Contract Closeout Specialist

INCATech - Innovative Computing & Applied Technology; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401K

Paid Time Off

Life Insurance

Job summary

INCATech - Innovative Computing & Applied Technology in Washington, DC is seeking a Contract Closeout Specialist to provide acquisition and contract administration support for federal customers. The role requires an active Top Secret clearance and involves supporting contract closeout operations, managing funds recovery efforts, and ensuring compliance with federal regulations.

Ideal candidates will possess a Bachelor's degree and experience with various contract types. Additional preferences include prior defense or intelligence community experience and related acquisition certifications. A competitive benefits package is offered.

Qualifications

• Active Top Secret (TS) security clearance.
• Experience supporting federal contract closeout activities.
• Working knowledge of FAR and DFARS.

Responsibilities

• Provide acquisition support for contract closeout administration.
• Assist with closing out contracts per FAR and DFARS.
• Prepare complete closeout packages for CO review.

Skills

Attention to detail

Written communication

Verbal communication

Management of multiple tasks

Education

Bachelor’s degree in business or related field

Job description

Overview

CONTRACT CLOSEOUT SPECIALIST (CONTINGENT UPON CONTRACT AWARD). Work location onsite in several locations supporting the DIA. Clearance: MUST HAVE an active Top Secret clearance. INCATech is seeking an experienced Contract Closeout Specialist to provide acquisition and contract administration support for a federal customer supporting complex defense and intelligence contracting activities. This position supports contract closeout operations, funds recovery efforts, and cradle-to-grave acquisition administration in accordance with applicable Federal Acquisition Regulations and agency policies. The successful candidate will work closely with Contracting Officers (COs), Contracting Officer’s Representatives (CORs), agency leadership, and financial management personnel to ensure timely, compliant, and audit-ready contract closeout execution across a diverse portfolio of contract types.

This position requires onsite support and an active Top Secret (TS) security clearance.

Responsibilities

• Provide acquisition support for contract closeout administration and funds recovery activities.
• Assist with closing out contracts in accordance with FAR, DFARS, and agency supplemental regulations.
• Perform cradle-to-grave closeout reviews and support activities for a variety of contract types, including: Firm-Fixed-Price (FFP), Cost-Reimbursement, Time-and-Materials (T&M), Labor-Hour (LH).
• Review contract files and documentation to ensure compliance with applicable acquisition regulations and closeout requirements.
• Prepare complete closeout packages, including: final vouchers, required forms and certifications, closeout statements, supporting documentation for CO review and signature.
• Resolve funding reconciliation issues.
• Coordinate with Contracting Officers, CORs, finance personnel, and Section Chiefs to obtain required approvals and signatures.
• Respond to internal and external inquiries related to contract closeout activities.
• Support audit readiness and documentation management efforts associated with contract administration and closeout.

Qualifications

• Active Top Secret (TS) security clearance.
• Bachelor’s degree in business, acquisition, finance, public administration, or related field.
• Demonstrated experience supporting federal contract closeout activities.
• Working knowledge of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS).
• Experience supporting multiple contract types, including FFP, Cost-Reimbursement, T&M, and Labor-Hour contracts.
• Strong attention to detail and ability to manage multiple closeout actions simultaneously.
• Excellent written and verbal communication skills.
• Ability to work effectively with Government stakeholders in a fast-paced acquisition environment.

Preferred

• Prior experience supporting defense or intelligence community acquisition organizations.
• Experience with contract funds reconciliation and financial closeout activities.
• Familiarity with procurement and contract writing systems used in federal environments.
• DAWIA, FAC-C, NCMA, or related acquisition certification preferred.

About INCATech LLC

INCATech is an award-winning small business with over 14 years of experience supporting the US Government. We provide both Professional Services as well as Transformational Software Solutions for our customers. Our deep technical expertise includes Geospatial Information Systems, Enterprise Data Management, User-Centered Design, Cloud & Platform Services, and a wide range of Acquisition Support Services. Our culture focuses on empowering staff and customers to achieve mission success and career advancement.

Benefits

INCATech offers a competitive comprehensive benefits package. Our benefits include Health, Dental, Vision, 401K, Paid Time Off, Life Insurance, and more.

INCATech is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.