Contract Administrator

George-J.-Igel-; Columbus (OH); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with match

Paid Holidays

Job summary

George J. Igel & Co., Inc. is seeking a Contract Administrator to support the project team with daily administrative duties across contracts and documentation.

The role involves processing contracts and subcontracts, maintaining records, and coordinating with internal teams and subcontractors. This position is primarily in-person at the Columbus, OH site with hybrid work capabilities, reporting to the Senior Project Manager.

Qualifications

• Associate degree or higher in a relevant field or 2+ years of related experience.
• 2+ years in contract or project administration preferred.
• Construction industry experience preferred.
• Background check and pre-employment drug screening required.
• Must maintain MVR per company requirements when driving is required.

Responsibilities

• Upload and maintain plans in PlanGrid and ensure current project documents are available.
• Update and maintain project information and labor/equipment rates.
• Process customer contracts, routing for review/signature, and maintain records.
• Process subcontracts and related documents; communicate with teams and subcontractors.
• Maintain organized contract and project documentation in systems and files.
• Support project administration tasks, including RFIs, submittals, POs, and invoicing.
• Assist with vendor/subcontractor documentation and billing support.
• General office duties and effective communication with customers and staff.

Skills

Proficient in Microsoft Office Suite

PlanGrid experience

Strong communication

Detail-oriented

Ability to work independently

Education

Associate degree or higher in a relevant field

Tools

PlanGrid

Microsoft Office

Job description

George J. Igel & Co., Inc.

Contract Administrator

Reports to: Senior Project Manager

FLSA Status: Exempt

Hours: 7:00 a.m. to 4:00 p.m. (One (1) Hour Lunch)

Job Location: 3500 Alum Creek Drive, Columbus, OH 43207- This position is primarily in person, with hybrid work capabilities.

General Overview

Under direct supervision, the Contract Administrator will assist the project team with daily administrative duties. They provide contract, project-documentation, and administrative support to assigned areas. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.

Responsibilities

• Uploads and maintains plans in PlanGrid and ensures current project documents are available to the appropriate teams
• Updates and maintains project information
• Processes customer contracts, including routing for review and signature, tracking status, maintaining records, and distributing executed documents
• Processes subcontracts and related documentation, including routing, tracking, filing, and communicating with internal teams and subcontractors as needed
• Maintains organized and accurate contract, subcontract, and project documentation in appropriate systems and files
• Updates and maintains labor and equipment rates
• Collects, organizes, and maintains project documents related to plan changes and communicates updates to appropriate project team members
• Provides Project Administrator coverage and support as needed, including change management, time and material invoicing, allowance tracking, Requests for Information (RFIs), submittals, purchase orders, pricing changes, and other project documentation
• Assists with collecting and routing material certifications, bills of lading, jobsite tickets, vendor and subcontractor documentation, and other project records as needed
• Assists with vendor and subcontractor invoice documentation, customer billing support, reports, and other project administration functions as assigned
• Performs general office and administrative duties, including managing correspondence, maintaining files and records, data entry, report preparation, meeting coordination, and departmental project support as needed
• Interacts professionally with customers, subcontractors, vendors, visitors, field staff, and internal customers
• Coordinates with project and field staff to ensure documentation follows established Company processes
• Knows and adheres to all Company policies and procedures
• Other duties as assigned

This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee’s supervisor.

Qualifications

• Associate degree or higher in a relevant field of study, or at least two (2) years of experience in an administrative assistant or similar office support role required
• At least two (2) years of experience in contract administration, project administration, administrative support, or a similar office support role preferred
• Construction industry or project-based administrative experience preferred
• Must be able to successfully complete necessary background checks
• Must successfully pass a pre-employment drug screening (George J. Igel & Co., Inc. is a Substance Use Prevention and Recovery Drug-Free Workplace and tests for marijuana)
• Must maintain an MVR (Motor Vehicle Record) that meets Company eligibility requirements when driving is required for the position

Knowledge, Skills, and Abilities

• Proficient in Microsoft Office Suite and general office equipment
• Ability to learn and effectively use Company project management and document control systems, including PlanGrid
• Strong knowledge of grammar, spelling, and punctuation
• Skilled in handling and organizing multiple documents and files accurately
• Excellent oral and written communication skills, including public speaking
• Highly organized, detail-oriented, and able to work independently or in a team environment
• Strong ability to read, comprehend, and interpret written materials
• Able to stand and walk for extended periods of time
• Reliable transportation with the ability to travel daily to the primary workplace and occasionally to off-site locations, including job sites

Comprehensive Employee Benefit Program

• Medical, Dental, Vision Insurance
• Short and Long Term Disability Policies
• Generous Vacation and Sick Leave Policies
• Paid Holidays
• Birth Recovery and Parental Leave
• Professional Development
• Student Loan Repayment
• 401 (k) Profit Sharing and Match
• Performance Bonus Program
• Wellness Reimbursement
• Employee Assistance Program (EAP) through Health Advocate
• Wellness Program

Equal Opportunity Employer