Accounts Payable Specialist

PTMW, INC; Topeka (KS); On-site; USD 45,000 - 65,000; Full time

Job summary

PTMW,-Inc is seeking an Accounts Payable Specialist to ensure accurate and timely processing of vendor invoices, approvals, and reconciliations. You will support month-end closes, regulatory reporting, and continuous improvement of AP processes.

You will match invoices to packing slips, process PO and non-PO invoices, and maintain documentation while ensuring compliance with tax regulations and internal policies. Collaboration with vendors and internal teams is essential.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years in accounts payable or related finance work preferred.
• Manufacturing experience preferred.
• Knowledge of AP processes and general accounting principles.
• Experience with paperless workflows and electronic invoicing preferred.
• Familiarity with sales and use tax requirements preferred.
• Proficiency in Microsoft Office, especially Excel.
• Experience with ERP or accounting software systems preferred.

Responsibilities

• Match packing slips and receiving docs to vendor invoices for accuracy.
• Obtain approvals for invoices per purchasing and payment policies.
• Process and enter PO-related invoices into the accounting system.
• Process and enter non-PO invoices for designated vendors/expense categories.
• Assist with daily results reporting.
• Review invoices for use tax liabilities and prepare tax worksheets.
• Review unvouchered receipts and investigate outstanding items.
• Reconcile vendor statements monthly; ensure month-end accuracy.
• Assist with IFTA compliance reporting and related docs as needed.
• Review, update, and maintain AP policies, procedures, and work instructions.

Skills

Attention to detail

Organizational skills

Time management

Analytical thinking

Communication skills

Education

High School Diploma or equivalent

Tools

Excel

ERP/accounting software

Job description

Position SummaryThe Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payment approvals, account reconciliations, and reporting activities. This role ensures compliance with company policies, tax regulations, and accounting procedures while maintaining positive relationships with vendors and internal stakeholders. The Accounts Payable Specialist supports month-end closing activities, assists with regulatory reporting requirements, and contributes to the continuous improvement of accounts payable processes.Essential Duties and ResponsibilitiesMatch packing slips and receiving documentation to vendor invoices to ensure accuracy and completeness.Obtain appropriate approvals for invoices in accordance with company purchasing and payment authorization policiesProcess and enter purchase order (PO) related invoices into the accounting system.Process and enter non-purchase order invoices for designated vendors and expense categories.Assist with the preparation and maintenance of daily results reporting.Review invoices for applicable use tax liabilities and prepare supporting worksheets for tax reporting.Review the unvouchered receipts report and investigate outstanding items.Review selected vendor statements and reconcile outstanding balances monthly.Ensure the unvouchered receipts report is current and accurate at month-end.Assist with International Fuel Tax Agreement (IFTA) compliance reporting and related documentation, as needed.Review, update, and maintain Accounts Payable policies, procedures, and work instructions.QualificationsHigh School Diploma or equivalentMinimum of 3 years of accounts payable, accounting, or related financial experience preferred.Experience working in a manufacturing environment preferred.Knowledge of accounts payable processes, invoice matching, and general accounting principles.Experience with paperless workflows, electronic invoice processing, document imaging, and digital record retention is preferred.Familiarity with sales and use tax requirements is preferred.Proficiency in Microsoft Office, particularly Excel.Experience with ERP or accounting software systems preferred.Knowledge, Skills, and AbilitiesStrong attention to detail and accuracy.Excellent organizational and time-management skills.Ability to manage multiple priorities and meet deadlines.Strong analytical and problem-solving abilities.Effective verbal and written communication skills.Ability to maintain confidentiality of financial information.Ability to work independently and collaboratively within a team environment.