Contract Administrator - Construction

Okie Staffing; Tulsa (OK); On-site; USD 32,000 - 34,000; Full time

Job summary

Okie Staffing in Tulsa, OK is seeking a detail-oriented Contract Administrator to support construction operations. This role coordinates contracts, bid packages, permits, billing, and project documentation, serving as a liaison between estimating and accounting to move projects from bid to completion.

The position is full-time, in person, with a temp-to-hire path and benefits upon permanent hire. Ideal candidates have 5+ years in construction, strong Excel/Project skills, and solid

Qualifications

• High school diploma or equivalent required.
• Minimum of five (5) years of verifiable construction industry experience.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with Microsoft Project and Vista by Viewpoint is a plus.
• Accounting software experience is preferred.
• Strong computer skills with the ability to quickly learn new software.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple projects and consistently meet deadlines.
• Positive attitude, strong work ethic, and willingness to learn.
• Ability to work independently while collaborating effectively with a team.

Responsibilities

• Assemble and prepare bid packages, including bid bonds, affidavits, and prequalification documents.
• Assist estimators with bid preparation, subcontract administration, and project documentation.
• Prepare and process contracts for execution.
• Obtain required permits, obtained by our client, and process applicable ODOT and municipal documentation.
• Process change orders and maintain accurate project records.
• Coordinate monthly billing for general contractors and project owners.
• Track subcontractor billing, payments, and lien waivers.
• Serve as a liaison between the estimating and accounting departments.
• Maintain organized project files and ensure documentation is completed accurately and on time.
• Provide administrative support to estimators and management as needed.

Skills

Attention to detail

Verbal and written communication

Time management

Team collaboration

Education

High school diploma

Tools

Microsoft Office Suite

Microsoft Project

Vista by Viewpoint

Accounting software

Job description

We are seeking a detail-oriented Contract Administrator to support our client's construction operations by coordinating contracts, bid packages, permits, billing, and project documentation. This position serves as a key liaison between the estimating and accounting departments, ensuring projects move efficiently from bid through completion. The ideal candidate has a construction background, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

• Pay:$23 - $25 per hour (Based on Experience)
• Full-time
• In person

Key Responsibilities

• Assemble and prepare bid packages, including bid bonds, affidavits, and prequalification documents.
• Assist estimators with bid preparation, subcontract administration, and project documentation.
• Prepare and process contracts for execution.
• Obtain required permits, obtained by our client, and process applicable ODOT and municipal documentation.
• Process change orders and maintain accurate project records.
• Coordinate monthly billing for general contractors and project owners.
• Track subcontractor billing, payments, and lien waivers.
• Serve as a liaison between the estimating and accounting departments.
• Maintain organized project files and ensure documentation is completed accurately and on time.
• Provide administrative support to estimators and management as needed.

• High school diploma or equivalent required.
• Minimum of five (5) years of verifiable construction industry experience.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with Microsoft Project and Vista by Viewpoint is a plus.
• Accounting software experience is preferred.
• Strong computer skills with the ability to quickly learn new software.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple projects and consistently meet deadlines.
• Positive attitude, strong work ethic, and willingness to learn.
• Ability to work independently while collaborating effectively with a team.

This is atemp-to-hireposition with the opportunity to become a full-time employee and receive additional benefits upon permanent hire.