CONTRACT ADMINISTRATOR

TSAY FEDERAL CONTRACTING SERVICES LLC; Rio Rancho (NM); On-site; USD 60,000 - 70,000; Full time

Job summary

TSAY FEDERAL CONTRACTING SERVICES LLC is seeking a Contract Administrator to oversee the administration of contracts, coordinate with Directors of Operations, Project Managers and Contracting Officers, and ensure compliance with FARs and company policies.

You will manage contract changes, proposals, and subcontract activities, while maintaining ongoing communication with stakeholders to ensure timely and compliant contract execution throughout the life of each contract.

Qualifications

• High school diploma or GED required; degree preferred.
• Bachelor’s degree in Business Administration or related field desired.
• Minimum 3–5 years of contract administration experience with federal/state contracts.

Responsibilities

• Assist with proposal preparation, contract negotiations, and administration of contracting activities including project setup and maintenance.
• Interact with customer/government representatives and Project Managers to ensure compliance with applicable policies, procedures, and procurement regulations.
• Analyze and review contract requirements to determine contractual obligations and ensure terms are met and issues are resolved promptly.
• Communicate contract terms, obligations, and modifications to management and staff through briefs as modifications are issued.
• Manage contract changes, interpret requirements, obtain approvals, and coordinate equitable adjustment processes from inception to negotiation.
• Assist with identifying contract report requirements and ensure timely submittals.
• Assist with preparing and negotiating subcontracts; manage change orders and addenda; support project management with subcontract compliance issues.

Skills

Contract administration

Analytical thinking

Communication skills

Time management

Education

High School Diploma or GED

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Job DetailsJob Location: Rio Rancho, NM 87124Position Type: Full TimeSalary Range: $60,000.00 - $70,000.00 SalaryJob Shift: DayThis position is onsite in Rio Rancho, NM. Hybrid or remote work is not available for this position.

SUMMARY

This position is responsible for the administration of the company’s contracts. This includes working with the staff, Director of Operations, Project Managers and Contracting Officers to ensure a smooth transition into new contracts as well as continued excellent service throughout the life of the contract. Responsible for compliance of all FAR’s and company policies and standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist with proposal preparation, contract negotiations, and administration of contracting activities including project setup and maintenance.
• Interact with customer/government representatives and Project Managers to ensure compliance with all applicable policies, procedures, and procurement regulations.
• Analyzes and reviews contract requirements to determine contractual obligations and provides continual review and administration to ensure that all terms and conditions are met and that any problems are identified and resolved in a timely manner.
• Make necessary inquiries regarding contract terms and conditions, obligations and modifications and keep the program management staff, accounting staff and executive management apprised through contract briefs as Modifications are issued.
• Manages contracts changes to include the interpreting requirements of the contract, understanding the customers’ requests, obtain approval from management, and managing the process of generating the request for equitable adjustment from inception through customer negotiation and acceptance.
• Assist with identifying contractual report requirements and ensuring timely submittal.
• Assist with preparing and negotiating of subcontracts; manage change orders and addenda; and support project management with subcontract compliance issues.
• Assist with monitoring and following up on Contract issues, mods, invoice payments, etc.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• High School Diploma or equivalent GED.
• Bachelor’s Degree in Business Administration, Management, or related field desired
• Minimum of 3-5 years of extensive Contract Administration functional experience related to Federal and State contracts.
• Knowledge of the FAR is preferred.
• Proficient with Microsoft Office and general office equipment.
• A valid Driver’s License

COMMUNICATION SKILLS

Must have the ability to respond to common inquiries or complaints from customers, managers, and staff members. Ability to write reports. Must have the ability to effectively present information and respond to questions from groups of managers, customers, state and federal agencies, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discount interest, weights, commissions, proportions, percentages, area, circumference, and volume.

REASONING ABILITY

Must be able to read, analyze, and interpret contracts, technical procedures, or governmental regulations. Ability to define problems, collect data, establish facts, and draw valid conclusions. Must have strong strategic and analytical skills and sound business judgment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The employee is occasionally required to climb or balance, stoop, kneel, or crouch. The employee may occasionally be required to lift more than 25 pounds. The employee must have close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will work in an office environment. Some travel to project locations may be required as well as some evening, weekend, and holiday hours.

This position is onsite in Rio Rancho, NM. Hybrid or remote work is not available for this position.