Contract Administrator

EOI Space (Earth Observant, Inc.); Wisconsin; On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401K

Unlimited PTO

12 paid holidays

Parental leave

Job summary

EOI Space is seeking a Contract Administrator to support contracting and compliance functions for a fast-paced, growth-focused team headquartered in Lafayette, CO. This onsite role handles contracts, NDAs, MSAs, SOWs, and vendor agreements while maintaining documentation and supporting audits.

Ideal candidates have 2–5 years in related roles, strong organizational and communication skills, and familiarity with MS Office; ITAR and regulatory knowledge is a plus.

Qualifications

• 2-5 years of experience in contract administration, contract coordination, vendor management, legal or procurement support, compliance administration, project coordination, or a related field.
• Bachelor’s degree or equivalent experience in a related field.
• Experience with government contracts, aerospace, defense, or technology organizations is a plus.
• Familiarity with ITAR, EAR, FAR, and DFARS regulations.

Responsibilities

• Support the preparation, review, routing, execution, and administration of contracts, subcontracts, NDAs, MSAs, SOWs, consulting agreements, vendor agreements, and customer agreements.
• Maintain contract files, databases, trackers, and document repositories to ensure accurate, organized records.
• Coordinate contract review and approval workflows across legal, finance, engineering, procurement, and leadership teams.
• Assist with compliance audits and regulatory documentation, and coordinate with the Senior Contracts Manager.
• Coordinate signatures, document distribution, and filing of fully executed agreements.
• Support vendor onboarding by collecting and maintaining required contractual documentation.

Skills

Organizational skills

Attention to detail

Communication skills

MS Office proficiency

Cross-functional collaboration

Time management

Education

Bachelor’s degree in Business Administration, Legal Studies, Finance, Public Administration, or related field

Tools

SharePoint

ERP systems

Contract management systems

Job description

Contract Administrator

Who we are:

EOI Space specializes in developing and deploying a network of satellites in Very Low Earth Orbit (VLEO) to provide ultra-high-resolution Earth imagery. We aim to delivertimelyand actionable data for commercial and defense applications.We are on our way to achieving many industry firsts. This demands an ambitious team that revels in leaning into challenges, getting hands-on, and working together.

EOI Space is growing quickly and looking for a Contract Administrator to support our contracting and compliance functions. Reporting to the Senior Contracts Manager, this role works closely with cross-functional teams to keep contracts accurately tracked, documented, processed, andmaintainedthroughout their lifecycleand to support the consistent execution of established contracting and compliance processes. The ideal candidate is highly organized, detail-oriented,proactive,and thrives in a fast-paced environment where priorities evolve quickly.The successful candidate will have strong follow-through, sound judgement, and the ability toidentifyissues that should be escalated to the SeniorContractsManager.

What you will do:

The Contract Administrator supportsthe Senior Contracts Manager inthe preparation, administration, and management of contracts, subcontracts, non-disclosure agreements, master service agreements, statements of work, consulting agreements, vendor agreements, and customer contracts. This rolemaintainscontractand compliancerecords, coordinates reviews and approvals, tracks deliverables and contractual obligations, and ensures documentation is complete,accurate,andorganized.The Contract Administratorwill also provide administrative support for compliance, regulatory, and corporate governance activities managed by the Senior Contracts Manager.

This roleis responsible forhelping ensure established contracting and compliance procedures, templates,approval requirements, and recordkeeping processes areconsistentlyfollowedacross the organization.This role plays an important part in supporting anefficientand well-organized contracting function as EOI Space continues to grow.

Responsibilities:

• Support the preparation, review, routing, execution, and administration of contracts, subcontracts, NDAs, MSAs, SOWs, consulting agreements, vendor agreements, and customer agreements.

• Prepare, route, and track non-disclosure agreements (NDAs) and other routine agreementsusing establishedtemplates, playbooksand standard terms;identifydeviations or non-standard provisionsand escalate them to the Senior Contracts Manager asappropriate.

• Maintain contract files, databases, trackers, and document repositories to ensureaccurate, organized, and up-to-date records.

• Track contractexpirationdates, renewal and termination deadlines, notices,reporting requirements, payment milestones, and other contractual obligations and communicate upcoming requirements toappropriate stakeholders.

• Coordinate contract review and approval workflows across legal, finance, engineering, procurement, and leadership teams.

• Assistwith compliance (company policy, customer requirements, and government regulations), audits, and data requests, and coordinate withtheSenior Contract Manager.

• Support export compliance administration and recordkeeping, includingconducting andmaintainingscreening records, authorizations, training records, and other documentation associated withexportcompliance.

• Assistwith regulatory and corporate governance administration bymaintainingrecords, tracking deadlines, organizing supporting documentation, and coordinating required signatures, approvals, or submissions at the direction of the Senior Contracts Manager.

• Coordinate signatures, document distribution, and filing of fully executed agreements.

• Assistwith preparation and administration of amendments, notices, certifications, representations, contract summaries, and other routine contract-related documentation.

• Support vendor and supplier onboarding by collecting andmaintainingrequired contractual and compliance documentation.

• Support the consistent application ofestablished contracting and compliance procedures, templates, approval workflows, checklists, and recordkeeping requirements;identifygaps,recurring issues, or opportunities for improvement andraise them withthe Senior Contracts Manager.

• Respond to routine internal questionsregardingcontracting processes, documentation requirements, and agreement status, escalating substantive contractual, legal, regulatory, or compliance matters to the Senior Contracts Manager.

• Provide organizational and administrative support to the Senior Contracts Manageracross contracting, compliance, regulatory, corporate governance, and related activitiesas needed.

Required Qualifications:

• 2-5 years of experience in contract administration, contract coordination, vendor management, legal or procurement support, compliance administration, project coordination, or a related field.

• Strong organizational skills with exceptional attention to detail and follow-through.

• Ability to manage multiple priorities, deadlines, and stakeholders simultaneously.

• Ability to work effectively within established procedures and approval requirements, exercise sound judgment on routine matters, and recognize when an issue or exception requires escalation.

• Strong written and verbal communication skills.

• Proficiencywith Microsoft Office applications, particularly Excel, Word, and Outlook.

• Ability tomaintainconfidentiality and handle sensitive information appropriately.

• Ability to work effectively with cross-functional teams in a collaborative, fast-paced environment.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Legal Studies, Finance, Public Administration, or a related field; equivalent experience may be considered.

• Experience with vendor or supplier management.

• Experience administering commercial agreements, NDAs, SOWs, consulting agreements, or vendor agreements.

• Experience supporting government contracts, aerospace, defense, or technology organizations.

• Familiarity with ITAR, EAR, FAR, and DFARS regulations.

• Experience supporting audits, compliance programs, or regulatory documentation.

• Experience with SharePoint, ERP systems, contract management systems, or other document-management and workflow tools.

• Experience supporting corporate governance, legal operations, or corporate recordkeeping is a plus.

Compensation:

The salary range for this role is $80,000-$100,000 per year, depending on previous experience. Pay ranges are determined by role, level, location, and alignment with market data. Individual pay will be determined on a case-by-case basis and may vary based on the following considerations: interviews and an assessment of several factors that are unique to each candidate, job-related skills, relevant education and experience, certifications, abilities of the candidate, and internal equity.

Work Location:

This is a full-time onsite position based in Lafayette, CO.

Benefits:

The health and safety of our employees and their families come first. In addition to competitive pay and equity, we offer medical, dental, vision, disability and life insurance coverage, unlimited paid time off, 12 paid holidays, parental leave, and 401K. The Company reserves the right to modify or change these benefits at any time.

The duties and responsibilities of this role are subject to change based on business needs.