Service Coordinator

Hiller Companies, LLC; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

The Hiller Companies, LLC is seeking a Service Coordinator to support the Service Manager and Technicians in Phoenix, AZ. The role focuses on scheduling, dispatching, and coordinating inspections, maintenance, testing, and repairs of fire and life safety systems.

You will liaise with customers and internal teams to ensure documentation, timely service delivery, and accurate job closures. The position requires strong organization, communication, and problem-solving skills to maintain high service

Responsibilities

• Direct coordination and management of daily schedules and planning of field service technicians; inspections, maintenance, testing and repair of fire and life safety systems.
• Communicate and resolve issues with customers and personnel regarding the scheduling of inspection work.
• Monitor technician activity to meet customer commitments; communicate status changes for early/late arrivals.
• Alert management of potential problems resulting from customer or field complaints and work to resolve.
• Review completed jobs and verify inventory and costs for job closure.
• Maintain and process inspection documentation as required during the job completion process.
• Track and address all jobs reopened due to missing information.
• Stay updated on work progress, customer relations, and material administration affecting service operations.
• Measure branch activity and compliance; identify improvements and implement action plans with management.
• Notify sales when a quote is needed; opportunities identified during inspection/closure.
• Serve as the point of contact for all 3rd party portals (IROL, etc.).
• Ensure work order extensions are requested in customer portals as required.
• Provide optimal route planning when scheduling to improve efficiency and reduce travel time, cost, and distance.
• Identify customers lacking service lines and communicate opportunities to sales.
• Complete special projects as required.
• Develop positive and ongoing relationships with customers and team members.
• Other duties as assigned.

Job description

The Hiller Companies, LLC has an immediate opening for Service Coordinator. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standards of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance, and repair of critical fire and life safety equipment.

Our team remains laser-focused on one goal – making the world a safer place.

Job Summary:

The Service Coordinator is a critical support role to the Service Manager and Service Technicians, to ensure strong planning and coordination for all service inspection and repair activity. The Service Coordinator is the liaison between customers and other Hiller team members to coordinate schedules, materials, and ensure the proper documentation of work is performed. This position is responsible for dispatching personnel to the customer's job site, communicating with clients, and providing guidance to the eld service technicians.

Key Responsibilities:

• Responsible for direct coordination and management of daily schedules and planning of field service technicians, performing services of Inspections, Maintenance, Testing and Repair of Fire and Life Safety Systems.
• Communicate and resolve issues with customers and personnel regarding the scheduling of inspection work.
• Monitor technician activity and schedules ensuring that customer commitments are met, clearly communicate status changes back to the customer regarding early or late anticipated arrivals.
• Alert management of potential problems resulting from customer or field complaints and work to resolve.
• Review all completed jobs and verifying inventory of service technicians and cost materials to jobs appropriately during the job closure process.
• Maintain and process inspection documentation as required during the job completion process.
• Track and address all jobs that are reopened due to missing information.
• Stay up to date on work progress, customer relations, field personnel relations, material administration and other matters affecting service operations.
• Measure branch activity and compliance with program initiatives, identify areas that require improvement, and develop and implement action plans with branch/ regional management.
• Communicate to the sales teams when a quote is needed that was identified during an inspection. (Such opportunities will primarily be recognized during the job closure process.)
• Serve as the point of contact for all 3rd party portals (IROL, etc.)
• Ensure work order extensions are requested in customer portals as required.
• Provides optimal route planning when scheduling to ensure efficiency, reduce travel time, cost, and distance
• Identify customers where we are not currently performing on all service lines and communicating with sales team the opportunities for additional service line sales.
• Complete special projects as required.
• Develop positive and ongoing relationships with customers and team members.
• Other duties as assigned.