On-Site Contract & Budget Administrator

James Madison University; Harrisonburg, Staunton, Waynesboro (VA, VA, VA); On-site; USD 65,000 - 90,000; Full time

Job summary

James Madison University is seeking a detail-oriented professional to oversee contract administration for VIVA and university contracts. The role includes managing the contract lifecycle, purchase orders, and budget reconciliation to ensure compliance with university procedures and Virginia procurement requirements.

The position focuses on financial stewardship, working with consortium members, vendors, and state agencies to support procurement, reporting, and regulatory compliance.

Qualifications

• Knowledge of budgeting, financial management, accounting, and reconciliation processes.
• Knowledge of public procurement principles, practices, terminology, and contract administration.
• Experience reviewing, interpreting, and administering contracts, including ensuring compliance with applicable policies and procedures.
• Strong analytical and problem-solving skills with the ability to evaluate information, identify issues, and develop effective solutions.

Responsibilities

• Oversee administration of VIVA and university contracts, ensuring compliance with policies and procurement regulations.
• Manage contract lifecycle activities including reviews, renewals, amendments, expirations, documentation, and records management.
• Support procurement processes for contract establishment, renewal, termination, and purchase orders.
• Administer and reconcile VIVA's annual budget, including allocations, expenditures, reimbursements, invoicing, and financial reporting.

Skills

Contract management

Budget reconciliation

Procurement regulations

Vendor relations

Cross-functional collaboration

Documentation & records management

Audits & regulatory compliance

ERP/Finance systems

Microsoft Excel

Attention to detail

Tools

PeopleSoft Finance

eVA

Cobblestone

Consortia Manager

Job description

James Madison University is seeking a detail-oriented professional to oversee contract administration for VIVA and university contracts. The role includes managing the contract lifecycle, purchase orders, and budget reconciliation to ensure compliance with university procedures and Virginia procurement requirements.

The position focuses on financial stewardship, working with consortium members, vendors, and state agencies to support procurement, reporting, and regulatory compliance.