Contemplative Instructor Coordinator, Contemplative Sciences Center (Staff Wage)

University of Virginia; Charlottesville (VA); Hybrid; USD 30,000 - 33,000; Part time

Job summary

University of Virginia's Contemplative Sciences Center is seeking a friendly, organized Contemplative Instructor Coordinator to support the community of contemplative instructors (CIs). This part-time, hybrid role will act as the primary contact from hiring to day-to-day teaching and offboarding, handling onboarding and payments for instructors.

The position offers 10–20 hours per week with occasional evening/weekend hours and the chance to help maintain a supportive contemplative space and

Qualifications

• High School Diploma or equivalent required.
• Experience in program coordination, customer service, administrative support, or related role desired.
• Excellent customer service and interpersonal skills with ability to build warm, professional relationships.
• Strong organizational skills and attention to detail managing multiple people, schedules, and deadlines.
• Comfort communicating and upholding policies in a friendly, clear, and consistent way.
• Proficiency with Microsoft Office, including Excel and Forms.

Responsibilities

• Serve as the primary contact for current and prospective contemplative instructors.
• Greet instructors, help setup, and ensure space and equipment are ready for class.
• Communicate instructor rates and payment processes clearly and consistently.
• Communicate building and space-use policies; help enforce them.
• Maintain records of instructor agreements, onboarding documents, certificates of liability, and payments.

Skills

Customer service

Interpersonal skills

Communication

Organizational skills

Education

High School Diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office (Excel, Forms)

Workday

Job description

The Contemplative Sciences Center (CSC) at the University of Virginia is seeking an organized, welcoming, and service-focused Contemplative Instructor Coordinator to support the community of contemplative instructors (CIs) who teach in the Contemplative Commons. This part-time wage position will serve as the primary point of contact for CIs, managing the relationship from hiring and onboarding through day-to-day teaching in our space as well as offboarding. This is a part-time, hybrid position working approximately 10–20 hours per week. Flexible schedule; some evening and weekend hours will be occasionally required.

Instructor Relations & Customer Service

• Serve as the primary point of contact for current and potential future contemplative instructors, collecting information and responding to questions promptly and professionally.
• Greet instructors when they arrive for their first class, help them set up as needed, and make sure the room and equipment are ready for class.
• Communicate instructor rates and payment processes clearly and consistently.
• Communicate building and space-use policies to instructors and help enforce them.
• Relay material, equipment, and space issues from instructors to the programs and operations teams and follow up to confirm resolution.

Hiring, Onboarding & Payment

• Coordinate all logistical details related to hiring instructors on behalf of the full programs team.
• Submit purchase requisitions and purchase orders for instructor services through Workday on behalf of the programs team, in coordination with the finance team.
• Assist instructors with supplier onboarding through PaymentWorks and Paymode as needed.
• Orient new instructors to the Contemplative Commons, including spaces, equipment, policies, and procedures.
• Support the creation of an instructor orientation video and related orientation materials and keep them up to date.
• Maintain organized records of instructor agreements, onboarding documents, certificates of liability, and payments.

Scheduling, Attendance & Records

• Book rooms for regular weekly classes in coordination with CSC scheduling staff.
• Collaborate with contemplative instructors to track class attendance and maintain accurate records to support reporting and program planning.
• Build and maintain a CI Directory to help the team organize contemplative instructor contact information, vendor identification, and areas of expertise; schedule substitute instructors as needed; and provide referrals to UVA partners.
• Assist with registration processes as needed.
• Perform other duties and special projects as assigned.

Required Qualifications

• High School Diploma or equivalent
• At least one year of experience in program coordination, customer service, administrative support, or a related role.
• Excellent customer service and interpersonal skills, with the ability to build warm, professional working relationships.
• Strong organizational skills and attention to detail, with the ability to manage multiple people, schedules, and deadlines.
• Comfort communicating and upholding policies in a friendly, clear, and consistent way.
• Proficiency with Microsoft Office, including Excel and Forms.

Preferred Qualifications

• Bachelor's Degree
• Experience with Workday or another financial, procurement, or HR platform, including purchase requisitions or wage hiring.
• Familiarity with higher education or public‑sector administrative practices.
• Experience coordinating instructors, teaching artists, contractors, or volunteers.
• Experience with room scheduling, registration, or attendance systems.
• Experience supporting the creation of orientation, training, or video materials.
• Personal familiarity with contemplative practices such as yoga, meditation, mindfulness, movement, or the arts.
• Strong written and verbal communication skills.
• Ability and willingness to learn new systems and processes.
• Interest in supporting the Contemplative Sciences Center's commitment to human flourishing for students, faculty, staff, and the Charlottesville community.

Compensation & Application

Position Compensation: $22.00-24.00 Hourly

This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029

The University will perform background checks on all new hires prior to employment.

Physical Demands

Ability to move between rooms in the Contemplative Commons and help set up classroom equipment and materials (for example, mats, cushions, props, and audio equipment). Proficient communicative, auditory, and visual skills; attention to detail.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.