Contract Administrator

Bristol Bay Native Corporation; Fairbanks, Northern (AK, KY); Hybrid; USD 48,000 - 64,000; Full time

Job summary

GHEMM Company, LLC is seeking a Contract Administrator for the Fairbanks, Alaska office to support field construction activities and project management teams.

You will maintain project documents, logs, and minutes, and ensure timely distribution of information. The role requires strong organizational skills, attention to detail, and the ability to interact professionally with staff and the public. A valid driver's license is required.

Qualifications

• High school diploma or GED required; business administration or related degree preferable.
• Three (3) years of related administrative, professional and/or office experience; construction industry experience preferable.
• A valid driver’s license is required.

Responsibilities

• Support field construction activities and field project management staff.
• Maintain all project related documents and communication flow of the construction team; attend and prepare minutes for all project meetings.
• Create and maintain document logs and update regularly; upload documentation to cloud-based document management systems.
• Use computer word processing, spreadsheet and database software to prepare documents and reports.
• Interact with the general public as required and direct callers and visitors to correct personnel.
• Provide support to time entry, AR, and AP team.
• Attend and participate in required meetings, trainings, and exercises.
• Maintain a high level of confidentiality; represent the company with courtesy and discretion.

Skills

Organizational skills

Time management

Judgment & integrity

Interpersonal skills

Written and verbal communication

Excel proficiency

Document management software

Education

High school diploma or GED

Business administration degree preferred

Tools

Microsoft Excel

Construction document management software

Job description

GHEMM Company, LLC is seeking a dynamic individual to fill the position of Contract Administrator supporting the Fairbanks, Alaska office.

Essential Duties & Job Functions:

The requirements listed below are representative of the skills, abilities and knowledge required to perform this job successfully. Reasonable accommodations may be made to ensure individuals with disabilities can perform these functions.

• Support field construction activities and field project management staff;
• Maintain all project related documents and communication flow of the construction team; attend and prepare minutes for all project meetings;
• Create and maintain document logs and update regularly; upload documentation to cloud-based document management systems;
• Use computer word processing, spreadsheet and database software to prepare documents and reports;
• Other duties as requested by project staff;
• Interact with the general public as required, answer inquires by phone and in person and direct callers and visitors to correct personnel based on needs;
• Provide support to time entry, AR, and AP team;
• Attend and participate in required meetings, trainings, and exercises;
• Maintain a high level of confidentiality;
• Serve as a representative of the company, displaying courtesy, consideration, and discretion in all interactions.

Knowledge, Skills, and Abilities:

• Strong organizational and time management skills; ability to meet deadlines
• Excellent judgement, integrity, work ethic, and attention to detail
• Ability to work independently with little direction on assigned tasks, as well as to accept direction on given tasks
• Good interpersonal and analytical skills
• Excellent communication skills – written and oral – email, phone, face to face
• Works closely with project managers on project set up and management. Excellent interpersonal communication skills with an ability to establish and maintain effective relationships
• Proficient in Excel and other Microsoft programs and construction document management software

Offer contingent upon ability to pass a pre-employment drug test.

This job description is not an employment agreement or contract. Management has the right to alter the scope of work at any time without prior notice. GHEMM Company, LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

GHEMM Company, LLC grants employment preference first to BBNC shareholders, their spouses, or descendants, and second to other Alaska Native Corporation Shareholders in accordance with P.L. 93-638

Requirements

Qualifications:

• High school diploma or GED is required; business administration or related degree preferable
• Three (3) years of related administrative, professional and/or office experience; equivalent combination of education and experience that provides the necessary skills and abilities to successfully complete the duties of the position. Construction industry experience preferable
• A valid driver’s license is required