Contract Administrator

Protingent; Bellevue (WA); Remote; USD 50,000 - 90,000; Full time

Benefits offered by this job

HDHP/POS insurance

Education reimbursement

Pre-tax commuter benefits

PTO

401k plan

Job summary

Protingent is seeking a Contract Administrator to support procurement and subcontract management, including federal contracting, for Bellevue, WA or 100% remote work. The role covers pre- and post-award activities, supplier negotiations, and ensuring compliance with funding and governance.

A Bachelor’s degree with 4+ years of related experience is expected, with exposure to government contracting being a plus.

Qualifications

• Bachelor’s degree in Business, Supply Chain or related field with 4+ years of procurement/contract management experience.
• Military experience is a plus and U.S. Government contracting/subcontracting experience is preferred.
• Experience with purchasing first-of-a-kind fabrications, IT software, and commercial items.
• Familiarity with quality assurance and export control requirements.
• Nuclear or related experience is a plus and technical background is beneficial.
• Able to thrive in a fast-paced work environment with strong teamwork and communication.

Responsibilities

• Support procurement/subcontract management duties, including federal contracting.
• Manage procurement activities focusing on performance, change control, quality, cost, and schedule.
• Coordinate with Requestors to understand procurement requirements.
• Review statements of work and specs to ensure correct goods/services are procured.
• Select terms and conditions and work with Legal on supplier exceptions when needed.
• Perform market research to identify potential suppliers.
• Prepare and manage pre-award activities (RFPs, RFQs, EOIs).
• Perform price analyses and ensure funding approval before entering contracts.
• Submit procurement packages for review and get approvals before award.
• Issue Purchase Orders or other agreements to suppliers.
• Monitor and expeditate orders for on-time delivery.
• Manage post-award activities with focus on performance/cost/schedule.
• Verify receipt vs orders and resolve discrepancies.
• Conduct closeout activities and maintain complete purchasing records.
• Other procurement/contracting duties may be assigned.

Skills

Client relations

Vendor management

Communication skills

Organizational skills

Team collaboration

Education

Bachelor's degree in Business or related field

Job description

Job Description

Position Title:

Contract Administrator

Position Description:

Protingent Staffing has an exciting contract Contract Administrator opportunity.

Job Responsibilities:

• Support increasingly complex procurement/subcontract management duties, including federal government contracting.
• Manage procurement activities with a focus on performance, change control, quality, cost, and schedule management.
• Work with Requestors to understand the procurement requirements.
• Review statements of work and specifications to ensure the correct goods and services are procured.
• Select the appropriate Terms and Conditions for each procurement, and work with Legal to negotiate Supplier exceptions when required.
• Perform market research to identify potential suppliers.
• Prepare and manage pre-award activities such as Requests for Proposals (RFP), Request for Quotes (RFQ) and Express of Interests (EOI), site visits.
• Perform price analyses.
• Ensure funding has been obtained and approved before entering into a contractual agreement with a third party.
• Submit procurement packages for review and obtain the correct approvals before award.
• Issue Purchase Orders or other forms of agreements to Suppliers.
• Monitoring and expediting orders to ensure on-time delivery.
• Manage post-award activities with a focus on performance, change control, quality, cost, and schedule.
• Verify receipt of items by comparing items received to items ordered.
• Resolve receipt and invoice discrepancies.
• Perform closeout activities.
• Maintain complete and accurate purchasing files and records.
• Other procurement and/or contracting duties may be assigned.

Job Qualifications:

• Experience with clients and supplier relations.
• Requires a Bachelor’s degree or higher in Business, Supply Chain, or related degree program with a minimum of 4 years’ experience related to Procurement and/or Contract Management.
• Military experience a plus.
• U. S. Government (DOE or DOD) contracting/subcontracting experience preferred.
• Experience with purchasing first-of-a-kind fabricated equipment, IT software, and commercial items.
• Understanding of quality assurance and export control requirements.
• Nuclear or related experience a plus.
• Technical background is a plus and can be experience-based.
• Experience successfully working in a fast-paced environment and producing quality work.
• Strong organizational skills and ability to work collaboratively in a team environment
• Strong communication skills desired.
• The service provider will possess a high degree of trust and integrity, communicate openly and display respect, and a desire to foster teamwork.
• Travel Required: 0-5%

Job Details:

• Job Type: Contract
• Pay Rate Range: $36-$65/hr (Pay rates are approved based on candidate location, education and experience)
• Location: Bellevue, WA or 100% Remote
• Export control regulations require candidates to be a U.S. Citizen, U.S. Legal Permanent Resident, or of a protected person status

Benefits Package:

Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO), and an administered 401k plan.

About Protingent:

Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future. #TerraPro