Coordinator, Governance

American-College-of-Cardiology-; Washington (District of Columbia); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid time off

Tuition assistance

Retirement contribution

Job summary

The Governance Associate at American College of Cardiology (ACC) provides staff support to the Governance Office, coordinating committees and councils, setting up meetings, agendas, and minutes, and tracking deliverables for multiple programs.

This role also manages the candidate application process for open positions, supports the ACC Awards Program, and develops timelines and reports in Salesforce, while maintaining confidentiality and professionalism in a fast-paced healthcare nonprofit

Qualifications

• Minimum of two years of experience in a role requiring aligned knowledge and skills.
• Excellent verbal and written communication skills, including grammar, spelling, copyediting, and proofreading.
• Ability to organize work, be attentive to details, and deliver accurate work that influences the success of a project.
• Strong problem-solving skills with a proactive approach to learning and seeking support, as needed.
• Proficiency navigating Salesforce CRM and Microsoft Office, including reporting.

Responsibilities

• Provide support to multiple committees and aligned work groups (e.g., Governance Committee, Awards Committee).
• Scheduling meetings for both members and internal staff.
• Preparing, managing, and distributing meeting agendas and materials in advance of meetings.
• Capturing meeting minutes and action items clearly and accurately during fast-paced meetings.
• Coordinating and tracking deliverables and follow-up items to completion.
• Maintain centralized documentation of the ACC Awards Program.
• Develop and maintain timelines for various awards and process documentation.
• Collaborate with communications to support award applications and committee goals.
• Support the application process for over 500 candidates for open positions.
• Learn and accurately share policy and processes with staff and applicants.
• Manage the awards and committee’s email inboxes and respond to inquiries.
• Create or update work groups and aligned members within Salesforce.
• Develop and export reports from committee portal and Salesforce.

Skills

Interpersonal skills

Verbal and written communication

Organizational skills

Problem solving

Attention to detail

Fast-paced environment

Tools

Salesforce CRM

Microsoft Office

Job description

• Target Salary Range at Hire $65,000 - 75,000

Job Description

The Governance Associate is responsible for providing support for programs and associated activities within the Governance Office of the American College of Cardiology (ACC). This position works closely with staff supporting the College’s member governance structure and partners with member leaders who serve on committees and councils. This position provides staffing support to the Governance Committee, Nominating Committee, Awards Committee, Research Fellowship Awards Committee, Young Investigator Awards Committee and aligned work groups, which includes setting up meetings, managing agendas and minutes, and coordinating deliverables. This position also supports the candidate application process for open member committee and council positions and is a key staff administrator with the ACC’s Awards Program, with responsibility for overall project management and application or nomination coordination, as well as facilitating selection processes with the relevant member committees. Confidentiality and professionalism are of utmost importance. Multi-tasking, attention to detail, and efficiency are also key aspects of this role.

Responsibilities

• Provide support to multiple committees and aligned work groups (e.g., Governance Committee, Awards Committee) staffed by the Governance Office. This includes the following:
• Scheduling meetings for both members and internal staff.
• Preparing, managing, and distributing meeting agendas and materials in advance of meetings.
• Capturing meeting minutes and action items clearly and accurately during fast-paced meetings.
• Coordinating and tracking deliverables and follow-up items to completion.
• Maintain centralized documentation of the ACC Awards Program.
• Develop and maintain policies and procedures documentation for the administration of the Awards Program and individual awards.
• Develop and manage timelines, ensuring milestones are reached according to schedule, for various awards.
• Collaborate with communications and marketing colleagues to support achieving application goals for awards programs, committee applications, etc.
• Support the application process for over 500 candidates for open member committee and council positions, ensuring compliance with organizational governance policy and processes.
• Learn and accurately share policy and processes with staff and applicants.
• Manage the awards and committee’s email inboxes, ensuring inquiries are addressed quickly and efficiently.
• Create or update work groups and aligned members within Salesforce.
• Develop and export reports as requested from the committee application portal and/or Salesforce.
• Other duties as assigned.

Qualifications

• Minimum of two years of experience in a role requiring aligned knowledge and skills.
• Strong interpersonal skills that support teaming with a broad array of stakeholders, including members and all levels of internal colleagues.
• Excellent verbal and written communication skills, including grammar, spelling, copyediting, and proofreading.
• Demonstrated ability to organize work, be attentive to details, and deliver accurate work that influences the success of a project.
• Strong problem-solving skills with a proactive approach to learning and seeking support, as needed.
• Ability to work in a fast-paced environment managing multiple tasks simultaneously, to set priorities, and to meet established deadlines.
• Ability to prioritize under tight timelines to solve problems, while maintaining composure and a positive attitude with stakeholders.
• Ability to follow through on assignments and duties in a timely and complete manner.
• Ability to carry out responsibilities independently and to be self-motivated and flexible.
• Ability and requirement to keep information and discussions confidential.
• Proven quick learning capabilities for new software and technologies.
• Proficiency navigating Salesforce CRM (or a comparable customer relationship management system), including the ability to develop and export reports.
• Proficiency with Microsoft Suite of Products (Teams, SharePoint, Word, Excel, PowerPoint, Outlook).
• Experience coordinating application, nomination, or awards processes.
• Requirement to periodically work outside of standard work hours to meet deadlines, participate in meetings and respond to time sensitive communications.
• Minimal travel may be required in support of job responsibilities (e.g., attend Annual Meeting).
• Experience in the healthcare industry or a nonprofit or membership association, preferred.

About Us

At the American College of Cardiology, we bring our hearts to work.

We are a 500-person organization dedicated and committed to our mission to transform cardiovascular care and improve heart health for all for more than 75 years. When you join our team, you become part of a culture that envisions a world where science, innovation and knowledge optimize cardiovascular care and outcomes.

Every day, we are committed to supporting our more than 60,000 members and their patients around the globe and in doing so, ensure our staff have a positive environment of teamwork, collaboration, professionalism and excellence. To learn more about why ACC has been recognized as a great place to work, please visit our site, www.acc.org/jobs .

What We Offer: ACC values all members of our College family, including ACC staff. As the foundation of the organization, ACC staff enjoy world-class benefits and a culture of work-life balance.

• Insurance (medical, dental, vision, basic life, and short- and long-term disability, and supplemental options)
• Generous paid time off (pre-loaded vacation and sick, 12 holidays and an organizational shut-down during the last week of the year, parental leave, 2 community service days, and half-day summer Fridays)
• Tuition assistance and a very competitive 10% retirement contribution after a year of service, and much more!

You can visit our careers site for an overview of our full offerings. Please note that these offerings may change at any time.

ACC believes in fair and equitable pay. Multiple factors are taken into consideration when we determine what salary to offer a selected candidate. These factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, as well as internal equity, market, and business considerations. Our salary ranges differ based on the cost of labor in the local market where the job will be performed.

The salary ranges for will vary based on the local labor market; ACC’s Recruitment Team will be able to provide more information to candidates during initial discussions.

EEOC: ACC is proud to be an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all candidates and employees. All employment is decided on the basis of qualifications, merit and business need. Equal Opportunity Employer, including individuals with disabilities and veterans. ACC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact Katie Sarreal, HR Business Partner at [e-mail] [phone].