Administrative Assistant

GGP Services Inc.; Hawaii; Presencial; USD 30.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental and Vision beginning 1

401(k) Company matching

Paid time off

Career development programs

Parental leave

Descripción de la vacante

GGP in Ala Moana Center, Honolulu, HI, is seeking an Administrative Assistant to provide general administrative support to the mall management team. You will interact with the public, merchants, tenants, facilities staff, third‑party contractors, and others servicing the mall.

The role emphasizes organization, communication, and coordination, with responsibilities ranging from file management to scheduling meetings and issuing mass communications to retailers.

Formación

• High School Diploma or GED required.
• 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office including Outlook.
• Highly organized and project oriented.
• Excellent business writing and verbal communication skills.
• Quick learner, self-starter and helps others achieve results.

Responsabilidades

• Supports day-to-day mall management with general office work.
• Answers phones, greets guests and handles mail distribution.
• Creates spreadsheet trackers and analyzes confidential information.
• Schedules meetings and coordinates meals/handouts as needed.
• Assists in implementing property activities and events.
• Prepares and distributes communications to retailers.
• Collaborates with Mall Management and other departments as needed.
• Maintains relationships with tenants, vendors and customers.
• Coordinates services with in-house or third-party vendors.

Conocimientos

Microsoft Office

Outlook

Organized

Communication

Educación

High School Diploma or GED

Descripción del empleo

Location

Location Ala Moana Center (H) - 1450 Ala Moana Blvd, #1290

Business Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner‑operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve.

Job Description Position Summary

The Administrative Assistant provides general administrative support to the mall management team. The Administrative Assistant interacts with the general public, merchants, tenants, in‑house facilities technicians, third‑party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants.

Responsibilities

• Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies
• Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service
• Performs high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information
• Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed
• Assists in implementing property activities and events
• Prepares, maintains, and distributes mass written communication to retailers as directed
• Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing
• Establishes and maintains effective business relationships
• May direct or coordinate services such as repair & maintenance with in‑house facility technicians, or third‑party vendors
• May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors
• May operate as mall management office support person for localized computer software/hardware
• Other duties as assigned

Qualifications

• High School Diploma or GED required
• 2 years of experience in an administrative support role
• Proficiency in Microsoft Office including Outlook
• Highly organized and project oriented
• Excellent business writing and verbal communication skills
• Quick learner, self-starter and helps others achieve results

Core Competencies

• Nimble Learning
• Collaborates
• Drives Results
• Customer Focus

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to do the following: The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee occasionally required to stoop, kneel, crouch, or crawl. The employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in this work environment is usually moderate.

Compensation

• Salary type: Non-Exempt
• Pay Frequency: Bi-weekly
• Hourly Pay Range: $21.63 – $28.84
• Annual Bonus Eligibility: 4%
• Benefit Information: Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching
• 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits

EEO Statement

We are proud to create a diverse environment and are proud to be an equal opportunity employer.

About GGP

At GGP, we’re all about creating spaces that do more than just exist — they thrive. For over 70 years, we’ve been at the forefront of retail real estate, building destinations where brands and communities come together to make magic happen. With a portfolio of 95+ retail centers across 34 states, we’re proud to say that 50% of the U.S. population lives within an hour of a GGP destination. That’s not just reach — it’s impact. And it’s what drives us to keep innovating. We’re not your average landlords. We’re partners, collaborators, and champions of retail success. In a world where the retail landscape is changing faster than ever, we’re here to help brands stay ahead, grow stronger, and connect more deeply with their customers. At GGP, we don’t just manage real estate — we transform it into a retail advantage. Let’s build something extraordinary together.