Project Coordinator

Davis H. Elliot Company, Inc.; Lexington (KY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short-Term Disability

Long-Term Disability Insurance

401K with company match

Employee Stock Ownership Program

Lineman Apprenticeship program

Paid Vacation

Servant Leadership Training

Uniforms and PPE provided

Job summary

Davis H. Elliot Company, Inc. in Lexington, KY is seeking an entry-level Project Coordinator to support roadway and lighting construction projects across multiple states.

This office-based role serves as the link between vendors, operations, and field personnel to keep projects moving smoothly. You will issue purchase orders, manage material submittals, review quotes, track certifications and invoices, and assist with pre-construction paperwork.

Qualifications

• This is an administrative-heavy role focusing on documentation and communication.
• Associate or Bachelor’s Degree is a plus.
• Proficiency with Office software and document management is preferred.

Responsibilities

• Issue purchase orders and manage material submittals for multiple projects.
• Coordinate with vendors to ensure timely delivery and accurate documentation.
• Review quotes, track certifications and invoices, and maintain project records.
• Assist with DOT and other pre-construction paperwork as required.
• Respond to RFIs and identify potential change orders.
• Support field personnel via phone and email with material orders and updates.
• Collaborate with operations to meet project deadlines and budget goals.
• Occasional travel and after-hours availability may be required.

Skills

Strong communication skills

Customer service mindset

Multitasking and organization

Office 365 experience

SharePoint experience

Problem-solving

Willingness to learn

Bachelor’s degree a plus

Education

Associate or Bachelor's Degree

Tools

Office 365

SharePoint

Job description

For over seven decades investor-owned utilities, municipalities, cooperatives, and others have entrusted their electrical construction and maintenance needs to Davis H. Elliot Company, Inc. (Elliot).
Elliot is a full-service electrical contractor specializing in overhead and underground distribution, transmission, substations, lighting, traffic signaling, utility locating and industrial/commercial services.

Job Description

We are seeking an enthusiastic entry-level Project Coordinator to provide essential support for roadway and lighting construction projects across multiple states. While the projects span a wide geographic area, this role is office-based in Lexington, KY and serves as a critical link between vendors, operations teams, and field personnel to ensure smooth project execution.
In this role, you’ll manage a variety of tasks that keep projects moving forward. Your responsibilities will include:

• Issuing purchase orders and managing material submittals for multiple projects.
• Coordinating with vendors to ensure timely delivery and accurate documentation.
• Reviewing quotes, tracking certifications and invoices, and maintaining organized project records.
• Assisting with DOT and other pre-construction paperwork as required.
• Responding to RFIs and identifying potential change orders.
• Supporting field personnel via phone and email with material orders, status updates, and troubleshooting.
• Collaborating closely with operations to meet project deadlines and budget goals.
• Occasional travel and after-hours availability (nights/weekends) may be required. Candidates should live within a reasonable distance of our Lexington office.

Qualifications

This role is heavily administrative, with an emphasis on documentation and communication. To succeed in this role, you should bring:

• Strong communication skills – clear and professional via phone and email.
• Excellent customer service mindset – responsive and solution-oriented.
• Ability to manage multiple priorities – organized and detail-focused.
• Proficiency with technology – Office 365 and SharePoint experience preferred.
• Problem-solving skills – proactive in identifying and addressing issues.
• Adaptability and willingness to learn – appetite for growth and new challenges.
• Associate or Bachelor’s Degree is a plus.
• Must pass a criminal background check and drug screening.

If you’re ready to build a long-term career in a dynamic environment and have the drive to take on new challenges, we’d love to hear from you.

Benefits/Culture

Today, we are listed among Engineering News-Records Top 150 Specialty Contracting firms. Our success is based on our customers confidence in us; the loyalty, hard work and performance of our people; and the traditions with which Mr. Davis H. Elliot began the company in 1946. We understand that having the best team requires people being treated like family. Some of the benefits we offer our team include:

• Medical, Dental, Vision Insurance
• Short-Term Disability and Long-Term Disability Insurance
• Company Paid Life Insurance w/ additional Voluntary Life Insurance
• 401K w/ company match
• Employee Stock Ownership Program
• State and Federally accredited Lineman Apprenticeship program
• Paid Vacation
• Servant Leadership Training
• Uniforms and PPE provided