Contract Coordinator

Priority Staffing; Virginia; On-site; USD 50,000 - 70,000; Full time

Job summary

Priority Staffing is seeking a highly organized Contract Coordinator to support our expanding government bid tracking and certification efforts in Virginia. This role blends customer service with meticulous deadline tracking, compliance oversight, and maintaining certifications to ensure opportunities are not missed.

You will manage central bid records, generate progress reports, and assist with quotes and sales coordination across teams.

Qualifications

• 2+ years of experience with bid tracking, government contracting, or procurement portals
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to manage multiple deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Outlook, Word)

Responsibilities

• Identify, track and help prepare bid opportunities from federal, state, and local procurement platforms
• Maintain a centralized bid tracking system and calendar (deadlines, meetings, award dates)
• Generate reports on bid activity, pipeline, and outcomes
• Manage and maintain Small Business and Women-Owned Business certifications (federal, state, and third-party), including renewals and compliance
• Organize and maintain digital records for bids and certifications
• Support customer service functions including order coordination and account support
• Assist the sales team with quotes, follow-ups, and project coordination
• Provide administrative and operational support on special projects

Skills

Bid tracking

Government contracting

Organizational skills

Time management

Attention to detail

MS Office

Tools

Microsoft Dynamics 365

Job description

Job Description

Temp to Hire / M-F / 8-5

Position Overview

We are seeking a highly organized and detail-oriented Contract Coordinator to support our expanding operations. This role blends customer service with a strong focus on tracking government and municipal bid opportunities, managing deadlines, and maintaining compliance certifications. This is a key operational role that helps ensure we never miss an opportunity and remain competitive in the public sector. As part of a collaborative team, this position will also support sales initiatives and assist with various projects across the organization.

Key Responsibilities

• Identify, track and help prepare bid opportunities from federal, state, and local procurement platforms
• Maintain a centralized bid tracking system and calendar (deadlines, meetings, award dates)
• Generate reports on bid activity, pipeline, and outcomes
• Manage and maintain Small Business and Women-Owned Business certifications (federal, state, and third-party), including renewals and compliance
• Organize and maintain digital records for bids and certifications
• Support customer service functions including order coordination and account support
• Assist the sales team with quotes, follow-ups, and project coordination
• Provide administrative and operational support on special projects

Qualifications

• 2+ years of experience with bid tracking, government contracting, or procurement portals
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to manage multiple deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Outlook, Word)

Preferred

• Familiarity with certification programs (WOSB, WBENC, etc.)
• Experience with CRM or ERP systems (e.g., Microsoft Dynamics 365)

What We’re Looking For

• A highly organized, process-driven individual
• Someone who takes ownership and follows through
• A team player willing to support multiple functions
• A proactive communicator who thrives in a deadline-driven environment

4GBW