Contract Administrator IV - IT Purchasing Specialist

Owais Construction Group; Los Angeles (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

Los Angeles Community College District is seeking an experienced IT Purchasing Specialist to plan, administer, and report IT procurement for the LACCD Bond Program.

Reporting to the Director of Contracts, you will coordinate with stakeholders, ensure compliance with policies, and manage the entire process from solicitation to contract execution, including board actions.

Qualifications

• Minimum of 10 years of relevant experience.
• Bachelor's Degree (4 additional years of experience can be substituted)
• Familiarity with software licensing models (SaaS, subscription, perpetual) and related hardware
• Experience negotiating pricing and terms specific to IT goods and services contracting
• Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
• Ability to exercise judgment and discretion and to set priorities and manage competing demands
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
• Excellent communications skills, both written and verbal
• Ability to work in a fast-paced environment

Responsibilities

• Work under the Director of Contracts to plan, administer, and report IT purchasing for the LACCD Bond Program.
• Plan for a variety of IT purchasing needs of the Bond Program.
• Coordinate with all stakeholders and provide strategic recommendations for IT purchasing solutions.
• Ensure compliance with all legal requirements and LACCD policies/procedures.
• Administer procurement from solicitation to contract execution, including board actions.
• Support project management staff through quotes, compliance reviews, approvals, and PO issuance.
• Monitor IT purchasing contracts, POs, solicitations and reporting.
• Utilize SAP, Proliance, and Trimble Unity Construct, and other internal systems.
• Coordinate with FCCC, DGS, and other public agencies to maximize external contracts.
• Handle multiple concurrent procurement processes within the PMO Office.

Skills

Microsoft Excel

Microsoft Word

Familiarity with software licensing

Negotiation skills

Procurement planning

Communication

Education

Bachelor's Degree

Tools

SAP

Adobe Acrobat

Microsoft Access

Job description

Benefits:

• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Position Description:

• Working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist that will be expected to provide planning, strategic recommendations, administration, and reporting for a variety of IT purchasing needs in support of the LACCD Bond Program.
• Planning for a variety of IT related purchasing needs of the Bond Program.
• Effective coordination and communication with all stakeholders.
• Strategic recommendations for IT purchasing solutions and best practices.
• Compliance will all applicable legal requirements and LACCD policies/procedures.
• Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
• Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.
• Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.
• Utilizing the District's ERP (currently SAP), the Bond Program’s Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.
• Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize LACCD's use of external contracts that specifically beneficial for IT purchasing needs.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.
• Any other tasks as needed under the direction of the Director of Contracts.

Minimum Required Qualifications:

• Minimum of 10 years of relevant experience
• Bachelor's Degree (4 additional years of experience can be substituted)
• Familiarity with software licensing models (SaaS, subscription, perpetual) and related hardware
• Experience negotiating pricing and terms specific to IT goods and services contracting
• Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
• Ability to exercise judgment and discretion and to set priorities and manage competing demands
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
• Excellent communications skills, both written and verbal
• Ability to work in a fast-paced environment

Preferred Qualifications:

• Experience with procurement subject to California Public Contract Codes
• Experience with electronic bidding platforms, specifically PlanetBids
• Knowledge of California Higher Education Codes
• Knowledge of California Community College Codes