Contract Administrator

Frontline Wildfire Defense; California (MO); Remote; USD 65,000 - 80,000; Full time

Job summary

An innovative firm dedicated to protecting homes from wildfire disasters is seeking a Contract Administrator. This role involves managing contracts, ensuring compliance, and collaborating with various teams to support the installation of a cutting-edge wildfire defense system. Join a passionate team that values diversity and inclusion, and work in a remote-first environment that promotes work-life balance. If you're driven by purpose and eager to make a difference, this opportunity is perfect for you!

Benefits

Company-provided laptop

Medical, Dental, and Vision insurance

401(k) Plan

Flexible time-off policy

10 paid holidays per year

Qualifications

• 5–7 years in contract administration or legal support.
• Strong understanding of contract language and compliance.
• Familiarity with digital signature platforms.

Responsibilities

• Draft and manage contracts with homeowners and contractors.
• Ensure compliance with legal and internal standards.
• Facilitate digital signature processes efficiently.

Skills

Contract Administration

Legal Support

Communication Skills

Contract Law Understanding

Digital Signature Platforms

Organizational Skills

Education

Legal Studies

Paralegal Studies

Tools

DocuSign

Google Suite

Job description

Location : Candidates must be located in one of the following states within the Mountain or Pacific Time Zones : AZ, CA, CO, ID (parts), KS (parts), MT, NE (parts), NV, NM, ND (parts), OK (parts), OR, SD (parts), TX (parts), UT, WY

About Frontline Wildfire Defense

At Frontline Wildfire Defense , our mission is to protect homes, families, and communities from wildfire disasters. Our innovative wildfire defense system allows homeowners to track wildfires, receive critical alerts, and actively safeguard their properties using a remotely operated fire protection system. With multiple layers of redundancy, our system hydrates homes and surrounding areas to prevent ignition from flying embers—the #1 cause of structure loss during wildfires.

We are a fast-growing team that has already achieved significant milestones in protecting homes across Northern and Southern California. Our team includes experienced engineers, product designers, and industry experts, and we are looking for a Contract Administrator to help drive our efforts.

About This Opportunity

As a Contract Administrator , you will lead the administration, execution, and compliance of customer and contractor agreements to support our wildfire defense system installations. You will collaborate closely with sales, operations, and procurement teams to ensure timely, accurate, and legally sound contracts. This is an exciting opportunity to join a mission-driven team working at the intersection of technology, home safety, and emergency preparedness.

Key Responsibilities

Contract Management & Compliance

• Draft, review, and manage contracts with homeowners, contractors, and vendors to ensure accuracy and compliance with legal and internal requirements.
• Ensure all agreements meet regulatory and internal standards, leveraging your understanding of contract law and risk mitigation strategies.
• Maintain organized records of executed agreements and related correspondence.
• Serve as the primary point of contact for homeowners and contractors during the contracting phase.
• Communicate clearly with internal teams (sales, operations, finance) to align contract terms with project goals and timelines.
• Proactively follow up to ensure contract execution is completed on schedule.

Digital Workflow & Onboarding Support

• Facilitate the digital signature and contract execution process using platforms like DocuSign or similar tools.
• Provide basic technical support to customers or partners using these systems.
• Identify and resolve issues or bottlenecks in the contracting process efficiently.

Qualifications

Must-Have :

• 5–7 years of experience in contract administration or legal support, preferably in construction, home improvement, or related industries.
• Educational background in Legal Studies, Paralegal Studies, or a related field
• Strong understanding of contract language, legal terminology, and compliance requirements.
• Familiarity with digital signature platforms (e.g., DocuSign) and contract management software.
• Familiarity with the Google Suite : Docs, Sheets etc.
• Excellent written and verbal communication skills; comfortable liaising with both homeowners and internal teams.
• Highly organized and proactive, with the ability to manage competing deadlines.

Nice-to-Have :

• Paralegal certification or experience supporting in-house counsel or a legal department.
• Experience with residential installation services, permitting, or construction contracting.
• Prior experience handling subcontractor or procurement agreements.
• Competitive Base Salary : $65,000–$80,000, based on experience.
• Company-provided laptop and tools for remote work.
• Medical, Dental, and Vision insurance.
• 401(k) Plan
• Flexible time-off policy + 10 paid holidays per year.
• Remote-first work environment, fostering work-life balance and autonomy.
• Join a passionate, mission-driven team making a real difference!
• And much more!

Join Our Mission!

If you're excited about building technology that protects homes and families from wildfire disasters, we want to hear from you! Apply today and become part of a fast-growing team with purpose and innovation at its core.

Diversity and inclusion are essential values at Frontline. We know we'll do our best and most impactful work when we feel represented and we belong. We encourage talented people from a wide variety of backgrounds and experiences to apply. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.