Contract Administrator

Cerris; Omaha (NE); On-site; USD 45,000 - 65,000; Full time

Job summary

Cerris Systems is hiring for an Administrative role in Omaha, NE. Under supervision, you will coordinate routine contract work, assist in submittals and bid packages, and manage project documents and licenses.

The role supports billing, service contracts, and safety/compliance programs in a dynamic construction environment. Ideal candidates have a high school diploma (or GED) with 2+ years’ related experience, strong MS Office skills, and the ability to multitask while maintaining accuracy and

Qualifications

• High School Diploma or GED or equivalent experience.
• 2+ years of related work experience preferred.
• Proficiency in MS Office and company software.

Responsibilities

• Coordinate and administer routine contract (subcontract) work under supervision.
• Assist in preparation and submission of submittals for materials and equipment.
• Assist in bid package preparation and subcontract issuance as needed.
• Manage/track project documents (change orders, certificates of insurance, subcontracts).
• Maintain job files and related correspondence, certificates, bonds, and databases.
• Support OCIP/CCIP administration and updates for subcontractors.
• Assist in monthly project billing processing and aging reports.
• Support service department with service contracts.
• Assist warehouse with tool tracking program administration.
• Manage contractors/business licenses and certifications.

Skills

Strong communication

Oral and written communication

Organizational skills

Problem solving

Proactive and resourceful

Multi-project prioritization

MS Office proficiency

Education

High School Diploma or GED

Tools

MS Office

Job description

Cerris Systems - Omaha
9751 S 142nd St
Omaha, NE 68138, USA

• Adminstrative
• Full-Time
• Requisition #: CONTR001409

Description

Work hard, have fun! At Cerris Systems, we believe in delivering quality craftsmanship while having fun along the way. Our group of construction companies prides itself on our almost 100-year history, our employee ownership structure, and our competitive pay and benefits. From the moment you start working with us, we’ve got your growth in mind. We believe Cerris isn’t just a great place to start your career – it’s a great place to watch it advance for years to come.

• Under technical supervision, coordinate and administer routine contract (subcontract) work using standardized and prescribed methods.
• May be responsible for assisting in the preparation and submission of submittals on materials and equipment.
• May be responsible for assisting in preparation of bid packages and issuance of subcontracts, as needed.
• May be responsible for managing/adding new projects and/or services in Vista database.
• Manage/coordinate project documents such as change orders, project updates, certificates of insurance, subcontracts, etc.
• Create and maintain job files: contracts, job-related correspondence, certificates of insurance, bond requests, documents, spreadsheets, and databases as necessary.
• May be responsible for compiling and administering owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP).
• Assist Project Managers by updating owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP) requirements for subcontractors.
• May be responsible for preparing and processing monthly project billing to include submitting to customers, pulling aging report, and following up outstanding payments.
• May be responsible for assisting service department by preparing and submitting service contracts.
• May be responsible for supporting warehouse team with administration of tool tracking program.
• Manage/update contractors and business licenses.
• May be responsible for managing/tracking employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.
• Obtain Contract Risk Insurance Specialist certification and maintain required CEs.
• May be responsible for training Contract Admin staff on how to read and interpret endorsements.
• Communicate endorsement accommodation requests to executive team.
• Ensure subcontractors are in compliance with invoice and insurance requirements.
• Promote the company safety culture and safety awareness throughout the company, projects, or office.
• Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.

Qualifications

• Ability to perform work accurately and completely, and in a timely manner
• Strong communication skills, verbal and written
• Ability to understand and implement best practice standards
• Knowledge of organizational structure and available resources
• Ability to quickly and effectively solve complex problems
• Ability to deliver quality through attention to detail
• Organizational skills
• Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels
• Ability to be proactive and resourceful
• Ability to follow-up on inquiries in a timely manner
• Ability to prioritize multiple projects
• Proficiency in MS Office and all other company utilized software
• Ability to build relationships with team members that transcend a project
• Ability to build relationships and collaborate within a team
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs
• Knowledge of construction industry terminology and documents
• Ability to supervise personnel
• Ability to provide performance management feedback and complete evaluations

Education

• High School Diploma or General Education Degree (GED), or equivalent experience

Experience

• 2+ years or more of related work experience preferred

Physical Demands and Working Environment

• Must be able to lift up to 25 pounds
• Normal office environment
• Frequent activity: sitting, viewing, and typing on computer screen
• Occasional activity: standing, walking, bending, reaching above shoulder

Cerris and its subsidiary companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.