Contract Administrator

Caliber Systems Inc.; Alexandria (VA); On-site; USD 95,000 - 125,000; Full time

Job summary

CALIBRE Systems, Inc. is seeking an experienced Contract Administrator III to support opportunities through contract closeout from our Alexandria, VA area.

The role requires 5+ years in federal government contract administration and deep knowledge of FAR, with a focus on managing a variety of contract types. You will review solicitations, support proposals, negotiate modifications, and serve as the primary contract contact for designated programs while mentoring junior staff and collaborating

Qualifications

• Bachelor's degree in Business, Finance, Contracts Management, or a related field.
• U.S. Citizenship required.
• 5+ years of experience in federal government contract administration.
• Working knowledge of the FAR and applicable FAR supplements.
• Experience with multiple contract types including FFP, T&M, CPFF, CPAF, IDIQ, and GSA schedules.
• Experience administering contracts through modifications and closeout.
• Ability to review, issue, and negotiate subcontracts, teaming agreements, and NDAs.

Responsibilities

• Review government solicitations, RFPs, and related documents to identify contractual risks and mitigation strategies.
• Support proposal development by preparing contractual assumptions and ensuring solicitation compliance.
• Administer contracts from award through performance and closeout.
• Negotiate and manage contract modifications, terms, conditions, and customer communications.
• Serve as primary contractual point of contact for assigned programs and customers.
• Draft and negotiate teaming agreements, NDAs, subcontract agreements, license agreements, and OCI mitigation plans.
• Advise program teams on contract performance issues, compliance, and risk management.
• Maintain contract records and ensure compliance with policies and regulations.
• Build partnerships across Contracts, Finance, Security, Project Controls, Business Development, and Program Management.
• Mentor junior contracts professionals as experience grows.

Job description

At CALIBRE Systems, Inc., an employee-owned Management Consulting and Digital Transformation company, our Contracts & Procurement team plays a critical role in supporting growth, enabling operational excellence, and protecting the company through effective contract management. We're looking for a motivated and experienced Contract Administrator III to support our business from opportunity identification through contract closeout

If you thrive in a fast-paced environment, enjoy solving complex business challenges, and want the opportunity to influence strategic outcomes while partnering with program leaders, this role could be a great fit.

Salary range for this position will be $95k-$125k

Required Skills

As a Contract Administrator, you'll manage the full contract lifecycle and serve as a trusted advisor to business leaders, program teams, and customers.

Key responsibilities include:

• Reviewing and analyzing government solicitations, Requests for Proposals (RFPs), and other acquisition documents to identify contractual risks and develop mitigation strategies.
• Supporting proposal development by preparing contractual assumptions, reviewing proposal submissions, and ensuring compliance with solicitation requirements.
• Administering contracts from award through performance and closeout.
• Negotiating and managing contract modifications, terms and conditions, and customer communications.
• Serving as the primary contractual point of contact for assigned programs and customers.
• Reviewing, drafting, and negotiating Teaming Agreements, Non-Disclosure Agreements (NDAs), subcontract agreements, license agreements, and OCI mitigation plans.
• Advising program teams on contract performance issues, compliance requirements, and risk management strategies.
• Maintaining contract records and ensuring compliance with company policies, customer requirements, and applicable regulations.
• Building strong partnerships across Contracts, Finance, Security, Project Controls, Business Development, and Program Management teams.
• Supporting and mentoring junior contracts professionals as your experience grows.

required Experience

• Bachelor's degree in Business, Finance, Contracts Management, or a related field, or equivalent combination of education and experience.
• U.S. Citizenship required.
• 5+ years of experience in federal government contract administration.
• Working knowledge of the Federal Acquisition Regulation (FAR) and applicable FAR supplements.
• Experience supporting a variety of contract types, including:
• Firm Fixed Price (FFP)
• Time & Materials (T&M)
• Cost Plus Fixed Fee (CPFF)
• Cost Plus Award Fee (CPAF)
• IDIQ Contracts
• GSA Schedule Contracts
• Experience administering contracts through modifications and closeout.
• Ability to review, issue, and negotiate subcontracts, teaming agreements, and non-disclosure agreements.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, particularly Word and Excel.

Preferred Qualifications

• Experience managing contracts throughout the entire lifecycle, including proposal support, negotiation, execution, administration, and closeout.
• Demonstrated ability to resolve complex contractual issues and balance business objectives with compliance requirements.
• Experience collaborating directly with government customers and senior program leadership.
• Ability to work independently with limited supervision while contributing to a highly collaborative team environment.

What Success Looks Like

The ideal candidate is:

• A proactive self-starter who takes ownership and delivers results.
• Detail-oriented while maintaining a strong business perspective.
• Comfortable managing multiple priorities and deadlines.
• Skilled at building relationships and influencing stakeholders across all levels of the organization.
• Committed to providing exceptional support to internal and external customers.

Why CALIBRE?

At CALIBRE, you'll join an employee-owned company where your work directly contributes to mission outcomes and organizational success. You'll collaborate with talented professionals, gain exposure to complex federal contracting challenges, and have opportunities for professional growth in a supportive, team-focused environment.