Contract Administrator

Helios HR; Irvine (CA); On-site; USD 129,000 - 160,000; Full time

Job summary

DZYNE Technologies, based in Irvine, California, is seeking a Contract Administrator to support cradle-to-grave government contracting activities. The role reports to the VP of Contracts and focuses on preparing, negotiating, and administering federal prime contracts and subcontracts with government partners.

The ideal candidate has 4–9 years of federal contract experience, knowledge of FAR/DFARS, and proficiency with Microsoft Business Central ERP.

Qualifications

• 4–9 years of federal contract administration experience.
• Familiarity with government contracting policies (FAR/DFARS).
• Bachelor's degree in business administration or related field.
• NCMA CPCM certification preferred.

Responsibilities

• Cradle-to-grave contract administration for US Government contracts (cost-reimbursable, T&M, firm-fixed).
• Maintain knowledge of FAR/DFARS and government purchasing systems.
• Prepare terms and conditions and support negotiations with customers.
• Communicate contract status to internal stakeholders and program managers.
• Support subcontracting needs and CPSR compliance.
• Review and negotiate NDAs and teaming agreements; maintain records.

Skills

Cradle-to-grave contracts

FAR/DFARS knowledge

Contract negotiations

Program coordination

Education

Bachelor's degree in business administration

NCMA CPCM certification

Tools

Microsoft Business Central ERP

Job description

Our Client at DZYNE Technologies is seeking a Contract Administrator in Irvine California.

DZYNE Technologies is leading the future of autonomous defense. Based in Irvine, California, we develop and manufacture advanced airborne and ground-based defense solutions deployed in over 50 countries. Backed by U.S. Government Programs of Record, our technologies are field-proven, scalable, and production-ready.

Position Summary

The Contract Administrator will report to the VP of Contracts and will support both internal and external customers in the day-to-day administration of company contract and subcontract agreements according to the company policies and procedures, legal requirements, and customer and contract specifications. The ideal candidate should be proficient in handling the planning, creation, and updating of contracts to meet program needs while minimizing company risk and liability. The ideal candidate will also have cradle-to-grave experience in administering federal government prime contracts and subcontracts. Strong written and verbal communication skills, attention to detail, critical thinking, and the ability to work proactively with minimal supervision in a fast-paced environment are essential.

Required Duties and Responsibilities:

• Cradle-to-grave contract administration process for cost-reimbursable, time and materials, and firm-fixed-price type contracts with the U.S. Government, Department of War covering research and development, operations and maintenance services
• Maintain comprehensive knowledge of government contracting policies, including the Federal Acquisition Regulations (FAR) and the Defense Federal Acquisition Regulations Supplement (DFARS)
• Assess and determine appropriate terms and conditions, including customer flow-down provisions, to prepare analysis for positions in negotiations
• Prepare and disseminate information to appropriate internal stakeholders regarding contract status
• Interact regularly with program managers to support and resolve contractual issues and ensure contract compliance
• Support program subcontracting needs, complying with both company and federal purchasing policies and requirements, including process and documentation in accordance with U.S. Government Contractor Purchasing System Review (CPSR)
• Manage subcontract sourcing, proposal evaluation, negotiation, award, and execution, administration
• Support bid and proposal preparation, leading the review and analysis of solicitations and request for proposals, ensuring compliance with company review and approval requirements
• Prepare, review, and negotiate non-disclosure and teaming agreements
• Maintain internal company contractual records and databases, as well as documentation related to established contracts and those in progress
• Analyze subcontractor financial reports and technical documents to ensure compliance with contractual obligations and schedule

Preferred Skills/Qualifications:

• 4-9 years of federal contract administration experience
• NCMA Certified Contracts Management Professional (CPCM) or equivalent certification
• Experience working within a government-approved purchasing system
• Experience in Microsoft Business Central ERP

Education:

• Bachelor's degree in business administration, or related field

Clearance Level Required: None. Ability to obtain and maintain a U.S. Government Secret security clearance, as required for the role.

Travel Required: Minimal, less than 10%

Working Conditions

The diversity of work conditions may range from an environment where there is little or no physical discomfort, such as a general office environment, to warehouse and other facilities.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Must have the ability to stoop, stand, climb, occasionally lift a minimum of 25 lbs.
• Involves movement between departments, floors, and worksites to facilitate work.

Other Requirements:

It is an essential requirement for the person in this role to have a legal right to work in the United States. Some positions may require Export Authorization and DoD Clearance.

Salary: $129,000-$160,000 annually

Salary depends on relevant work experience, education, training, essential skills, and/or other factors such as specialized or high-demand professions. In addition to the annual salary, the position will be eligible for an annual bonus. The pay range for this job level is a general guideline only and not a guarantee of salary or annual bonus.