Student Financial Data & Operations Assistant

James Madison University; Harrisonburg (VA); On-site; USD 21,000 - 25,000; Part time

Job summary

James Madison University is hiring a Student Financial, Data & Operational Support Assistant for Academic Affairs. This part-time position supports budget management, data analysis and electronic workflows within the Academic Affairs unit, with a focus on Excel-based financial tracking and Power BI reporting.

The role offers hands-on experience in budgeting, data cleaning and process improvement in a higher education setting, reporting to the Provost Sr VP Academic Affairs.

Qualifications

• Current JMU student in good academic standing.
• Strong attention to detail and organizational skills.
• Ability to work with numerical data accurately and responsibly.
• Proficiency with Microsoft Excel (basic formulas, formatting and data organization).
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgement.

Responsibilities

• Budget & Financial Support - assist w/ budget tracking, monitoring and reconciliation activities; support preparation of financial summaries, budget variance reports and periodic fiscal updates; maintain and update budget worksheets using Excel and/or other approved tools; help ensure accuracy and consistency of fiscal data across multiple funding sources
• Spreadsheet Development & Data Analysis - develop, update and maintain spreadsheets to support analysis, projections and reporting; assist with cleaning and organizing financial and operational data; apply formulas and pivot tables and data validation techniques to ensure accuracy and usability
• Power BI & Reporting Support - support AA Power BI dashboards by assisting with data preparation, validation and documentation; help refresh reports, verify outputs and flag data quality issues for review; assist in producing summary visuals and tables for leadership review
• Adobe Sign & Electronic Workflow Support - Assist in building, maintaining and monitoring workflows for AA documents (fiscal approvals, agreements, routine forms)
• Electronic File Storage & Records Management - Organize, name and maintain electronic files in accordance with university and divisional standards; assist with migrating legacy documents to approved electronic storage locations; support consistent file retention, accessibility and version control practices
• General Administrative & Project Support - Provide ad hoc analytical and administrative support for AA projects as assigned; assist in documenting processes, developing reference materials and improving operational workflows; maintain confidentiality when working with sensitive financial and personnel-related information
• Various Operational Support - manage and organize lost and found inventory ensuring items are properly documented, stored and returned if possible; assist with maintenance and organization of AA Hub/SharePoint site including reviewing content for accuracy and updating as directed and departmental procedure manuals by updating documentation and ensuring current processes are accurately reflected; organize and monitor office supply inventory; assist with mail distribution and package tracking; maintain copier/printer supply inventory

Skills

Detail oriented

Organizational skills

Numerical data handling

Microsoft Excel

Communication skills

Confidentiality

Tools

Microsoft Excel

Job description

James Madison University is hiring a Student Financial, Data & Operational Support Assistant for Academic Affairs. This part-time position supports budget management, data analysis and electronic workflows within the Academic Affairs unit, with a focus on Excel-based financial tracking and Power BI reporting.

The role offers hands-on experience in budgeting, data cleaning and process improvement in a higher education setting, reporting to the Provost Sr VP Academic Affairs.