Contract Administrator

CALIBRE Systems Inc; Alexandria (VA); On-site; USD 95,000 - 125,000; Full time

Job summary

CALIBRE Systems, Inc. in Alexandria, VA is seeking a Contract Administrator III to manage the full contract lifecycle for government and commercial programs.

You will review solicitations, support proposals, and administer contracts through closeout, negotiating terms and serving as the primary contact for programs. The role requires a Bachelor’s in a related field, 5+ years in federal government contract administration, and strong FAR knowledge, with opportunities to mentor juniors and

Qualifications

• Bachelor's degree or equivalent in a related field.
• U.S. Citizenship required.
• 5+ years of federal government contract administration experience.
• Working knowledge of FAR and FAR supplements.
• Experience with diverse contract types (FFP, T&M, CPFF, CPAF, IDIQ, GSA).
• Experience administering contracts through modifications and closeout.
• Ability to draft/negotiate subcontracts, NDAs, teaming agreements.

Responsibilities

• Review government solicitations and RFPS to identify risks.
• Support proposal development and ensure solicitation compliance.
• Administer contracts from award through performance and closeout.
• Negotiate modifications, terms, and customer communications.
• Serve as primary contractual point of contact for programs.
• Draft/negotiate NDAs, subcontracts, teaming and license agreements.
• Advise teams on performance issues, compliance, and risk.
• Maintain contract records and ensure policy compliance.
• Collaborate with Contracts, Finance, Security, and Program teams.
• Mentor junior contracts professionals as experience grows.

Skills

Analytical skills

Organizational skills

Problem solving

Communication

MS Word

MS Excel

Contract administration

FAR knowledge

Education

Bachelor's degree in Business/Finance/Contracts

Tools

Microsoft Office Suite

Job description

Contract Administrator

5551

At CALIBRE Systems, Inc., an employee-owned Management Consulting and Digital Transformation company, our Contracts & Procurement team plays a critical role in supporting growth, enabling operational excellence, and protecting the company through effective contract management. We're looking for a motivated and experienced Contract Administrator III to support our business from opportunity identification through contract closeout

If you thrive in a fast-paced environment, enjoy solving complex business challenges, and want the opportunity to influence strategic outcomes while partnering with program leaders, this role could be a great fit.

Salary range for this position will be $95k-$125k

As a Contract Administrator, you'll manage the full contract lifecycle and serve as a trusted advisor to business leaders, program teams, and customers.

Key responsibilities include:

• Reviewing and analyzing government solicitations, Requests for Proposals (RFPs), and other acquisition documents to identify contractual risks and develop mitigation strategies.
• Supporting proposal development by preparing contractual assumptions, reviewing proposal submissions, and ensuring compliance with solicitation requirements.
• Administering contracts from award through performance and closeout.
• Negotiating and managing contract modifications, terms and conditions, and customer communications.
• Serving as the primary contractual point of contact for assigned programs and customers.
• Reviewing, drafting, and negotiating Teaming Agreements, Non-Disclosure Agreements (NDAs), subcontract agreements, license agreements, and OCI mitigation plans.
• Advising program teams on contract performance issues, compliance requirements, and risk management strategies.
• Maintaining contract records and ensuring compliance with company policies, customer requirements, and applicable regulations.
• Building strong partnerships across Contracts, Finance, Security, Project Controls, Business Development, and Program Management teams.
• Supporting and mentoring junior contracts professionals as your experience grows.

• Bachelor's degree in Business, Finance, Contracts Management, or a related field, or equivalent combination of education and experience.
• U.S. Citizenship required.
• 5+ years of experience in federal government contract administration.
• Working knowledge of the Federal Acquisition Regulation (FAR) and applicable FAR supplements.
• Experience supporting a variety of contract types, including:
  • Firm Fixed Price (FFP)
  • Time & Materials (T&M)
  • Cost Plus Fixed Fee (CPFF)
  • Cost Plus Award Fee (CPAF)
  • IDIQ Contracts
  • GSA Schedule Contracts
• Experience administering contracts through modifications and closeout.
• Ability to review, issue, and negotiate subcontracts, teaming agreements, and non-disclosure agreements.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, particularly Word and Excel.

Preferred Qualifications

• Experience managing contracts throughout the entire lifecycle, including proposal support, negotiation, execution, administration, and closeout.
• Demonstrated ability to resolve complex contractual issues and balance business objectives with compliance requirements.
• Experience collaborating directly with government customers and senior program leadership.
• Ability to work independently with limited supervision while contributing to a highly collaborative team environment.

What Success Looks Like

The ideal candidate is:

• A proactive self-starter who takes ownership and delivers results.
• Detail-oriented while maintaining a strong business perspective.
• Comfortable managing multiple priorities and deadlines.
• Skilled at building relationships and influencing stakeholders across all levels of the organization.
• Committed to providing exceptional support to internal and external customers.

Why CALIBRE?

At CALIBRE, you'll join an employee-owned company where your work directly contributes to mission outcomes and organizational success. You'll collaborate with talented professionals, gain exposure to complex federal contracting challenges, and have opportunities for professional growth in a supportive, team-focused environment.

Ready to make an impact? Join CALIBRE and help drive contract excellence across our growing portfolio of government and commercial programs.

Alexandria, Virginia, United States

Full-Time/Regular