Contract Coordinator

Hiller Companies; Alsip (IL); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Paid time off

Boot allowance

Career advancement potential

Job summary

The Hiller Companies, LLC in Alsip, IL is seeking a Contract Coordinator to manage contract and PO requirements for multiple projects. You will work with project managers, subcontractors, and customers to ensure accurate invoicing, budgeting, and compliance with contract terms.

Responsibilities include ERP data loading, insurance/bond applications, reviewing budgets, managing PO activity, and preparing billing documentation.

Qualifications

• High School Diploma or GED required or equivalent
• Accounting or business degree preferred
• 5+ years’ accounting experience
• 2+ years construction contract administration experience
• Understanding of contracting principles
• Knowledge of percentage completion job cost accounting

Responsibilities

• Load jobs into ERP systems accurately and timely
• Assist in compiling information for prequalification documents
• Apply for Certificate of Insurance as needed for projects
• Apply for Bid Bonds and Project Bonds as needed
• Ensure correct and timely invoicing
• Monitor job cost daily and report variances to management
• Monitor over/under billing and advise on underbilled projects
• Ensure accuracy of job budgets and revisions
• Conduct Job Cost meetings as required
• Oversee all purchasing activity for projects and review open POs
• Manage petty cash disbursements
• Organize and prepare billing documentation
• Maintain complete customer and departmental files
• Prepare productivity analysis
• Compare contract documents to account entries and resolve deviations
• Ensure job dollar values are correct
• Review contract language and payment terms
• Set up new jobs
• Complete paperwork and update reports timely
• Attend weekly Project Management meetings
• Other duties as assigned

Skills

Solid written and verbal communication

Ability to work under pressure

Positive attitude under pressure

Education

High School Diploma or GED

Accounting or business degree preferred

Tools

ERP systems

JD Edwards EnterpriseOne

Job description

The Hiller Companies, LLC has an immediate opening forContract Coordinator. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary: The Contract Coordinator is responsible for managing the contract/purchase order requirements of multiple projects at once, working directly with project managers, subcontractors, and customers in a professional manner.

Pay Range: $23.00/hour - $31.00/hour. The posted salary range reflects the anticipated hiring range for this position at the time of posting and is provided in accordance with applicable pay transparency laws. Actual starting pay will be determined based on job-related factors, including the candidate's qualifications, experience, skills, education, internal equity, geographic location (where applicable), and market considerations. Not all candidates will be hired at the top of the posted range. The posted range reflects base salary only and does not include any applicable bonuses, commissions, overtime, or the value of employee benefits. Eligible employees may participate in the Company's benefit programs, subject to the terms and eligibility requirements of each plan.

Location/Schedule: This is an onsite role at our office in Alsip, IL. To facilitate a schedule that includes an early start to every weekend, some lunch periods are shortened during the week.

Key Responsibilities:

• Ensure that jobs are loaded correctly into the ERP systems
• Assist in compiling information for prequalification documents
• Apply for Certificate of Insurance as needed for projects
• Apply for Bid Bonds and Project Bonds as needed
• Ensure that jobs are invoiced correctly and in a timely manner
• Monitor job cost daily and report to Project Managers and General Manager jobs that are failing to meet budgeted margins
• Monitor over and under billing status and advise the General Manager on underbilled projects
• Ensure accuracy of job budgets and revise as necessary
• Conduct Job Cost meetings as required
• Oversee all purchasing activity for projects and review all open PO's on periodic basis
• Manager and reconcile Petty Cash disbursements
• Organize and Prepare billing documentation
• Maintain complete customer and other departmental files; collect and catalogue designs and billing information
• Prepare productivity analysis
• Continuously compare contract documents to the dollar amount entered in the account system and resolve any deviation
• Ensure that job dollar values are neither over or under valued or reported
• Review contract language and payment terms
• Manager new job set up
• Complete paperwork and update worksheets and reports related to division activity in a timely manner
• Engage in weekly Project Management meetings
• Other duties as assigned.

Location(s)

Requirements

What We Are Looking For:

• High School Diploma or GED
• Accounting or other business degree is preferred.
• 5+ years’ experience in accounting or equivalent
• Two years or more of construction contract administration experience is required
• Sound understanding of contracting principles
• Knowledge and experience with percentage completion job cost accounting principles
• Knowledge of construction contract language
• Knowledge of sales and use tax laws
• Experience working with ERP systems and job cost accounting JD Edwards Enterprise One experience is preferred but not required.
• Knowledge of pre-lien and lien processes
• Ability to create invoices in an AIA format
• Solid written and verbal communication skills
• Ability to work with a positive attitude under pressure and without supervision to meet contractual deadlines.

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values: Put People First, Empower the Branches, Earn Customer Trust, Embrace the Challenge and Act with Integrity.

Most employee benefits start from the first day of employment, including:

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off
• Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs
• Career advancement potential within a growing company.

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.