Contract Compliance Analyst

ameresco; United States; On-site; USD 75,000 - 110,000; Full time

Job summary

Ameresco, Inc. seeks an experienced Contract Compliance Analyst to join our West Construction Operations team.

This role ensures labor and wage compliance for public works and construction projects, reviews payroll submissions, and maintains audit-ready files. You will monitor federal, state, and local requirements, review certified payroll and apprenticeship records, and coordinate corrections with project teams.

Qualifications

• Bachelor's degree in business, legal studies, construction management, accounting, public administration, or a related field.
• Minimum of three (3) years of experience supporting construction contracts, public works compliance, certified payroll, or related functions.

Responsibilities

• Labor and wage compliance: research and monitor federal, state, and local labor requirements; convert to guidelines for teams and contractors.
• Certified Payroll Review: review certified payroll reports for completeness and consistency; document exceptions and coordinate corrections.
• Apprenticeship Documentation: maintain records, review utilization, registration, ratios, dispatch, and good-faith effort documentation.
• Subcontractor Compliance Packages: prepare, review, and maintain compliance checklists and records for subcontractors.
• Payment and Closeout Support: review payroll, liens, schedules of values, and payment reporting; identify documentation gaps.

Skills

Labor compliance

Certified payroll

Contract administration

Education

Bachelor's degree or equivalent

Tools

Procore

B2Gnow

Kahua

Egnyte

Job description

Ameresco, Inc. (NYSE:AMRC) is a leading energy solutions provider dedicated to helping customers reduce costs, enhance resilience, and decarbonize to net zero in the global energy transition. We are a trusted, full-service partner to public sector and government entities, K-12 schools, higher education, utilities, and healthcare customers across the U.S., Canada, the U.K., and Europe.

At Ameresco, we show the way by developing, constructing and operating tailored smart energy efficiency solutions, distributed energy resources, and infrastructure upgrades that drive cost savings, resilience, decarbonization, and innovation. Our comprehensive portfolio is built to address the challenges of today and adapt the future, ensuring long-term sustainability and success for our customers.

Ameresco is seeking an experienced Contract Compliance Analyst to join our West Construction Operations team. This person will be responsible for ensuring compliance with labor and wage laws for public works and construction projects, reviewing, organizing, and tracking contractor and subcontractor documentation to identify and address missing or non-compliant records, and maintains audit-ready files.

Responsibilities:

• Labor and Wage Compliance:
  Research and monitor federal, state, and local labor compliance requirements, including prevailing wage, certified payroll, apprenticeship, and public works obligations. Convert these requirements into clear documentation guidelines for project teams and contractors.
• Certified Payroll Review:
  Review certified payroll reports for completeness and consistency, including contractor and subcontractor submissions, workweek coverage, worker classifications, wage and fringe details, hours, signatures, and required supporting records. Document any exceptions and coordinate necessary corrections.
• Apprenticeship Documentation:
  Maintain apprenticeship records and assist in reviewing apprentice utilization, registration, ratios, dispatch, good-faith effort documentation, and related project requirements.
• Subcontractor Compliance Packages:
  Prepare, review, and maintain compliance checklist packages for all subcontractors. Track required forms, acknowledgments, registrations, licenses, and other contract-specific records.
• Payment and Closeout Support:
  Review labor compliance documentation related to pay applications, schedules of values, lien waivers, and subcontractor payment reporting. Identify any documentation gaps that could impact payment approval or project closeout.
• Issue Tracking and Resolution:
  Maintain clear issue logs, communicate deficiencies, follow up on outstanding items, and elevate unresolved or high-risk matters to compliance leadership, project management, legal, tax, or other relevant stakeholders.
• Records and Audit Readiness:
  Organize and maintain comprehensive electronic project files, including certified payroll, apprenticeship records, waivers, checklists, corrective actions, correspondence, and supporting documentation. Ensure consistent naming conventions, version control, and retention.
• Reporting, Systems, and Data Quality:
  Maintain compliance trackers and reporting systems, validate quantitative data, reconcile payroll, payment, and project records, and assist with monthly subcontractor payment audits and management reporting.
• Training and Process Improvement:
  Deliver guidance and training on documentation requirements and compliance procedures to employees, contractors, and subcontractors. Recommend enhancements to checklists, workflows, templates, and controls.
• Cross-Functional Support:
  Collaborate with construction operations, project management, accounting, procurement, and external partners. Deliver administrative and analytical support for documents, databases, spreadsheets, and contract compliance tools.

Minimum Qualifications:

• Bachelor's degree in business, legal studies, construction management, accounting, public administration, or a related field, or an equivalent combination of education and relevant experience.
• Minimum of three (3) years of experience supporting construction contracts, public works compliance, certified payroll, labor compliance, contract administration, or related functions.
• Demonstrated experience reviewing detailed documentation, identifying discrepancies, maintaining issue logs, and coordinating timely resolution with stakeholders.

Additional Qualifications:

• Knowledge of prevailing wage, certified payroll reporting, apprenticeship documentation, and subcontractor payment reporting for public works or clean energy construction projects.
• Experience with contract management, construction management, compliance reporting, document management, or payroll systems such as Procore, B2Gnow, Kahua, Egnyte, or similar platforms.
• Familiarity with specifications, RFIs, transmittals, submittal registers, schedules of values, lien waivers, and pay application processes.
• Experience supporting large-scale upgrades, renovations, retrofits, o