Contract Accounts Payable Specialist

Holly Poultry, Inc.; Baltimore (MD); On-site; USD 52,000 - 66,000; Full time

Job summary

Holly Poultry, Inc. is hiring a Contract Accounts Payable Specialist for a 90-day assignment starting in November. The role requires meticulous handling of vendor invoices, payments, and related administrative support within our accounting team.

You will monitor AP emails, code invoices to the correct accounts, coordinate approvals, and reconcile statements while aiming to improve processes. A minimum of five years' AP experience and strong MS Office skills are essential.

Qualifications

• Minimum 5 years of accounts payable experience.
• Food service industry experience preferred.
• Intermediate level of Microsoft Office (Word, Excel, PowerPoint) and Outlook.

Responsibilities

• Monitor Accounts Payables emails daily and manage all incoming invoices and vendor inquiries.
• Match invoices with receiving documents and purchase orders; code and post to accounting system.
• Distribute invoices to department heads for approval.
• Maintain tracking system for invoices awaiting approval.
• Coordinate and resolve cost discrepancies with buyers.
• Reconcile vendor statements.
• Perform AP vendor maintenance.
• Distribute mail daily.
• Contribute to process improvements with AP Manager and Corporate Controller.

Skills

Accounts payable

Vendor management

MS Excel

Communication

Detail oriented

Time management

Team player

Data entry

Tools

MS Word

Outlook

MS PowerPoint

Job description

We are currently hiring for: Contract Accounts Payable Specialist for a 90 day contract starting in November.We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our accounting and finance team. The Accounts Payable Specialist will be responsible for the accurate and timely processing of vendor invoices, payments, and administrative and clerical support for the department as a whole.Key Responsibilities:Monitor Accounts Payables emails daily and be relied upon to manage all incoming invoices and vendor inquiries.Match up vendor invoices, receiving documents, purchase orders and other supporting documentation to be accurately coded and posted to the accounting system.Distribute invoices to department heads/designated approvers as needed.Maintain orderly tracking/follow-up system on invoices out to be approvedCoordinate and timely resolve all cost discrepancies with appropriate buyers.Collaborate with Accounts Payable Manager and Corporate Controller to identify process inefficiencies and opportunities for enhancements.Perform vendor statement reconciliations.Perform AP Vendor Maintenance.Daily distribution of FedEx and USPS mail.Other projects as assigned.Qualifications:Minimum 5 years of accounts payable experience. Food service industry preferred.Intermediate level of Microsoft Products (MSW, Excel, PowerPoint) and Outlook.Excellent verbal and written communication skills.Excellent customer service skills.Strong research and analytical abilitiesAbility to prioritize tasks and meet deadlines in a fast-paced environment.Must be a team player.Strong communicator both written and via phone.Strong attention to detail and organizational skills.Candidate must successfully pass post-offer/pre-employment drug and background screen.Holly Poultry, Inc. and its subsidiaries are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.