Contract Administrator

Ggp; Chicago (IL); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental and Vision beginning

401(k) matching

Generous paid time off

Paid Volunteer Hours

Parental Leave

Wellness resources

Job summary

GGP is seeking a Contract Administrator in Chicago to ensure contracts, change orders, purchase orders, SOWs and insurance coverage comply with company policies. You will guide field teams on contract forms and policies, coordinate with vendors, and manage the Proliance system for Ordinary Capital and Tenant Coordination Bid & Contracts submissions.

The role requires at least 3 years of related experience, strong organizational skills, and ability to work independently or in a team.

Qualifications

• Strong organizational and time management skills.
• Excellent PC skills including MS Word and Excel.
• Ability to communicate with all levels within the organization.

Responsibilities

• Coordinate administration, follow-up and tracking of all work orders, contracts, change orders and purchase orders.
• Provide direction to mall teams regarding current versions of contract forms and policies.
• Collaborate with vendors to ensure all contract forms are provided and properly completed for invoicing.
• Perform administrative tasks and user inquiries for the Proliance system.
• Support tracking of commitment documents from creation through final approval.
• Communicate contract and change order status to mall teams and administrators.
• Participate in User Acceptance Testing for Proliance enhancements.
• Support Internal Audit requests.
• Update the Bid & Contracts procedural manual.
• Perform other duties and special projects as assigned.

Skills

Excel

MS Word

Education

High School diploma or GED

College Degree preferred

Tools

Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system

Job description

LocationGGP Chicago - 350 N Orleans Street, Suite 300BusinessHeadquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serveIf you’re ready to be a part of our team, we encourage you to apply.Job DescriptionPosition SummaryThe Contract Administrator is responsible for ensuring that contracts, change orders, purchase orders, SOWs and insurance coverage for all Property Management Ordinary Capital and Tenant Coordination projects are in compliance with company policies and procedures. The Contract Administrator will also provide direction and guidance to the field regarding the IS application which supports the Property Management and Tenant Coordination Bids and Contracts submission and approval process.ResponsibilitiesCoordinate the administration, follow-up, and tracking of all work orders, contracts, change orders and purchase orders submitted by the Property Management and Tenant Coordination teamsProvide direction to the mall teams, National Operations Sr. Directors and Tenant Coordinators with regards to all current versions of contract forms and policiesCollaborate with vendors to ensure all relative and required contract forms are provided and completed properly so that invoicing is smoothPerform all administrative tasks and user inquiries for the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts systemSupport the mall teams and Tenant Coordination team with the tracking of commitment documents from creation through final approvalProvide information to the mall teams and administrators regarding the status of contracts and change orders submittedParticipate in any User Acceptance Testing related to enhancements to the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts systemProvide information as requested from Internal AuditPerform regular updates of the Bids and Contracts procedural manualPerforms other duties and special projects as assignedQualificationsHigh School diploma or GED requiredCollege Degree preferredMinimum of 3 years of related experienceAbility to manage projects independentlyAbility to communicate with all levels within the organizationAbility to work and learn independently and in a team situationStrong organizational and time management skillsAbility to deal with multiple tasks effectively and establish prioritiesStrong attention to detailExcellent PC, Excel, MSWordAble to quickly learn and be proficient with additional software packagesCompensationSalary type: Non-ExemptPay Frequency: Bi-weeklyHourly Pay Range: $26.44 – $36.05Annual Bonus Eligibility: 10%Benefit InformationCompetitive compensationMedical, Dental and Vision beginning day 1401(k) Company matching401(k) Vests on Day 1Career development programsCharitable donation matchingGenerous paid time off (i.e., vacation, personal holidays, paid sick time)Paid Volunteer HoursPaid Parental LeaveFamily planning assistance including IVF, surrogacy, and adoption optionsWellness and mental health resourcesPet insurance offeringChildcare AssistanceCommuter benefitsA culture based on our values of Act with Integrity, Build Mutual Trust, Take Initiative, and Win TogetherWe are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.#GGP