Contract Coordinator II 2623767

US Tech Solutions, Inc.; North Chicago (IL); On-site; USD 85,000 - 115,000; Full time

Job summary

US Tech Solutions, Inc. is hiring for a Contracts Specialist to draft, negotiate, and manage consulting and speaker contracts in a regulated environment. You will partner with Legal, Compliance, Procurement, and Finance to ensure timely delivery and adherence to policies while maintaining documentation across global programs.

The role emphasizes strong communication, cross-functional collaboration, and a proactive approach to improve contracting processes and stakeholder satisfaction.

Qualifications

• Associate or bachelor degree or paralegal certification or equivalent experience.
• 3-5 years handling high volumes of contracts with tight deadlines.
• Interfaces effectively with all levels of staff, external HCPs and stakeholders.
• Experience reviewing and processing standard contracts; seeks guidance for complex types.
• Experience in Negotiation, legal operations, project management and cross-functional partnering.
• Strong systems sense and business process aptitude; excellent communication skills.

Responsibilities

• Negotiate and contract for consulting and promotional speaker services timely.
• Ensure compliance with FDA, PhRMA and client policies in contracting.
• Identify and implement standardized contracting practices and educate stakeholders.
• Act as interface for therapeutic areas globally, supporting key opinion leaders and patients.
• Develop guidelines for contracting processes and manage documents and records.
• Proactively manage contracts and relationships with Legal, Compliance, Procurement, Finance, Marketing.

Skills

Negotiation

Project management

Contracting

Cross-functional collaboration

Communication

Education

Associate degree

Bachelor's degree

Paralegal certification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

SmartSheet

Adobe Sign

Adobe Acrobat

Job description

Job Description

Job Description

Duration: 06+ Months

Purpose
Describe the primary goals, objectives or functions or outputs of this position.

• Economically and efficiently create and execute consulting and/or promotional speaker contracts commensurate with client’s policies and objectives under tight timelines while adhering to a strict standard of business ethics and integrity. This position is responsible for contract creation, negotiation, and implementation to support client initiatives to deliver consulting and/or promotional speaker services to meet critical business needs and customer expectations. This position works closely with external consultants, speakers, institutions and internally with business stakeholders, Legal, OEC, among other groups. This position is responsible for creating and maintaining necessary contracting documentation according to departmental and company policies and procedures.

Responsibilities

• Responsible for compliance with applicable client policies and procedures. Demonstrates knowledge of external guidelines (e.g., FDA, PhRMA) to ensure compliance.
• Responsible for negotiating and contracting for consulting and/or promotional speaking services in a timely manner.
• Identify, develop, and implement improved and standardized contracting practices to ensure the most efficient processes for the business. Educate key stakeholders on the same. Seek innovative solutions for the consulting and/or speaker process, develop action plans and participate in cross-functional teams.
• Requires broad range understanding of academic and industry experiences as they relate to consultant and speaker contracting
• Develop standard guidelines and updates associated with the consulting and/or speaker contracting process. In-depth knowledge of all compliance requirements and the implications of compliance incidents.
• Act as an interface for assigned therapeutic area globally. Provide support to ensure continuous improvement in consultant interface to ensure the best experience possible for our key opinion leaders and patients. Seek, develop, and establish business relationships with multiple groups across the organization including all areas of Legal, Commercial operations, medical affairs, R&D. Meet regularly with Stakeholders and support functions to ensure customer satisfaction and continuous improvement
• Seek, develop, and maintain business relationships with areas across the organization. Expert in the use of procurement tools including but not limited to; SAP, consulting and/or speaker program contracting systems, contract management. Proactive management of contracts, business stakeholders and consultants including, anticipation, resolution, and communication.
• Effectively develops and negotiates agreements with key opinion leaders, patients, and advocacy executives.
• Develops and maintains necessary files and records to maximize performance and ability to multi-task in a fast-paced environment without supervision. Understand and apply cultural awareness with US and OUS business entities.

Qualifications

• Associate degree, bachelor's degree, paralegal certification, or equivalent relevant experience preferred.
• 3-5 years of experience processing high volumes of contracts and managing complex contract portfolios while balancing competing priorities and deadlines, with a demonstrated commitment to delivering exceptional customer service in a highly regulated industry.
• Must possess the appropriate level of skills necessary to effectively interface with all levels of employees, functions, and external HCPs, non-HCPs, influencers, and patients.
• Demonstrates ability to independently review and process standard contractual documentation, and seeks guidance for complex agreement types as necessary
• Experiences to include Negotiation, legal operations, Project Management, Contracting Experience and partnering with Legal, Compliance, Procurement, Finance, Marketing, and other cross-functional business teams.
• Demonstrates good systems and business process aptitudes.
• Strong communication, presentation, and interpersonal skills and the desire to provide a high level of customer service
• Computer applications (Proficiency with Microsoft Word, Excel, Outlook, Teams, SmartSheet, Adobe Sign, and Adobe Acrobat, contract lifecycle management (CLM) systems).

What is a nice to have (but not required) regarding skills, requirements, experience, education, or certification? Experience and past roles would trump education requirements.

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

Equal Employment Opportunity (EEO):
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.