Contract Coordinator for Fire Protection Projects

Hiller Companies; Alsip (IL); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Paid time off

Boot allowance

Career advancement potential

Job summary

The Hiller Companies, LLC in Alsip, IL is seeking a Contract Coordinator to manage contract and PO requirements for multiple projects. You will work with project managers, subcontractors, and customers to ensure accurate invoicing, budgeting, and compliance with contract terms.

Responsibilities include ERP data loading, insurance/bond applications, reviewing budgets, managing PO activity, and preparing billing documentation.

Qualifications

• High School Diploma or GED required or equivalent
• Accounting or business degree preferred
• 5+ years’ accounting experience
• 2+ years construction contract administration experience
• Understanding of contracting principles
• Knowledge of percentage completion job cost accounting

Responsibilities

• Load jobs into ERP systems accurately and timely
• Assist in compiling information for prequalification documents
• Apply for Certificate of Insurance as needed for projects
• Apply for Bid Bonds and Project Bonds as needed
• Ensure correct and timely invoicing
• Monitor job cost daily and report variances to management
• Monitor over/under billing and advise on underbilled projects
• Ensure accuracy of job budgets and revisions
• Conduct Job Cost meetings as required
• Oversee all purchasing activity for projects and review open POs
• Manage petty cash disbursements
• Organize and prepare billing documentation
• Maintain complete customer and departmental files
• Prepare productivity analysis
• Compare contract documents to account entries and resolve deviations
• Ensure job dollar values are correct
• Review contract language and payment terms
• Set up new jobs
• Complete paperwork and update reports timely
• Attend weekly Project Management meetings
• Other duties as assigned

Skills

Solid written and verbal communication

Ability to work under pressure

Positive attitude under pressure

Education

High School Diploma or GED

Accounting or business degree preferred

Tools

ERP systems

JD Edwards EnterpriseOne

Job description

The Hiller Companies, LLC in Alsip, IL is seeking a Contract Coordinator to manage contract and PO requirements for multiple projects. You will work with project managers, subcontractors, and customers to ensure accurate invoicing, budgeting, and compliance with contract terms.

Responsibilities include ERP data loading, insurance/bond applications, reviewing budgets, managing PO activity, and preparing billing documentation.