Performing Arts Contracts & Facilities Coordinator

JMU Careers; Harrisonburg (VA); On-site; USD 40,000 - 45,000; Full time

Job summary

James Madison University in Harrisonburg, VA, seeks a full-time Contract and Building Coordinator for the Forbes Center for the Performing Arts. The role manages artist contracts, building operations, and asset stewardship to support the CVPA's mission.

The successful candidate will translate director-approved deal memos into compliant agreements, oversee contract workflows, and coordinate facilities services, access, and maintenance with cross‑functional teams.

Qualifications

• Experience coordinating contracts, agreements, or complex administrative workflows.
• Skill in project management, workflow tracking, and document control.
• Ability to interpret and apply policy, follow procedures, and maintain confidentiality.
• Excellent interpersonal, written, and verbal communication skills, with the ability to work effectively with a wide variety of stakeholders, including students, faculty, staff, and university partners.
• Proficiency with office productivity software and databases, and the ability to learn JMU systems (e.g., HRMS/PeopleSoft, facilities work-order tools).

Responsibilities

• Draft, route, and track artist agreements, addenda, and riders based on Director-approved deal memos.
• Collaborate with University Procurement and Legal Affairs to ensure compliance with JMU, Commonwealth of Virginia, and legal standards.
• Maintain contract templates, records, and tracking logs; archive executed documents in accordance with records policy.
• Coordinate budget/fee data, W-9 and insurance requirements, and payment schedules with the CVPA Business Office.
• Coordinate travel-related responsibilities between the Forbes Center and performing artists, including managing execution of rider responsibilities when artists are on-site.
• Serve as the Forbes Center's primary Building Manager; submit and track work orders, and coordinate repairs and preventive maintenance with Facilities Management.
• Manage key and card access; maintain door schedules; document approvals and access logs.
• Serve as Fixed Assets Coordinator for the Forbes Center; maintain accurate inventories and coordinate annual certifications.
• Support planning and execution of maintenance upgrades, safety inspections, and lifecycle replacements in performance and public spaces.
• Provide responsive, service-oriented support to artists, agents, faculty, staff, students, and campus partners.
• Maintain clear communication channels with the Director, CVPA staff, University Procurement, Facilities Management, and Safety/Risk offices.
• Contribute to continuous improvement of contracting and facility processes; document procedures and share best practices.

Skills

Contract coordination

Project management

Documentation

Communication

Confidentiality

Job description

James Madison University in Harrisonburg, VA, seeks a full-time Contract and Building Coordinator for the Forbes Center for the Performing Arts. The role manages artist contracts, building operations, and asset stewardship to support the CVPA's mission.

The successful candidate will translate director-approved deal memos into compliant agreements, oversee contract workflows, and coordinate facilities services, access, and maintenance with cross‑functional teams.