonal skills that support teaming with a broad array of stakeholders, including members and all levels of internal colleagues.
• Excellent verbal and written communication skills, including grammar, spelling, copyediting, and proofreading.
• Demonstrated ability to organize work, be attentive to details, and deliver accurate work that influences the success of a project.
• Strong problem-solving skills with a proactive approach to learning and seeking support, as needed.
• Ability to work in a fast-paced environment managing multiple tasks simultaneously, to set priorities, and to meet established deadlines.
• Ability to prioritize under tight timelines to solve problems, while maintaining composure and a positive attitude with stakeholders.
• Ability to follow through on assignments and duties in a timely and complete manner.
• Ability to carry out responsibilities independently and to be self-motivated and flexible.
• Ability and requirement to keep information and discussions confidential.
• Proven quick learning capabilities for new software and technologies.
• Proficiency navigating Salesforce CRM (or a comparable customer relationship management system), including the ability to develop and export reports.
• Proficiency with Microsoft Suite of Products (Teams, SharePoint, Word, Excel, PowerPoint, Outlook).
• Experience coordinating application, nomination, or awards processes.
• Requirement to periodically work outside of standard work hours to meet deadlines, participate in meetings and respond to time sensitive communications.
• Minimal travel may be required in support of job responsibilities (e.g., attend Annual Meeting).
• Experience in the healthcare industry or a nonprofit or membership association, preferred.

About Us

At the American College of Cardiology, we bring our hearts to work.

We are a 500-person organization dedicated and committed to our mission to transform cardiovascular care and improve heart health for all for more than 75 years. When you join our team, you become part of a culture that envisions a world where science, innovation and knowledge optimize cardiovascular care and outcomes.

Every day, we are committed to supporting our more than 60,000 members and their patients around the globe and in doing so, ensure our staff have a positive environment of teamwork, collaboration, professionalism and excellence. To learn more about why ACC has been recognized as a great place to work, please visit our site, www.acc.org/jobs.

What We Offer

ACC values all members of our College family, including ACC staff. As the foundation of the organization, ACC staff enjoy world-class benefits and a culture of work-life balance. Our benefit offerings include insurance (medical, dental, vision, basic life, and short- and long-term disability, and supplemental options), generous paid time off (pre-loaded vacation and sick, 12 holidays and an organizational shut-down during the last week of the year, parental leave, 2 community service days, and half-day summer Fridays), tuition assistance and a very competitive 10% retirement contribution after a year of service, and much more! You can visit our careers site for an overview of our full offerings. Please note that these offerings may change at any time.

EEOC

ACC is proud to be an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all candidates and employees. All employment is decided on the basis of qualifications, merit and business need. Equal Opportunity Employer, including individuals with disabilities and veterans. ACC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact Katie Sarreal, HR Business Partner at [e-mail] or [phone].

Salary Range: 65,000-75,000

Equal employment opportunity, including veterans and individuals with disabilities.

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