Contract and Insurance Administrator

Sol é Construction Partners, LLC; Gibsonton (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) with employer match

Health, dental, and vision insurance

PTO and holidays

Job summary

Sole Construction Partners in Florida is seeking an experienced Construction and Insurance Administrator to support contracts, insurance compliance, and project documentation. You’ll collaborate with project teams to keep contracts current and risks managed.

You’ll draft and review contracts, track insurance certificates (COIs), coordinate with brokers and subcontractors, and prepare reports to inform leadership. A proactive communicator who thrives in a team is essential for success.

Qualifications

• Bachelor's degree in Business, Construction Management, Paralegal Studies or related field preferred.
• 5+ years of experience in construction administration, contract management, or insurance compliance.
• Knowledge of construction contract types (e.g., residential building, AIA, lump sum, GMP, cost-plus).
• Familiarity with insurance requirements for construction projects (GL, WC, Auto, Umbrella).
• Proficiency in Microsoft Office; experience with Procore/Viewpoint or similar software a plus.

Responsibilities

• Draft, review, and process construction contracts, subcontracts, purchase orders, and change orders.
• Maintain contract logs, documentation, and tracking systems; monitor key dates and milestones.
• Track COIs, endorsements, and waivers; ensure insurance compliance per contracts and project specs.

Skills

Adaptable

Team player

Excellent communicator

Problem solver

Leadership

Education

Bachelor's degree in Business or related field

Tools

Procore

Viewpoint

Job description

Are you a team player who thrives on learning, growth, and collaboration? Sole Construction Partners’ culture is unique, and we’re seeking an As Construction and Insurance Administrator who tackles challenges with optimism, goes above and beyond for clients and colleagues, and proactively solves problems. If you’re an excellent communicator who builds strong relationships and leads by example, we’d love to have you on our team.

Why Join Us? Sole Construction Partners provides shared services such as HR, finance, IT, and operations support to affiliated construction companies, including Leola Construction, Shell Force Construction, United Drywall & Contracting, JB&B Drywall and Dueall Construction. We are a leading force in Florida’s construction industry, built on family values and dedication to excellence, with core values of integrity, innovation, client focus, teamwork, and precision. As part of our team, you'll contribute to efficient operations and high-quality projects while growing in a supportive environment that values attitude, innovation, and client success.

Responsibilities and Requirements

Here’s the work you get to do:

Contracts Administration

• Draft, review, and process construction contracts, subcontracts, purchase orders, and change orders.
• Maintain accurate contract logs, documentation, and tracking systems.
• Monitor key contract dates (e.g., expiration, renewal, deliverables, liquidated damages, and other milestones).
• Coordinate contract execution and distribution to internal teams and subcontractors.
• Assist with pre-qualification of subcontractors and vendors, collecting necessary compliance documentation and making sure they meet the minimum standards set forth by the company.

Insurance Compliance

• Track and verify subcontractor and vendor insurance certificates (COIs), endorsements, and waivers.
• Ensure all parties meet insurance requirements as specified in contracts and project specs.
• Maintain current insurance records and manage expiration tracking with automated alerts or calendars.
• Work with insurance brokers and subcontractors to resolve deficiencies or lapses in coverage.
• Support risk management efforts by reporting non-compliance and ensuring corrective actions are taken, working with the field as necessary.

Administrative Support

• Maintain organized electronic and physical files for contracts, insurance, and related documents.
• Support project teams with documentation requests, insurance questions, and contract coordination.
• Assist with audits and provide necessary documentation to internal/external stakeholders.
• Prepare reports and summaries related to contract status, insurance compliance, and risk exposure.

Here’s the kind of person who will be amazing in this job

• You’re adaptable, learning excites you, and you embrace change and growth.
• You thrive in team settings, supporting your teammates.
• You tackle challenges with positivity, optimism, and people say you thrive under pressure.
• You go the extra mile for clients and prioritize customer satisfaction.
• You solve problems before they become obstacles.
• You’re an excellent communicator, your words inspire and clarify, fostering strong relationships.
• You inspire others through leadership and lead by example.

Position Requirements

• Bachelor’s degree in Business, Construction Management, Paralegal Studies, or a related field preferred.
• 5+ years of experience in construction administration, contract management, or insurance compliance.
• Knowledge of construction contract types (e.g., residential building, AIA, lump sum, GMP, cost-plus).
• Familiarity with insurance requirements for construction projects (e.g., GL, WC, Auto, Umbrella).
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with Procore, Viewpoint, or similar software is a plus.
• Strong organizational skills, attention to detail, and the ability to work independently while being a collaborative team player.

Benefits

• Our Company offers a competitive 401(k) retirement plan with employer matching, alongside comprehensive medical, dental, and vision insurance plans to support your health and wellbeing.
• You’ll receive generous paid time off that includes PTO, floating holidays, and company paid holidays, allowing you to maintain a healthy work-life balance.