Contract Legal Administrative Assistant

Naviga Recruiting & Executive Search; New York (NY); On-site; USD 40,000 - 65,000; Full time

Job summary

Join a reputable global firm as a Legal Administrative Assistant, where you will provide essential support to legal professionals in a fast-paced environment. This role involves managing complex calendars, coordinating travel, and preparing legal documents, ensuring smooth operations within the team. If you thrive in a collaborative setting and possess strong organizational skills, this opportunity offers a pathway to a rewarding career in the legal field. Embrace the chance to work with a multi-billion dollar business known for its excellence and high standards.

Qualifications

• Minimum 2 years of administrative experience in a law firm or professional services environment.
• High proficiency in Microsoft Office Suite and strong communication skills.

Responsibilities

• Provide administrative support to department partners and legal professionals.
• Manage complex calendars and coordinate travel arrangements.
• Prepare, edit, and format legal documents.

Skills

Administrative Experience

Calendar Management

Travel Coordination

Microsoft Office Suite

Communication Skills

Organizational Skills

Time Management

Document Proofreading

Education

High School Diploma or GED

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams

Zoom

Job description

Our client is a leading global business law firm seeking a collaborative, results-oriented individual who enjoys working in a fast-paced environment and has exceptional problem-solving skills. Naviga has been engaged to recruit a Legal Administrative Assistant to join their team.

Title: Contract Legal Administrative Assistant

Location: Onsite - New York, NY

Hours: M-F 9-5:30

Duration: Temp to Permanent

Key Notes/Company Details:

• Headquartered in both Chicago, IL, and London, England.
• Multi-Billion Dollar Business, Employing over 3600 Lawyers
• Culture includes individuals of high standards, providing support and collaboration throughout the business
• Work with a reputable global firm known for its excellence in professional services.

Responsibilities:

• Provide administrative support to department partners and legal professionals, including coverage for overflow and team absences
• Manage complex calendars and coordinate domestic and international travel arrangements
• Schedule meetings and virtual calls (Teams, Zoom) and handle conference logistics
• Prepare, edit, and format legal documents in Word, Excel, and PowerPoint
• Process expense reports and assist with client billing and related administrative duties
• Interact professionally with clients, attorneys, and internal departments
• Serve as part of a collaborative client service team, offering backup assistance as needed

Requirements:

• Minimum 2 years of administrative experience in a law firm or professional services environment
• Strong experience managing calendars and booking travel for multiple attorneys
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to redline, format, and proofread complex legal documents
• Strong communication, organizational, and time management skills

Education:

• High School or GED
• Bachelor's Degree or some college coursework strongly preferred