Contract Administrator

Astreya; Atlanta (GA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical and dental benefits

Vision coverage

401k plan

Paid time off

Holidays

Professional development

Job summary

Astreya is seeking a detail-focused contracts administrator in Atlanta, GA to process contracts and amendments in line with client policies. You will maintain an internal database with legal documents and support in preparing and revising contracts for goods and services.

The role requires a bachelor's degree with up to two years of related experience, strong Excel skills, and the ability to manage high volumes and deadlines in a team environment. Comprehensive benefits are offered.

Qualifications

• Bachelor’s degree (B.S./B.A.) from four-year college or university and 0–2 years’ related experience or equivalent.
• Builds stable working relationships internally.
• Follows standard practice and procedures when analyzing situations or data.
• High level of attention to detail.
• Ability to interpret complex information.
• Aptitude for technology and interest in learning systems and interpreting data.
• Accustomed to data input at high level of accuracy.
• Ability to manage high volumes and meet deadlines.
• Highly organized with ability to manage multiple projects/tasks.
• Customer aware/centric.
• Excel knowledge including pivot tables and VLOOKUPs.
• Ability to work well in a team environment.
• Independently motivated.
• Understanding of how databases capture information.
• Ability to work accurately with large data sets.

Responsibilities

• Process contracts according to client policies.
• Assist in preparation of service termination processing via amendments.
• Maintain an internal database with pertinent information, including legal documents.
• Assist in preparation and revision of contracts that involve the purchase of sale of goods and services.
• Handle the acquisition, distribution, and store of equipment and supplies.
• Dispose of unclaimed property.
• Assist in proposal planning and administration of contracts.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Track authorizations and correspondence, maintaining detailed and organized files.
• Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.
• Maintain an audit file for each contract including original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Perform closing activities as needed.
• Track payments and deadlines.
• Analyze and mitigate risk.
• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Skills

Attention to detail

Data interpretation

Team collaboration

Independent motivation

High-volume workflow

Datasource management

SQL/DB basics

Adaptability to systems

Customer centric mindset

Excel

Pivot tables & VLOOKUPs

Education

Bachelor’s degree (B.S./B.A.)

Tools

Excel

Data management tools

Job description

Scope

• Applies company policies and procedures to resolve routine issues
• Works on problems of limited scope
• Receives detailed instructions

Your Roles and Responsibilities

• Process contracts according to client policies.
• Assist in preparation of service termination processing via amendments.
• Maintain an internal database with pertinent information, including legal documents.
• Assist in preparation and revision of contracts that involve the purchase of sale of goods and services.
• Handle the acquisition, distribution, and store of equipment and supplies.
• Dispose of unclaimed property.
• Assist in proposal planning and administration of contracts.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Track authorizations and correspondence, maintaining detailed and organized files.
• Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Perform closing activities as needed.
• Track payments and deadlines.
• Analyze and mitigate risk.
• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills

• Bachelor’s degree (B.S/B.A) from four-college or university and 0 to 2 years’ related experience and/or training; or equivalent combination of education and experience
• Builds stable working relationships internally
• Follows standard practice and procedures when analyzing situations or data
• High level of attention to detail
• Ability to interpret complex information
• Aptitude for technology and interest in learning/understanding systems & interpreting data
• Accustomed to data input at high level of accuracy
• Ability to manage high volumes and meeting deadlines
• Highly organized with ability to manage multiple projects/tasks at a time
• Customer aware/centric
• Excel knowledge (including pivot tables and v-lookups)
• Ability to work well in a team environment
• Independently motivated
• Understanding of how databases capture information
• Ability to work accurately with large data sets

Physical Demand & Work Environment

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing
• Must have the ability to move from place to place within an office environment
• Must be able to use a computer
• Must have the ability to communicate effectively
• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers

Salary Range

Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.

Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including

• Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only
• Dental provided through UHC
• Nationwide Vision provided by UHC
• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)
• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera
• Corporate Wellness Program provided by Goomi Group
• Employee Assistance Program
• Wellness Days
• 401k Plan
• Basic and Supplemental Life Insurance
• Short Term & Long Term Disability
• Critical Illness, Critical Hospital, and Voluntary Accident Insurance
• Paid Time Off (accrued and prorated, maximum of 120 hours annually)
• Paid Holidays
• Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law