Contract Administrator

The Ascendancy Group; Virginia Beach (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

The Ascendancy Group seeks an entry-level Contract Administrator to support the full lifecycle of prime and subcontract administration for federal awards. You will review agreements, assist with NDAs, task orders, and modifications, and help ensure FAR/DFARS compliance.

You will collaborate with Accounting/Finance, PMO Operations, and Business Development, coordinate subcontract onboarding, maintain files, and assist with pricing data. A SECRET clearance is required or eligible.

Qualifications

• Bachelor’s degree in a related field is required.
• 0-2+ years of government contracting, procurement, pricing, or subcontract administration (internships welcome).
• Basic understanding of FAR, DFARS, and federal contract types (FFP, T&M, CP).
• Strong organizational skills and attention to detail; ability to read and interpret contract language.

Responsibilities

• Review prime contract awards, modifications, and related docs to identify obligations, deliverables, flowdowns, and compliance requirements.
• Assist with creation, review, and processing of subcontract agreements, NDAs, task orders, and modifications.
• Support subcontractor onboarding by collecting required documents and ensuring FAR/DFARS compliance.
• Track subcontractor funding, deliverables, performance periods, and modifications; inform program managers and subcontractors of updates.
• Maintain complete and organized subcontract files, including approvals, correspondence, and audit documentation.
• Prepare and update contract summaries, deliverable calendars, funding logs, and other tools for internal teams.
• Review RFP/RFQ docs and assist with compliance matrices, data calls, and coordination with subcontractors for quotes or inputs.
• Support pricing team by assisting data collection, validating subcontractor cost inputs, and ensuring pricing package accuracy.
• Coordinate with program managers, finance, capture, engineering, and subcontractors to support contract execution throughout the lifecycle.
• Track modifications, monitor deadlines, and support contract closeout activities.
• Help maintain historical pricing and subcontracting data for future proposals.
• Participate in internal reviews and audits related to contract and subcontract compliance.

Skills

Detail-oriented

Verbal communication

Written communication

Collaboration

Education

Bachelor’s degree in Business, Accounting, Finance, Economics, Data Science, Contracts, or related field

Tools

Microsoft Excel

Microsoft Office

Job description

Description

As a Contract Administrator you will supports the full lifecycle of contract and subcontract administration for our federal prime awards. This entry-level role helps manage subcontractors, reviews subcontract agreements and modifications, tracks and interprets prime contract awards, and ensures compliance with applicable FAR/DFARS clauses and company policies. The ideal candidate is detail-oriented, collaborative with Accounting/Finance, PMO Operations, and Business Development that is eager to learn the mechanics of GovCon contracting.

Security Requirement:

• The ability to obtain and maintain a SECRET clearance.

Roles and Responsibilities:

• Support the review and administration of prime contract awards, modifications, and associated documentation to identify obligations, deliverables, flow downs, and compliance requirements.
• Assist with the creation, review, and processing of subcontract agreements, NDAs, task orders, and subcontract modifications.
• Support subcontractor onboarding by collecting required documents, ensuring compliance with FAR/DFARS requirements, and maintaining accurate subcontract files.
• Track subcontractor funding, deliverables, performance periods, and modifications; communicate updates to program managers and subcontractors as needed.
• Maintain complete and organized, subcontract files, including approvals, correspondence, and audit documentation.
• Prepare and update contract summaries, deliverable calendars, funding logs, and other tools that help internal teams understand award requirements.
• Review RFP/RFQ documentation and assist with compliance matrices, data calls, and coordination with subcontractors for quotes or proposal inputs.
• Support the pricing team by assisting with data collection, validating subcontractor cost inputs, preparing components of cost or BOE documentation, and ensuring pricing package accuracy.
• Coordinate closely with program managers, finance, capture, engineering, and subcontractors to support smooth contract execution throughout the contract lifecycle.
• Track modifications, monitor deliverables and reporting deadlines, and support contract closeout activities.
• Help maintain historical pricing and subcontracting data for future proposal efforts and internal analysis.
• Participate in internal reviews, audits, and readiness activities related to contract and subcontract compliance.

Requirements

• Bachelor’s degree in Business, Accounting, Finance, Economics, Data Science, Contracts, or related field.
• 0-2+ years of experience in government contracting, procurement, pricing, or subcontract administration (internships welcome).
• Basic understanding of the FAR, DFARS, and federal contract types (FFP, T&M, CP).
• Strong organizational skills and attention to detail, with the ability to read and interpret contract language.
• Proficiency in Microsoft Excel (pivot tables, formulas preferred) and other Microsoft Office tools
• Excellent verbal and written communication skills.

The Ascendancy Group (TAG) was founded on and thrives based on relationships, reputation, and trust.

We are passionate about everything we do. One hundred percent of our government-focused teammates are former members of the Department of War or the Intelligence Community who still believe in supporting our nation.