Arts Venue Contracts & Building Coordinator

James Madison University; Harrisonburg (VA); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement benefits

Tuition waiver

Job summary

James Madison University is seeking a Contract and Building Coordinator for the Forbes Center for the Performing Arts. You will manage artist contracts and oversee facilities, access, and fixed assets to support CVPA and the Forbes Center's mission.

The role involves drafting agreements, coordinating with Procurement and Legal Affairs, managing budgets, and ensuring compliance with state standards. Occasional evenings/weekends may be required to align with performance schedules.

Qualifications

• Experience coordinating contracts, agreements, or complex administrative workflows.
• Strong project management, workflow tracking, and document control skills.
• Ability to interpret and apply policy, follow procedures, and maintain confidentiality.
• Excellent interpersonal, written, and verbal communication with diverse stakeholders.
• Proficiency with office productivity software and ability to learn JMU systems (HRMS/PeopleSoft, facilities work-order tools).
• Ability to manage detailed documentation accurately.
• Willingness to work evenings and weekends as needed.

Responsibilities

• Draft, route, and track artist agreements, addenda, and riders based on Director-approved deal memos.
• Collaborate with University Procurement and Legal Affairs to ensure compliance with JMU, Commonwealth of Virginia, and legal standards.
• Maintain contract templates, records, and tracking logs; archive executed documents in accordance with records policy.
• Coordinate budget/fee data, W-9 and insurance requirements, and payment schedules with the CVPA Business Office.
• Coordinate travel-related responsibilities between the Forbes Center and performing artists, including managing execution of rider responsibilities when artists are on-site.
• Serve as the Forbes Center's primary Building Manager; submit and track work orders, and coordinate repairs and preventive maintenance with Facilities Management.
• Manage key and card access; maintain door schedules; document approvals and access logs.
• Serve as Fixed Assets Coordinator for the Forbes Center; maintain accurate inventories and coordinate annual certifications.
• Support planning and execution of maintenance upgrades, safety inspections, and lifecycle replacements in performance and public spaces.
• Provide responsive, service-oriented support to artists, agents, faculty, staff, students, and campus partners.
• Maintain clear communication channels with the Director, CVPA staff, University Procurement, Facilities Management, and Safety/Risk offices.
• Contribute to continuous improvement of contracting and facility processes; document procedures and share best practices.

Skills

Contract coordination

Project management

Documentation control

Policy interpretation

Communication skills

Office software

JMU systems

Attention to detail

Evening/weekend availability

Tools

HRMS/PeopleSoft

Facilities work-order tools

Job description

James Madison University is seeking a Contract and Building Coordinator for the Forbes Center for the Performing Arts. You will manage artist contracts and oversee facilities, access, and fixed assets to support CVPA and the Forbes Center's mission.

The role involves drafting agreements, coordinating with Procurement and Legal Affairs, managing budgets, and ensuring compliance with state standards. Occasional evenings/weekends may be required to align with performance schedules.