Contract Admin Coordinator - Hybrid, 2-3 Year Project

WillHire; Ridgefield (CT); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Boehringer Ingelheim in Ridgefield, CT is seeking an organized Administrative Assistant III to provide administrative and project coordination support on a 2-3 year contract.

The ideal candidate will work with internal contracting teams, contractors, vendors, and external experts to coordinate contracting activities and keep projects moving forward. This role focuses on communication, coordination, organization, and follow-through with no sales responsibilities.

Qualifications

• High school diploma or equivalent required.
• 3–8 years of experience in administrative, coordination or project support roles.
• Strong communication, organization and follow-up skills.
• Experience handling confidential information and documents.
• Ability to learn internal systems and processes.

Responsibilities

• Provide administrative and project coordination support.
• Work with contractors, vendors, and external experts throughout contracting.
• Assist with negotiations, scheduling, follow-ups, and coordination.
• Maintain contract-related information in internal systems.
• Track items, deadlines, and action items; support closeout activities.
• Support expenses documentation and general administrative duties.

Skills

Strong communication

Highly organized

Project coordination

Follow-up skills

Documentation

Professional stakeholder communication

Adaptability

Education

High school diploma or equivalent

Tools

Microsoft Teams

Microsoft Outlook

Internal systems and databases

Job description

Boehringer Ingelheim in Ridgefield, CT is seeking an organized Administrative Assistant III to provide administrative and project coordination support on a 2-3 year contract.

The ideal candidate will work with internal contracting teams, contractors, vendors, and external experts to coordinate contracting activities and keep projects moving forward. This role focuses on communication, coordination, organization, and follow-through with no sales responsibilities.