Contract Administrator

The Structures Company, LLC; Irvine (CA); On-site; USD 129,000 - 160,000; Full time

Job summary

The Structures Company, LLC in Irvine, CA is seeking a Contract Administrator to report to the VP of Contracts and support customers in cradle-to-grave government contract management, ensuring compliance with policies and requirements. The role demands strong attention to detail, excellent written and verbal communication, and experience with FAR/DFARS, CPSR, and negotiations.

A Bachelor's degree is required, CPCM or equivalent certification is preferred, and up-to-date eligibility for U.S.

Qualifications

• Cradle-to-grave contract administration for US government contracts.
• Knowledge of FAR/DFARS and government contracting policies.
• Ability to draft terms and analyze negotiation positions.
• Coordinate communications with program managers and stakeholders.
• Support subcontracting, CPSR compliance, and documentation.
• Prepare and negotiate NDAs and teaming agreements; maintain records.

Responsibilities

• Cradle-to-grave contract administration for various government contract types.
• Maintain knowledge of FAR/DFARS and government contracting policies.
• Assess terms and conditions for negotiations.
• Disseminate contract status to internal stakeholders.
• Interact with program managers to resolve contractual issues.
• Support subcontracting per CPSR and purchasing policies.
• Manage subcontract sourcing, proposals, negotiations, awards, and execution.
• Assist bid/proposal reviews for compliance.
• Prepare, review, and negotiate NDAs and teaming agreements.
• Maintain contract records and performance documentation.
• Analyze subcontractor financials and technical docs for compliance.

Skills

Organization

Time management

Critical thinking

Written and verbal communication

Microsoft Office Suite

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

Job description

Position Summary

The Contract Administrator will report to the VP of Contracts and will support both internal and external customers in the day-to-day administration of company contract and subcontract agreements according to the company policies and procedures, legal requirements, and customer and contract specifications. The ideal candidate should be proficient in handling the planning, creation, and updating of contracts to meet program needs while minimizing company risk and liability. The ideal candidate will also have cradle-to-grave experience in administering federal government prime contracts and subcontracts. Strong written and verbal communication skills, attention to detail, critical thinking, and the ability to work proactively with minimal supervision in a fast-paced environment are essential.

Required Duties and Responsibilities:

• Cradle-to-grave contract administration process for cost-reimbursable, time and materials, and firm-fixed-price type contracts with the U.S. Government, Department of War covering research and development, operations and maintenance services
• Maintain comprehensive knowledge of government contracting policies, including the Federal Acquisition Regulations (FAR) and the Defense Federal Acquisition Regulations Supplement (DFARS)
• Assess and determine appropriate terms and conditions, including customer flow-down provisions, to prepare analysis for positions in negotiations
• Prepare and disseminate information to appropriate internal stakeholders regarding contract status
• Interact regularly with program managers to support and resolve contractual issues and ensure contract compliance
• Support program subcontracting needs, complying with both company and federal purchasing policies and requirements, including process and documentation in accordance with U.S. Government Contractor Purchasing System Review (CPSR)
• Manage subcontract sourcing, proposal evaluation, negotiation, award, and execution, administration
• Support bid and proposal preparation, leading the review and analysis of solicitations and request for proposals, ensuring compliance with company review and approval requirements
• Prepare, review, and negotiate non-disclosure and teaming agreements
• Maintain internal company contractual records and databases, as well as documentation related to established contracts and those in progress
• Analyze subcontractor financial reports and technical documents to ensure compliance with contractual obligations and schedule

Required Skills/Qualifications:

• Highly organized and detail-oriented, demonstrating strong time management and critical thinking skills with the ability to coordinate and prioritize multiple projects in a fast-paced environment
• Strong written and verbal communication skills for interactions with both internal and external customers
• Ability to work productively, both independently and as part of a team, to meet project objectives within designated timelines
• Prompt responsiveness to internal and external customer requests
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint)

Preferred Skills/Qualifications:

• 4-9 years of federal contract administration experience
• NCMA Certified Contracts Management Professional (CPCM) or equivalent certification
• Experience working within a government-approved purchasing system
• Experience in Microsoft Business Central ERP

Education:

• Bachelor's degree in business administration, or related field

Clearance Level Required: Secret - Ability to obtain and maintain a U.S. Government Secret security clearance, as required for the role.

Travel Required: Minimal, less than 10%

Working Conditions

The diversity of work conditions may range from an environment where there is little or no physical discomfort, such as a general office environment, to warehouse and other facilities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Must have the ability to stoop, stand, climb, occasionally lift a minimum of 25 lbs.
• Involves movement between departments, floors, and worksites to facilitate work.

Other Requirements

It is an essential requirement for the person in this role to have a legal right to work in the United States. Some positions may require Export Authorization and DoD Clearance.

Salary: $129,000-$160,000 annually

Salary depends on relevant work experience, education, training, essential skills, and/or other factors such as specialized or high-demand professions. In addition to the annual salary, the position will be eligible for an annual bonus. The pay range for this job level is a general guideline only and not a guarantee of salary or annual bonus.

Client provides for your overall health and financial wellness. Client offers a comprehensive healthcare benefits package. Base dental, vision, life, accident, disability, and other core benefits are fully covered by client. Client provides paid time off and paid holidays. Additionally, client offers a 401 (k) plan with an employer match and immediate vesting.