Contract Administrator

Lumaenergy; San Juan (PR); On-site; USD 70,000 - 110,000; Full time

Job summary

LUMA Energy seeks a Contract Administrator to ensure effective management of service contracts, invoicing approvals, and documentation in line with company standards and regulatory requirements. The role includes close collaboration with Contract Owners, Procurement, and Operations to keep projects compliant and on schedule.

Applicants should have 3+ years in contract negotiation/administration, strong Excel skills, and fluency in English and Spanish.

Qualifications

• 3 years of contract negotiation and administration experience, including monitoring and enforcing compliance.
• Knowledge of municipal, state, and federal regulatory requirements relevant to utilities.
• Experience with procurement processes, change orders, and invoice approvals.

Responsibilities

• Coordinate administration, monitoring, and closeout of service contracts per standards and policies.
• Serve as primary point of contact for assigned teams and contracts to ensure clear communication.
• Review invoices, change orders, and completion docs for accuracy and compliance.
• Prepare contract reports and ensure documentation consistency with internal standards.
• Maintain organized digital systems for contracts, records, invoicing, and related docs.
• Track milestones, expirations, deliverables, and workloads to sustain performance.
• Provide updates and guidance to Operations users in collaboration with stakeholders.
• Monitor KPIs to validate contractual obligations are met and audit readiness.

Skills

Contract management

Invoicing

Budgets

Communications

Negotiation

Excel

Regulatory compliance

Bilingual English/Spanish

Education

Bachelor's in Business Administration

Accounting

Supply Chain

Juris Doctor (preferred)

Job description

Job Summary: Ensures the effective development, execution, and compliance of task orders and change orders; manages invoicing approvals and the administration of capital project or other contracts; and oversees the monitoring and closeout of assigned service contracts in alignment with company standards, LUMA practices, and applicable laws and regulations.

Job Description

• Coordinates the administration, monitoring, and closeout of service contracts, ensuring all activities follow defined standards, Procurement policies, and company procedures.
• Serves as the primary point of contact for assigned teams and contracts, supporting effective communication and contract administration.
• Reviews and processes invoices, change orders, and contract completion documentation in a timely manner, ensuring accuracy, compliance, and alignment with core internal criteria.
• Prepares and reviews contract reports and supporting documentation to ensure completeness, consistency, and compliance with Procurement and internal standards.
• Maintains organized, accurate, and accessible digital systems for contracts, records, invoicing, and related documentation.
• Tracks key contract milestones, expirations, deliverables, workloads, and service timelines, initiating appropriate actions to maintain compliance and performance.
• Provides updates, support, and guidance to Operations end‑users, collaborating with Contract Owners, Contract Administrators, Procurement, and other stakeholders to ensure effective processes, and approvals.
• Monitors contract performance and related key performance indicators (KPIs) to validate compliance with contractual obligations.
• Manage contract budgets and maintains accurate burn rates tracking to support effective financial oversight.
• Ensures audit readiness by preserving required records and documentation in compliance with applicable standards.
• Evaluates contractor performance by tracking deliverables and conducting scheduled performance reviews.
• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.
• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.
• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Additional Job Description

Education

Bachelor's degree in Business Administration, Accounting, Supply Chain, or related field from an accredited university.

Juris Doctor is preferred.

Experience

3 years' experience in contract negotiation and administration, including monitoring and enforcing contract compliance (preferably in a utility or EPC environment).

Competencies (Skills)

• Knowledge of municipal, state, and federal regulatory requirements, including (Puerto Energy Bureau (PREB) and (Financial Oversight and Management Board for Puerto Rico (FOMB), and familiarity with U.S. contract law, composition, and claims is a plus.
• FEMA experience is a plus.
• Strong organizational, interpersonal, leadership, and analytical skills.
• Assertive and effective in working with demanding contractors and customers.
• Proven ability to identify and manage contract risks.
• Ability to prioritize tasks and manage time effectively to meet strict deadlines.
• Demonstrated strong proficiency in Microsoft Excel.
• Strong written and spoken communication skills in both English and Spanish.

Licenses/Certifications

N/A

Travel Requirements

Not Required

Physical Demands

• Stationary Position: Constantly
• Pushing/ Pulling/ Reaching: Never
• Kneel: Never
• Grab: Never
• Bend: Never
• Lift/Carry over: 0 - 15 pounds

Working Conditions

• Wet or humid: Never
• Working near or on moving mechanical parts: Never
• Working near or on heavy machinery: Never
• Working in high places: Never
• Exposed to fumes or airborne particles: Never
• Frequency of working in outdoor weather conditions: Never
• Work with electricity: Never
• Loud noise conditions: Never

LUMA Energy is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, military status, disability, or any other characteristic protected by federal or local laws.