Contract Administrator

Choate USA; Carrollton (TX); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid personal/sick days

5 paid company holidays

Casual work environment

Job summary

Choate USA is seeking a detail-oriented Contract Administrator to read, analyze, and amend commercial construction contracts. The role requires prioritizing multiple tasks, handling sensitive information, and communicating with clients and internal teams.

The ideal candidate has 2–5 years of experience in contracts within the AEC space, strong MS Office skills, and the ability to learn new software. A reliable transportation means and background check are required.

Qualifications

• 2–5 years of clerical or admin experience
• 2–5 years reviewing and resolving contracts (AEC experience preferred)
• Proficient with Microsoft Office
• Willingness to learn new software and communication portals
• Ability to work independently and coordinate with the team
• Prioritization and deadline management skills
• High School Diploma and some College
• Reliable transportation and ability to pass a background check

Responsibilities

• Prepare, review, and track contracts from submission to execution
• Spot, rank, and summarize conflicts of interest for management
• Prepare contracts and amendments using standard forms
• Draft minor changes to standard contract language
• Review boilerplate language and amendments
• Ensure COIs and Bonds compliance for clients and sub-contractors
• Communicate via email and phone within the company and with customers
• Data entry, maintain digital records, research, and problem solve

Skills

Detail-oriented

Strong communication

Analytical thinking

Problem solving

Learn quickly

Independent worker

Time management

Education

High School Diploma

Some College

Job description

Choate USA is looking for a detail-oriented Contract Administrator with superior communication skills and the ability to learn quickly. This position requires someone who is a thinker, decision maker, and is able to process large and various amounts of information. The main function of this position will be to read, analyze, and amend commercial construction contracts.

What we offer:

• A career with a great family-friendly Landscaping company that has been in business for over 30 years!
• Medical, dental and vision insurance are offered (effective 90 days after hire)
• We offer paid personal/sick days (after probationary period) and 5 paid Company Holidays annually
• Fun, casual work environment

What you’ll do:

• Prepare, review, and track contracts and agreements from submission to full execution
• Spot, rank, and summarize possible conflicts of interest regarding scope of work to Management
• Prepare contracts and amendments using standard forms
• Draft minor changes to standard contract language
• Review all legalese and boilerplate language of contracts and prepare needed amendments
• Ensure compliance on Certificate of Insurances and Bonds for clients and sub-contractors
• Communicate via email and phone both within the company and with customers
• Data entry, keep up digital records, research, and problem solve

Minimum Qualifications:

• 2-5 years’ experience in clerical or admin work (we’ll train, but this is not an entry level position.)
• 2-5 years’ relevant experience related to reviewing and resolving contracts (Architecture, Engineering and Construction (AEC) industry preferred). Paralegal or some experience with Texas construction laws is a plus.
• Proficient (very comfortable) with Microsoft Office products.
• Affinity for learning new software and different communication portals
• Ability to work independently and to coordinate with the rest of the team.
• Ability to prioritize multiple tasks and meet deadlines.
• Proven analytical and creative problem-solving abilities
• High School Diploma and some College
• Must have reliable transportation
• Must be able to pass a background test, no felonies

If you are looking for a career in a relaxed corporate environment, where decision making is imperative and individual skills are valued, then Choate USA might be the perfect fit for you.