Contract Administrator

The Ascendancy Group LTD; Virginia Beach (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Ascendancy Group LTD is hiring an entry‑level Contract Administrator to support the full lifecycle of contract and subcontract administration for federal prime awards in Virginia Beach. You will help manage subcontractors, review agreements, track prime awards, and ensure compliance with FAR/DFARS and company policies.

Ideal candidates are detail-oriented, collaborative with Accounting/Finance, PMO Operations, and Business Development, and eager to learn GovCon contracting mechanics.

Qualifications

• Bachelor’s degree in a related field or equivalent.
• 0–2+ years of government contracting, procurement, pricing, or subcontract administration (internships welcome).
• Basic understanding of FAR/DFARS and federal contract types (FFP, T&M, CP).
• Strong organizational skills and attention to detail; ability to read and interpret contract language.
• Proficiency in Microsoft Excel and other Office tools; excellent verbal and written communication.

Responsibilities

• Support review and administration of prime contract awards, modifications, and related docs to identify obligations, deliverables, flow downs, and compliance.
• Assist with creation, review, and processing of subcontract agreements, NDAs, task orders, and modifications.
• Support subcontractor onboarding by collecting required documents and maintaining accurate files.
• Track funding, deliverables, performance periods, and modifications; communicate updates to program managers and subcontractors.

Skills

Contract administration

Subcontract administration

Documentation management

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Excel

Office Suite

Job description

Description

As a Contract Administrator you will supports the full lifecycle of contract and subcontract administration for our federal prime awards. This entry-level role helps manage subcontractors, reviews subcontract agreements and modifications, tracks and interprets prime contract awards, and ensures compliance with applicable FAR/DFARS clauses and company policies. The ideal candidate is detail-oriented, collaborative with Accounting/Finance, PMO Operations, and Business Development that is eager to learn the mechanics of GovCon contracting.

Security Requirement:

• The ability to obtain and maintain a SECRET clearance.

Roles and Responsibilities:

• Support the review and administration of prime contract awards, modifications, and associated documentation to identify obligations, deliverables, flow downs, and compliance requirements.
• Assist with the creation, review, and processing of subcontract agreements, NDAs, task orders, and subcontract modifications.
• Support subcontractor onboarding by collecting required documents, ensuring compliance with FAR/DFARS requirements, and maintaining accurate subcontract files.
• Track subcontractor funding, deliverables, performance periods, and modifications; communicate updates to program managers and subcontractors as needed.
• Maintain complete and organized, subcontract files, including approvals, correspondence, and audit documentation.
• Prepare and update contract summaries, deliverable calendars, funding logs, and other tools that help internal teams understand award requirements.
• Review RFP/RFQ documentation and assist with compliance matrices, data calls, and coordination with subcontractors for quotes or proposal inputs.
• Support the pricing team by assisting with data collection, validating subcontractor cost inputs, preparing components of cost or BOE documentation, and ensuring pricing package accuracy.
• Coordinate closely with program managers, finance, capture, engineering, and subcontractors to support smooth contract execution throughout the contract lifecycle.
• Track modifications, monitor deliverables and reporting deadlines, and support contract closeout activities.
• Help maintain historical pricing and subcontracting data for future proposal efforts and internal analysis.
• Participate in internal reviews, audits, and readiness activities related to contract and subcontract compliance.

Requirements

• Bachelor’s degree in Business, Accounting, Finance, Economics, Data Science, Contracts, or related field.
• 0-2+ years of experience in government contracting, procurement, pricing, or subcontract administration (internships welcome).
• Basic understanding of the FAR, DFARS, and federal contract types (FFP, T&M, CP).
• Strong organizational skills and attention to detail, with the ability to read and interpret contract language.
• Proficiency in Microsoft Excel (pivot tables, formulas preferred) and other Microsoft Office tools
• Excellent verbal and written communication skills.

The Ascendancy Group (TAG) was founded on and thrives based on relationships, reputation, and trust.

We are passionate about everything we do. One hundred percent of our government-focused teammates are former members of the Department of War or the Intelligence Community who still believe in supporting our nation.