Contract Administrator

Hyundai Rotem USA; Cerritos (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading rail vehicle supplier in California seeks a Contract Administrator to manage contractual matters for public transit projects. The successful candidate will administer contracts, ensure compliance, and coordinate communications among stakeholders. Requirements include a bachelor's degree in Business Administration or a related field, and at least 3 years of relevant experience. Strong communication skills and proficiency in Microsoft Office are essential. This role offers the opportunity to work in a dynamic, fast-paced environment.

Qualifications

• Minimum 3 years of experience in contract administration, project administration, or commercial management.
• Strong understanding of contract terms and contract record management.
• Ability to manage multiple tasks in a fast-paced project environment.

Responsibilities

• Administer and monitor contractual requirements for rail vehicle supply programs.
• Prepare and manage contractual correspondence and documentation.
• Coordinate with project management, legal, procurement, and finance teams.

Skills

Contract compliance

Project administration

Communication skills

Document management

Contract change management

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

The Contract Administrator supports the administration of commercial and contractual matters for rail vehicle supply programs with public transit agencies. The role is responsible for managing contract documentation, monitoring compliance with contractual requirements, and coordinating contractual communications between the company, the customer, and subcontractors.

This position assists in reviewing contract provisions, preparing contractual correspondence, supporting change order and claim management, and maintaining accurate contract records throughout the project lifecycle.

Key Responsibilities

Contract Administrator

• Administer and monitor contractual requirements for rail vehicle supply programs with public transit agencies, ensuring compliance with contract terms and project obligations.
• Prepare and manage contractual correspondence, notices, and documentation between the company, the customer, and subcontractors.
• Maintain contract records, track contractual deliverables, and support contract modifications, change orders, and claims management.
• Review contract provisions and assist project teams in interpreting contractual requirements and obligations.
• Coordinate with project management, legal, procurement, and finance teams to ensure proper implementation of contractual commitments and timely resolution of commercial matters.
• Serve as a primary liaison for contractual and administrative inquiries from public transit agencies and coordinate internal responses as appropriate.
• Collect periodic records from suppliers and subcontractors and monitor compliance with the contract.
• Coordinate with suppliers to obtain required employment reports and supporting documentation.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Engineering, Construction Management, or a related field.
• Minimum 3 years of experience in contract administration, project administration, or commercial management.
• Experience supporting contract compliance, contractual correspondence, and contract documentation.
• Strong understanding of contract terms, contract change management, and contract record management.
• Ability to coordinate with multiple internal teams including project management, procurement, legal, and finance.
• Strong written and verbal communication skills, including the ability to prepare formal contractual correspondence and reports.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and document management systems.
• Ability to manage multiple tasks and maintain accurate documentation in a fast-paced project environment.